Timekeeping System HR Jobs

1 job found

1d ago

Human Resources & Payroll Generalist

Thrive IRC Vero Beach, FL

Vero Beach, FL

1d ago

$43k - $48k/yr Full time Administrative Support Application Tracking System Benefits Administration

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Job Description

Thrive IRC is seeking a detail-oriented Human Resources & Payroll Generalist to manage the day-to-day HR operations in its Vero Beach, Florida location. This role ensures accurate, confidential administration of core HR processes—from employee records and payroll inputs to onboarding, benefits support, training records, and compliance—while collaborating with leadership, payroll and benefits partners, and external advisors.

Responsibilities

Establish and manage secure electronic and physical personnel files in line with policy and retention requirements.
Keep HR and payroll systems current with accurate employee demographics, job details, compensation, credentials, benefits, leave, and status data.
Process onboarding, transfers, compensation changes, status updates, leaves, and separations with proper documentation.
Track licenses, certifications, background checks, training, acknowledgments, evaluations, and other employment records.
Prepare routine workforce reports, rosters, turnover and vacancy data, training metrics, and audit results.
Review time entries, leave usage, corrections, and approvals before payroll deadlines.
Enter or transmit approved payroll data, deductions, reimbursements, benefit changes, and personnel actions to the payroll system or provider.
Coordinate payroll processing, verify payroll registers, identify discrepancies, and route final approvals to authorized leadership.
Respond to routine payroll questions and escalate unresolved or sensitive issues as needed.
Maintain payroll records and support time and attendance-related reviews for grants and program compliance.
Post approved vacancies, maintain applicant records, coordinate interviews, and communicate with candidates.
Complete reference checks, coordinate background screening, and manage pre-employment requirements.
Prepare offer letters and onboarding materials using approved templates and compensation details.
Coordinate new-hire orientation, policy acknowledgments, system access, required training, and introductory schedules.
Track recruiting metrics and ensure consistent handling of applicants and hiring documentation.
Administer routine benefits enrollments, changes, terminations, eligibility tracking, and employee communications with vendors and leadership.
Maintain leave records and coordinate PTO, emergent leave, FMLA, military leave, workers’ compensation, and accommodation documentation per established procedures.
Serve as a first point of contact for routine HR questions and guide employees to appropriate policies, forms, vendors, or leadership.
Maintain confidentiality and avoid providing legal, medical, or tax advice beyond authorized resources and procedures.
Keep employment posters, forms, notices, policy acknowledgments, and compliance calendars current.
Conduct periodic audits of personnel files, I-9s, timekeeping, credentials, and training; report deficiencies to the PI Team.
Support policy implementation and maintain current templates, checklists, and standard workflows.
Assist with unemployment claims, workers’ compensation records, audits, investigations, and legal requests by gathering records.
Monitor deadlines and flag potential compliance risks, missing documentation, or inconsistent practices promptly.
Track introductory-period reviews, annual evaluations, corrective-action documentation, required training, and professional-development records.
Provide supervisors with approved forms, timelines, and administrative guidance for routine performance processes.
Coordinate training logistics, attendance records, certificates, and learning-management documentation.
Support employee surveys, recognition activities, wellness initiatives, and staff communications as assigned.
Assist with special projects, audits, reporting, and organizational events as assigned.
Perform other duties reasonably related to the position and organizational needs.

Requirements

An associate degree in human resources, business administration, accounting, or related field with at least three years of relevant experience; a bachelor's degree may substitute part of the experience.
Hands-on experience with payroll, timekeeping, employee records, recruiting, onboarding, benefits, or HR information systems.
Working knowledge of routine federal and Florida employment-compliance requirements and the ability to recognize issues requiring escalation.
Strong attention to detail, data accuracy, confidentiality, documentation, and deadline management.
Proficiency with Microsoft 365 and the ability to learn HR, payroll, applicant-tracking, and training systems.

Technologies

Microsoft 365
HR information systems
Payroll systems
Timekeeping systems
Applicant-tracking systems
Training systems
Learning-management systems

Benefits

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Preferred Qualifications

SHRM-CP, PHR, payroll certification, or progress toward a recognized HR credential.
Experience in a nonprofit, healthcare, behavioral health, grant-funded, or regulated environment.
Experience supporting payroll and HR functions for a multi-program organization.
Experience with personnel-file audits, I-9 compliance, credential tracking, and workforce reporting.

Core Competencies

Accuracy and attention to detail
Confidentiality and professional boundaries
Reliable follow-through and deadline management
Customer-service orientation
Data organization and record integrity
Practical problem solving
Clear communication
Ability to recognize and escalate risk

Physical and Scheduling Requirements

Ability to sit, stand, walk, bend, and operate standard office equipment for extended periods
Occasional lifting or moving of office records or materials up to 25 pounds with assistance as needed
Standard business hours with occasional flexibility during payroll deadlines, audits, onboarding, or special projects

Pay

Salary: USD 42,500 - 48,000 per year

Work Location

Location: Onsite in Vero Beach, Florida

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