Fieldclix HR Jobs

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1d ago

Human Resources Assistant

Grant 4-D Farms Rupert, ID

Rupert, ID

1d ago

$18 - $21/hr Full time Administrative Assistant Administrative Support Assistant

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Job Description

The Human Resources Assistant supports recruiting, onboarding, timekeeping, employee reviews and exit processes, and related HR and administrative duties at Grant 4-D Farms. This onsite role is based in Rupert, Idaho.

Responsibilities

Coordinate with the Directors of Agronomy, Operations, and Human Resources to identify positions to fill on a weekly basis.
Gather new hire documentation such as W-4, I-9, direct deposit information, visa, tax forms, or H-2A onboarding, and set up new employees in Paylocity and FieldClix.
Process H-2A travel reimbursement.
Explain employee benefits and HR processes to new hires and address related questions.
Assist managers with timecard approvals in FieldClix.
Communicate hours with directors, managers, and employees.
Understand payroll and timeclock systems and train new hires to use the time clock and Paylocity.
Train managers on approving employees’ hours.
Respond to employee questions related to payroll topics.
Maintain organization by updating the organizational chart on a weekly basis.
Assist managers with employee write ups and termination processes, provide exit paperwork, and verify rehire status with the manager.
Facilitate the employee review process and verify reviews are completed and documented.
Assist employees with using the Fuel Cloud System.
Process workers' compensation claims with the workplace file and WC insurer.
Plan events and assist with meetings and training sessions as needed.
Act as translator in various meetings.
Create and maintain WhatsApp groups for company communications.
Maintain a list of employee driver’s licenses for liability insurance.
Assist with GAP audits by gathering necessary information.
Perform various data entry tasks as required.
Ensure H-2A housing is ready for the annual inspection and assign workers to housing.
Ensure H-2A housing is occupant-ready when workers arrive and maintain weekly housing inspection reports.
Post H-2A housing rules.

Requirements

Knowledge of labor laws.
Thorough understanding of the H-2A program and its rules.
Bi-lingual, able to read and write in English and Spanish.
Self-motivated, goal-oriented individual.
Ability to handle multiple tasks and collaborate across multiple departments and functions.
Capacity to work in a fast-paced and high-stress environment.
Computer literacy with MS Office applications, and experience with Paylocity and FieldClix.
Excellent organizational skills with the ability to prioritize projects.
Strong phone, email, and in-person communication skills.
Commitment to confidentiality and fairness.

Technologies

Paylocity
FieldClix
Fuel Cloud System
MS Office

Work Environment

Office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.
Position requires prolonged sitting with interruptions from visitors and calls; must maintain focus and work at a fast pace during peak periods.
Work is primarily indoors with occasional outdoor duties.

Job Type

Full-time

Compensation

Compensation: $18.00 - $21.00 per hour

Location and Relocation

Ability to commute to Rupert, ID 83350 is required. Relocation to Rupert, ID 83350 before starting is required.

Work Location

Onsite in Rupert, Idaho.

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