Human Resources Assistant

The Human Resources Assistant supports recruiting, onboarding, timekeeping, employee reviews and exit processes, and related HR and administrative duties at Grant 4-D Farms. This onsite role is based in Rupert, Idaho.

Responsibilities

• Coordinate with the Directors of Agronomy, Operations, and Human Resources to identify positions to fill on a weekly basis.
• Gather new hire documentation such as W-4, I-9, direct deposit information, visa, tax forms, or H-2A onboarding, and set up new employees in Paylocity and FieldClix.
• Process H-2A travel reimbursement.
• Explain employee benefits and HR processes to new hires and address related questions.
• Assist managers with timecard approvals in FieldClix.
• Communicate hours with directors, managers, and employees.
• Understand payroll and timeclock systems and train new hires to use the time clock and Paylocity.
• Train managers on approving employees’ hours.
• Respond to employee questions related to payroll topics.
• Maintain organization by updating the organizational chart on a weekly basis.
• Assist managers with employee write ups and termination processes, provide exit paperwork, and verify rehire status with the manager.
• Facilitate the employee review process and verify reviews are completed and documented.
• Assist employees with using the Fuel Cloud System.
• Process workers' compensation claims with the workplace file and WC insurer.
• Plan events and assist with meetings and training sessions as needed.
• Act as translator in various meetings.
• Create and maintain WhatsApp groups for company communications.
• Maintain a list of employee driver’s licenses for liability insurance.
• Assist with GAP audits by gathering necessary information.
• Perform various data entry tasks as required.
• Ensure H-2A housing is ready for the annual inspection and assign workers to housing.
• Ensure H-2A housing is occupant-ready when workers arrive and maintain weekly housing inspection reports.
• Post H-2A housing rules.

Requirements

• Knowledge of labor laws.
• Thorough understanding of the H-2A program and its rules.
• Bi-lingual, able to read and write in English and Spanish.
• Self-motivated, goal-oriented individual.
• Ability to handle multiple tasks and collaborate across multiple departments and functions.
• Capacity to work in a fast-paced and high-stress environment.
• Computer literacy with MS Office applications, and experience with Paylocity and FieldClix.
• Excellent organizational skills with the ability to prioritize projects.
• Strong phone, email, and in-person communication skills.
• Commitment to confidentiality and fairness.

Technologies

• Paylocity
• FieldClix
• Fuel Cloud System
• MS Office

Work Environment

• Office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.
• Position requires prolonged sitting with interruptions from visitors and calls; must maintain focus and work at a fast pace during peak periods.
• Work is primarily indoors with occasional outdoor duties.

Job Type

Full-time

Compensation

Compensation: $18.00 - $21.00 per hour

Location and Relocation

Ability to commute to Rupert, ID 83350 is required. Relocation to Rupert, ID 83350 before starting is required.

Work Location

Onsite in Rupert, Idaho.