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Human Resources Associate II

Portland Public Schools Oregon Portland, OR

Portland, OR

Today

$78k - $94k/yr Full time Application Tracking System Benefits Administration Employee Records

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Job Description

Support District talent management through full-cycle workforce management, staffing, and onboarding aligned to Portland Public Schools racial equity initiatives.

Responsibilities

Provide technical HR expertise to district and site administrators, managers, supervisors, and staff on workforce management and staffing topics.
Interpret and explain rules, regulations, policies, procedures, unit contracts, and fringe benefits.
Assist in resolving unique issues involving district employees, management, and the public.
Partner with Talent Acquisition to consult with hiring managers and supervisors on vacancy-filling methods, including backfilling leaves of absence.
Ensure employees maintain mandated licensures, credentials, and fingerprint clearances.
Authorize fingerprinting for potential employees and notify departments of clearance status.
Process employment actions and supporting materials, including:
- Full-time equivalency (FTE) changes
- Transfers of assignments
- Promotions
- Terminations
Prepare temporary, special, and other employment contracts for teachers and administrators.
Advise current employees on employment actions and impacts, including transfers, FTE changes, benefits impacts, and available leave options.
Lead onboarding for new employees, including development of new employee information packets with District and required government forms.
Conduct onboarding sessions for new hires, including completing required pre and post-employment documents (example: I-9 documentation, fingerprint authorizations, employment applications) in accordance with local, State, and federal laws, Board policies, and department procedures.
Complete off-boarding activities by processing separation paperwork and working with supervisors to ensure separation procedures are followed.
Develop expertise in interpreting HR rules and benefits and apply judgment to routine-to-unique workforce management problems.
Coordinate and/or assist summer school assignment processes, including receiving applications, confirming requirements are met, notifying candidates of selection and non-selection, and completing employment processes and forms.
Compile, verify, and review workforce management data; prepare reports to meet Equal Employment Opportunity Commission, Bureau of Labor and Industries, and other District, local, state, and federal employment requirements.
Apply and build expertise in the District Racial Educational Equity Policy and other Board policies as part of the Portland Public Schools Equity Initiative.
Participate in staff development, in-services, and training related to diversity, equity, and inclusion in the workplace and in K-12 education; model appropriate behaviors and contribute to improvements in HR practices.
Collaborate with Talent Acquisition to implement streamlined processes, identify process improvements, and share information that supports prospective and current employees.
Lead and support annual staffing processes for classified, licensed educators, administrators, and non-represented employee groups, including counseling supervisors on required processes and paperwork submission.
Lead analysis and determination of seniority for layoff and bumping across employee groups, including building and maintaining seniority lists and supporting recall and return to appropriate FTE.
Participate in and lead notification documentation and procedures for affected staff as appropriate to the classification.
Assist with and/or lead development, review, and revision of assigned department web pages and HR written policies and procedures.
Represent the District at meetings, workshops, colleges, universities, career centers, and job fairs to promote employment opportunities.
Stay current on HR administration changes and technology by attending in-services, conferences, and workshops.
Perform other duties as assigned.
Serve as the professional-level lead for full-cycle workforce management and staffing needs for any and/or the entire employee workforce in the District.

Requirements

Bachelor’s degree in human resources, business administration, public administration, psychology, sociology, law, or a related field.
Minimum two (2) years of experience in full life-cycle workforce management and staffing in a high volume, quick turnaround environment.
Alternative: one (1) year experience as a Workforce Management Associate I.
Experience in a K-12 public school district or public agency is desirable.
Directly related full life-cycle employment staffing experience may substitute for the Bachelor’s degree on a year-for-year basis.
Some positions may require use of a personal automobile and a valid driver’s license.
Work hours may vary, including out-of-town travel and evening and weekend attendance at job fairs and recruitment events.

Technologies

HRIS and databases
Word processing
Applicant tracking systems
Presentation software
Social media
Website development
Google suite
Smartsheets
I-9 processes

Benefits

Medical, dental, vision, prescription, life and disability insurance.
Employee assistance program.
403(b) retirement savings plan.
Various leave and professional development programs.
Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP/IAP after serving six months under a PERS employer.
Portland Public Schools participates in the Public Employees Retirement System (PERS/OPSRP).

Knowledge and Abilities

Public personnel administration principles, practices, and techniques.
Workforce management activities in the public sector.
HRIS/database/word processing/applicant tracking and presentation software; social media and website development.
State and federal laws and guidelines governing employment discrimination; report preparation and presentation methods.
Networking and relationship building.
Research, collect, and interpret workforce management and staffing information for oral and written reports.
Read, interpret, and apply personnel laws, guidelines, policies, procedures, codes, and regulations (basic to complex).
Recruitment and selection strategy development, including creative job announcements, sourcing diverse candidate pools, and creating networking opportunities.
Apply theory and best practice techniques of job analysis to selection processes.
Produce professional-level work with self-starter initiative and creative energy.
Maintain effective and professional relationships; provide technical HR expertise and policy/procedure interpretation.
Advocate, model, learn, and implement Portland Public Schools Racial Equity Initiative and other Board policies.
Handle multiple routine-to-complex duties with constantly changing priorities and deadlines.
Customer service orientation; maintain confidentiality and exercise discretion, initiative, and good judgment.
Deliver services and program activities efficiently and timely.
Stay current on laws, practices, and K-12 public education HR and talent acquisition and management trends.
Learn and use technologies such as Google suite, Smartsheets, and applicant tracking systems.

Working Conditions

Primary work in a standard office environment with public contact and frequent interruptions.
Potential conflict situations.
Physical ability and mobility required for office setting tasks, including operating office equipment, sitting/standing, kneeling, bending, reaching, and lifting/carrying office equipment and supplies up to 25 pounds.
Hearing and speaking to conduct job functions.
FLSA: Non-Exempt
Bargaining Unit: Non-Represented
Salary Grade: 23; $78,374 - $93,583
Work Year(s): 260

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