Arcetyp LLC is hiring a full-time Human Resources Administrative / Civilian Resource Support Specialist to support the U.S. Coast Guard (USCG) LOGCOM LOG-1 Personnel & Reserve Force Readiness Division and its Civilian Resource Coordinator (CRC). This role provides administrative and analytical assistance for personnel tracking, records management, reporting, and coordination activities. The position is onsite at 300 East Main Street, Norfolk, VA.
Key Responsibilities
- Support civilian personnel and workforce administration activities for LOGCOM and its subordinate organizations.
- Maintain and update recruitment, hiring, billet, personnel-action, and workforce-status trackers.
- Assist with tracking hiring actions and Personnel Allowance List (PAL) updates using Government-authorized systems and tools.
- Monitor civilian performance-management activities, including ePerformance registration, mid-cycle reviews, annual evaluations, and rating-cycle milestones.
- Prepare and maintain recurring reports, dashboards, spreadsheets, status reports, and data compilations.
- Provide administrative support using FedHR, USAStaffing, ePerformance, SharePoint, Microsoft Teams, OneDrive, Power BI Apps, and other Government-authorized systems.
- Maintain organized electronic filing systems and civilian workforce records.
- Maintain and update the CRC SharePoint site, including job aids, templates, reference materials, files, and other resources.
- Coordinate civilian workforce meetings, briefings, training sessions, conferences, and special events.
- Prepare meeting invitations, agendas, rosters, briefing materials, read-ahead packages, presentations, and related documentation.
- Answer routine administrative HR inquiries using Government-approved information and guidance, and escalate policy, employee-relations, labor-relations, fiscal, or other decision-based matters to Government personnel.
- Coordinate with LOGCOM leadership, supervisors, base-level points of contact, training providers, and other stakeholders.
- Produce clear professional correspondence, reports, presentations, spreadsheets, and workforce communications.
- Protect Personally Identifiable Information (PII), Sensitive But Unclassified information, and Government personnel records.
- Support weekly, biweekly, monthly, and ad hoc reporting requirements in accordance with established deadlines and quality standards.
Minimum Requirements
- Minimum three (3) years of experience in one or more of the following: business administration, Human resources support, program analysis, or related administrative support functions.
- High proficiency with Microsoft 365, including Word, Excel, and PowerPoint.
- U.S. Citizenship and the ability to meet suitability screening for employment in a federal government environment, including passing a background check.
- Completion of required security investigative documentation, including the SF-86 Questionnaire for National Security Positions or equivalent Government investigative documentation.
Technologies
FedHR, USAStaffing, ePerformance, SharePoint, Microsoft Teams, OneDrive, Power BI Apps, Microsoft 365, Word, Excel, PowerPoint, PII, SF-86
Preferred Qualifications
- Experience supporting Federal civilian personnel, military personnel, or other Government personnel programs.
- Experience with Federal HR processes, including recruitment/hiring actions, personnel tracking, performance management, or workforce administration.
- Familiarity with FedHR and USAStaffing.
- Experience with ePerformance or similar employee performance-management systems.
- Experience maintaining SharePoint sites, document libraries, workforce trackers, dashboards, or similar collaborative repositories.
- Experience handling personnel information and PII in a Government environment.
Compensation and Benefits
- Pay and benefits information for this position will be provided to interested candidates that apply.
- Arcetyp offers a package of compensation and benefits to full-time salaried employees.
Onsite Location
Onsite at 300 East Main Street, Norfolk, VA 23510-9104.
Candidate and Hiring Restrictions
- Direct hire candidates only (W2 employee hires).
- No 1099 independent consultants.
- No staffing firms.
- No corp-to-corp (C2C) candidates.
- No H1B sponsorship available.
