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Human Resources Generalist

Enterprise State Community College Birmingham, AL

Birmingham, AL

Today

$47k - $65k/yr Full time Administrative Support Candidate Screening Employee Records

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Job Description

The Human Resources Generalist provides confidential administrative support for recruitment activities and delivers customer service to internal and external stakeholders. The role also maintains HR records, supports employment processes, and helps ensure employment eligibility requirements are met.

Location and Employment Details

Location: Birmingham, AL (onsite)
Salary: USD 47,029 - 65,218 per year
Experience: 2 years minimum
Education: Bachelor’s Degree or equivalent from a regionally accredited college or university

Key Responsibilities

Support recruitment administration by entering contract data requests, assisting with the generation of letters of appointment, and following up on unsigned LOAs.
Maintain salary step placement history records for all employees.
Assist with recruitment and search processes, including distributing and processing new hire paperwork and conducting background and reference checks.
Enter federal work-study students, including processing background checks and new hire documentation.
Scan and electronically file search-related documents accurately and within required timelines.
Assist with posting Job Vacancy Announcements through the online application system.
Send New Hire Reporting to the State of Alabama timely and accurately.
Verify that new employees meet eligibility requirements to work in the U.S. using E-Verify.
Support adjunct hiring workflows by assisting department chairs with the adjunct hiring procedure and sending credentialing packets.
Perform administrative and clerical duties such as keyboarding, filing, copying, and scanning.
Provide customer service to employees and the public at all times.
Support research projects and special projects as needed.
Keep current on relevant technology upgrades and pursue professional development opportunities as needed.
Serve on college committees as assigned.
Follow College and ACCS policies and procedures.
Work on both Birmingham and Bessemer campuses as required and maintain regular and predictable attendance.
Perform other duties as assigned by the Director of Human Resources.

Required Qualifications

Bachelor’s Degree or equivalent from a regionally accredited college or university.
Two years of work experience in recruiting, human resources, legal, education, or a similar fast-paced office environment; a Bachelor’s Degree may substitute for one year of work experience.
Technical and computer skills, including proficiency with office software, office equipment, and personal computers/laptops.
Written and verbal communication skills.
Ability to maintain confidentiality and safeguard information.
Ability to keep a positive attitude, provide excellent customer service, and maintain effective relationships.
Comprehensive knowledge of institutional policies and procedures, with ability to interpret and apply them using good judgment.
Ability to handle multiple priorities and meet deadlines.
Ability to represent the College professionally at all times.
Organizational skills, attention to detail, initiative, and ability to learn new concepts.
Flexibility and ability to function under pressure, including teamwork orientation.
Proficient computer skills in Microsoft Office, spreadsheet applications, and other software.
Ability to lift, carry, or move, pack and unpack boxes, up to 25 lbs.
Ability to sit for prolonged periods, type, and work on a computer.
Ability to operate in a fast-paced environment and multi-task.
Ability to travel between multiple campuses and for in-state professional development as required.

Technologies

Microsoft Office
E-Verify
NEOED
Banner ERP (HR/Payroll module)

Preferred Qualifications

Experience with NEOED or similar HRIS management systems.
Experience with Banner ERP (HR/Payroll module).
Previous work experience in an educational setting.

Application Procedures and Additional Information

Applications may be submitted at www.lawsonstate.edu.
Applicants must submit a completed application packet.
A complete application packet includes: a cover letter, online application, current resume, and a copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred (if applicable).
If employed, official transcripts must be received in the Office of Human Resources prior to the employment start date.
Incomplete application packets will not be considered.
To be considered, complete application files must be received no later than the application deadline.
Only applications received during the period of this announcement will be considered.
Top applicants must provide employment verification letter(s) from a current or previous employer describing relevant experience before an offer is made. Letters must include employment dates and job title, and be on official letterhead with an authorized personnel signature.
Employment verification from a current employer may be delayed until an official offer has been made. Applicants must submit a written request to delay verification from a current employer.
Applicants must adhere to the College’s prescribed interview schedule and travel at their own expense.
The College may withdraw the job announcement at any time prior to awarding. Multiple positions in the same job classification may be filled if another vacancy occurs during the search process.

EEOC, E-Verify, and Background Check Statements

The College will provide reasonable accommodations for qualified disabled applicants upon request.
In accordance with Alabama Community College System Policy and Guidelines, the selected applicant will be required to sign a consent form for a criminal background check.
Employment is contingent upon receipt of a clearance notification from the criminal background check.
Lawson State Community College participates in the Employment Eligibility Verification Program (E-verify) and E-verify electronically confirms eligibility to work in the United States as required by the Department of Homeland Security.

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