Administrative Coordinator, People Operations

Astrolab is seeking an Administrative Coordinator for its People Operations team. This onsite role in Hawthorne, CA focuses on onboarding and offboarding support, HRIS data integrity, and cross-functional process coordination across People Operations. The position offers an hourly range of $33 - $38 and requires at least two years of relevant experience.

Responsibilities

• Provide daily administrative support to the People Operations team, handling scheduling, documentation, and cross-functional process coordination.
• Coordinate onboarding and offboarding activities, including employee communications, system updates, equipment coordination, and tracking task completion.
• Maintain accurate employee records across HR systems to ensure timely updates and data integrity.
• Support employee lifecycle events such as job changes, compensation updates, transfers, leave tracking, and organizational updates.
• Assist with benefits administration support and employee communications related to People Operations programs.
• Assign, track, and maintain employee training records through internal learning platforms and systems.
• Monitor completion of onboarding, compliance, and recurring trainings and follow up with employees and managers as needed.
• Support the coordination of Lunch & Learn sessions, internal trainings, and employee development programs.
• Maintain and update employee information in BambooHR, Insperity, and other internal systems with high accuracy.
• Audit HR data regularly to identify discrepancies, missing information, or outdated records.
• Support HRIS integrations, workflows, and process improvements to ensure systems remain accurate and efficient.
• Partner with internal teams to ensure employee data consistency across systems and platforms.
• Assist with generating reports, tracking metrics, and maintaining operational dashboards as needed.
• Maintain and update Confluence pages and internal People Operations resources, including onboarding guides, benefits information, Lunch & Learn materials, policies, training resources, and process documentation.
• Ensure internal documentation remains current, organized, and easily accessible to employees.
• Support company-wide communication efforts related to People Operations initiatives and programs.
• Coordinate meetings, scheduling, and logistics for the People Operations team.
• Draft, proofread, and format internal communications and presentations.
• Assist with People Operations events, trainings, employee engagement activities, and company initiatives.
• Provide occasional front desk or workplace support as needed.

Requirements

• 2–4 years of administrative, HR coordinator, or People Operations experience.
• Experience with HRIS platforms such as BambooHR, Insperity, Workday, ADP, or similar systems.
• Experience assigning and tracking employee training through HRIS or learning management systems preferred.
• Strong attention to detail and commitment to data accuracy.
• Experience managing employee records, databases, or systems administration.
• Comfortable working across multiple systems, tools, and priorities simultaneously.
• Strong organizational and follow-through skills with the ability to manage deadlines independently.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling confidential employee information.
• Proficiency in Microsoft 365.
• Experience with Confluence, Jira, or similar knowledge management and project tools preferred.
• Self-starter who takes initiative and proactively identifies process gaps or areas for improvement.
• Must be readily available to be in office for employee support and new hire onboarding.

Technologies

• BambooHR
• Insperity
• Workday
• ADP
• Confluence
• Jira
• Microsoft 365

Benefits

• Be part of a team of leading engineers advancing planetary surface exploration.
• Equity ownership in the company.
• Comprehensive health benefits, including medical, dental, vision, and mental health support.
• 401(k) plan with company match.
• Flexible PTO and parental leave.
• Home office setup reimbursement.
• Weekly lunch stipend and on-site complimentary snacks and beverages.
• Monthly on-site social hour with food and drinks.