Alumitank, Inc offers an on-site Human Resources Generalist position in Harvard, IL with a salary range of $55,000 to $62,000 per year. The role centers on payroll administration, compliance, benefits management, recruiting, and employee relations, while promoting a positive workplace culture and handling sensitive matters with professionalism and discretion. You will collaborate with external partners and internal teams to sustain HR policies and programs that benefit both the organization and its people.
Benefits
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Responsibilities
- Process weekly payroll and related tax filings
- Maintain accuracy of employee and employer deductions within the payroll system
- Prepare and distribute year-end documents such as W-2s
- Schedule random DOT drug and alcohol testing through the occupational health provider
- Coordinate with third party HR resources for annual or bi-annual audits
- Partner with EHS to determine annual work injury and illness data for OSHA reporting
- Develop policies and programs that support a positive work environment and minimize employee relations issues
- Ensure required training is completed, including ongoing sessions to reinforce culture and teamwork
- Develop and maintain comprehensive policies that meet organizational and employee needs and ensure understanding and compliance
- Maintain accurate documentation of activities, decisions, and process changes
- Maintain current employee files with required documentation
- Research compensation benchmarks to inform salary structures and pay bands
- Submit all business expenses weekly through the expense management system
- Administer annual open enrollment with the insurance broker, reviewing current and future benefit offerings for compliance
- Audit and reconcile monthly insurance invoices for accuracy
- Coordinate and process insurance invoice payments in a timely and accurate manner
- Ensure PTO and sick time accruals and rollovers are accurately maintained
- Update carrier systems promptly for compensation and benefit changes
- Coordinate onboarding for new hires, including completion of required new hire paperwork
- Manage recruiting activities including posting openings on Indeed, reviewing applications, and coordinating candidate screening and interviews
- Collaborate with Kirkpatrick Creative to approve marketing and recruitment materials
- Assist in planning and hosting employee engagement events
- Coach and support supervisors on HR focuses such as recruitment, onboarding, succession planning, employee development, and performance management
- Support managers in addressing performance issues with proper documentation and progressive discipline processes
- Receive, investigate, and resolve employee relations issues, provide findings and recommendations, and coordinate with CEO and legal counsel as needed
- Manage the performance management program, including annual reviews and merit planning
- Work with third-party administrators on leaves of absence, disability, workers’ compensation, and unemployment claims; may represent the company in hearings or disputes
- Support workforce planning and employee transitions, including hires, transfers, and exits
- Maintain detailed and up-to-date documentation of procedures and workflows
- Update and maintain the employee handbook as needed
- Coordinate employee gatherings such as holiday party, Cinco de Mayo, employee appreciation, and outings
Requirements
- 3-5 years of HR experience with knowledge of current Federal and State employment laws and regulations, including compensation, benefits, EEO, and employee relations
- Experience with payroll and HRIS systems
- Proven ability to manage multiple tasks and priorities and adapt to changing circumstances
- Experience leading people and achieving results through others, with strong verbal and written communication skills
- Proficient in MS Office products, including Excel, PowerPoint, and Word
Technologies
- HRIS systems
- Indeed
- Expense management system
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
Physical requirements
- Ability to sit for extended periods while working at a computer
- Ability to use a computer, keyboard, and phone for most of the workday
- Sufficient vision (with or without correction) to read screens and documents
- Clear communication (speaking and hearing) in meetings and conversations
- Lift or carry up to 10–25 lbs (files, office supplies, onboarding materials)
Evaluation
Performance will be evaluated annually by the assigned supervisor.
Terms of Employment
- FSLA Status: Exempt
- This is an in-person 12-month position, Monday through Friday
- Occasional extended hours, including evenings or weekends, may be required to meet business needs; flexibility is essential
Compensation
Salary: $55,000 - $62,000 per year
Work Location
In person
EEO Statement
Alumitank, Inc is an Equal Employment Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or any other protected status.
ADA
The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.
