HR Jobs in Idaho Falls, ID

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Human Resources Coordinator

Pony Express Car Wash Idaho Falls, ID

Idaho Falls, ID

Today

$19+/hr Full time Coordinator HR Compliance Hr Coordinator

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Job Description

Pony Express Car Wash is hiring a Human Resources Coordinator to support day-to-day HR administration and help keep employee documentation, systems, and payroll running smoothly. This onsite role in Idaho Falls partners closely with General Managers and leadership to ensure employees and managers have the records, access, and guidance needed for day-to-day operations.

Role focus

Coordinate onboarding and offboarding, including required paperwork, verification steps, and system updates
Maintain accurate employee records across HR and payroll systems, including Paychex
Support biweekly payroll processing by reviewing time, PTO, overtime, and other payroll inputs before submission
Help administer employee benefits, retirement enrollment documentation, and HR compliance records
Support HR system access and training-related platform access across required tools

Key responsibilities

Manage new-hire onboarding: employment paperwork, I-9 completion and verification, employee records, and system setup
Maintain employee information in Paychex and other HR systems, including status, location, position, pay rate, and whether employees are full-time/part-time or salaried/hourly
Support biweekly payroll by reviewing time records, PTO, overtime, bonuses, deductions, commissions, and other payroll adjustments prior to submission
Run Rinsed commission reports each payroll period and enter approved commissions into Paychex
Enter and verify benefit payroll deductions and coordinate benefits administration with Employee Navigator and Hartwell
Support SIMPLE IRA administration through Allstate and assist employees with required enrollment or documentation
Maintain personnel files and HR records, including acknowledgments, coaching documentation, corrective-action records, and compliance documentation
Handle offboarding and terminations, including required documentation and removing access from company systems
Maintain HR system access and ensure employees have appropriate access to platforms including Connecteam, Paychex, training systems, Rinsed, BirdEye, Mitti/Safety, and other required tools
Track PTO, employee status, onboarding milestones, required training, and 30-day/75-day review requirements
Support recruiting administration by maintaining job postings and applications, coordinating new-hire paperwork, and assisting managers with hiring tasks
Assist managers with employee documentation, attendance issues, coaching, corrective action, and HR procedures
Respond to employee and manager questions related to payroll, benefits, PTO, policies, documentation, and HR processes
Handle unemployment claims by preparing appropriate employment records and documentation as needed
Assist with workers’ compensation claims, employee leave, and other employment-related documentation
Maintain and update HR forms, offer letters, handbook acknowledgments, separation documents, SOPs, and other HR resources
Maintain the HR Active Tracker and audit employee records for missing or outdated information
Complete monthly, quarterly, and year-end HR reviews, including payroll records, benefit records, employee files, PTO, compliance items, and required reporting
Identify opportunities to simplify HR processes, reduce duplicate data entry, and improve the experience for employees and managers

Required qualifications

Previous experience in human resources, payroll, employee administration, or a related field
Strong attention to detail and the ability to maintain accurate confidential records
Comfort working with payroll and HR software and the ability to learn new systems quickly
Strong organizational and time-management skills to manage recurring deadlines
Professional communication skills and the ability to work effectively with employees, General Managers, and leadership
Ability to handle sensitive employee information with discretion and confidentiality
Strong follow-through and the ability to identify missing information or documentation before issues arise
Working knowledge of employment documentation, onboarding, payroll, benefits, and basic HR compliance
Ability to work independently while serving as a reliable resource for managers and employees
Bookkeeping experience using platforms such as bill.com and QuickBooks

Technologies

Paychex and other HR systems
Rinsed
Employee Navigator
Hartwell
Allstate
Connecteam
Training systems
BirdEye
Mitti/Safety
SIMPLE IRA
bill.com
QuickBooks
HR Active Tracker

Preferred qualifications

HR, payroll, business administration, or related education
Experience with Paychex or similar payroll systems
Experience with Employee Navigator or benefits administration systems
Experience supporting multi-location or hourly workforces
Experience supporting employee onboarding, offboarding, unemployment claims, and personnel records
1-3 years of HR and payroll experience
Experience in bookkeeping using bill.com, QuickBooks, or similar

Pay, hours, and schedule

Pay: $19.00 per hour
Expected hours: 38.0 to 40.0 per week
Shift availability: Day Shift (required)
Work location: In person

Experience

HR/Payroll/Bookkeeping: 1 year (preferred)

What success looks like

Employee records stay accurate, complete, and up to date
Payroll information is reviewed carefully, submitted accurately, and on time
New hires are properly documented and set up in required systems
Terminations and related system access changes are completed promptly and consistently
Managers have a clear place to go for HR questions and receive timely, practical support
Benefits, PTO, compliance items, and required employee documentation remain organized and current
HR processes are documented, consistent, and continuously improved

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