HR Jobs in Mc Kees Rocks, PA

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1mo ago

Human Resources Payroll Coordinator

STO ROX SCHOOL DISTRICT McKees Rocks, PA

McKees Rocks, PA

1mo ago Closed

Full time Administrative Support Benefits Administration Coordinator

This position is no longer accepting applications (closed Jul 12, 2026).

Job Description

STO ROX School District offers an onsite opportunity in Mc Kees Rocks, PA for a Human Resources Payroll Coordinator. This role focuses on HR operations, onboarding, and payroll and benefits administration, working in close partnership with the Superintendent and Business Manager. The position provides a comprehensive benefits package and a collaborative environment dedicated to supporting staff, students, and district operations.

Benefits

401(k)
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Responsibilities

Under the direction of the Superintendent or designee, lead the day to day integration of HR functions and ensure the flow of information to payroll and for benefits administration.
Oversee recruitment coordination, initial onboarding, and maintenance of employee personnel records.
Interpret and apply policies and procedures in collaboration with the Business Manager.
Prioritize customer service for internal and external constituents.
Partner with the Superintendent and Business Manager to provide training, supervision, and processing of state and federal reports.
Maintain confidentiality, uphold good attendance, and collaborate cooperatively with supervisors and staff.
Answer the office phone courteously and assist callers.
Fulfill administrative and secretarial functions for the Administration Office including filing, typing, copying, correspondence, mailings, press releases, scheduling, data gathering, and communicating with schools, agencies, staff, students and parents.
Act as Administration receptionist, greet visitors professionally, and maintain a professional atmosphere.
Maintain board policies through PSBA on BoardDocs.
Update and maintain permanent personnel files for current and inactive employees including certifications, clearances, formal communications and other records as directed.
Create and manage teacher accounts in PA-ETEP for all professionals.
Act as certifying officer to manage emergency certifications and level 2 certifications before forwarding to the Superintendent for final approval and PDE-TIMS submission.
Enter Act 48 hours after all professional development sessions and maintain district records via PDE-PERMS.
Complete Act 168 employment forms for former employees.
Update PDE-Edna as needed and complete yearly PDE-SUITES reports for Driver Ed.
Maintain and monitor open job vacancies and post them internally and externally while reviewing applicants with administrators to fill positions.
Update and maintain information for Mentors and Inductees in Prosoft and personnel files.
Complete teacher loan reimbursement and employee verification forms for the Superintendent’s signature.
Complete employment verifications and submit substitute approvals through Kelly Services.
Maintain complete and accurate employee records in HR and payroll systems.
Manage driver’s license collection, verification, and record retention for employees authorized to operate district vehicles; coordinate required driver record checks and maintain compliance documentation.
Track and maintain professional certifications, licenses, clearances, and employment compliance records; provide data for PIMS and other state reporting.
Process onboarding for new hires including entry into the payroll system, I-9 verification, and benefits enrollment.
Process employee status changes including transfers, resignations, retirements, and terminations.
Maintain confidentiality of all personnel and payroll information and maintain knowledge of CBAs and employment agreements.
Ensure payroll and benefits are administered in accordance with salary schedules, benefits provisions, and leave provisions; implement contract changes as agreements update.
Administer employee benefit programs including health, dental, vision, life insurance, income protection coordination, FSA, Section 125 plans, 403(b) plans, and other voluntary deductions; coordinate annual open enrollment and changes due to life events; enroll new employees.
Reconcile monthly benefits invoices and prepare ACH payment files for benefit providers; serve as district liaison to ACSHIC and stay current on plan changes and compliance.
Prepare and submit monthly work reports and demographic and contract updates; ensure required member and employer contributions are submitted on time; reconcile PSERS reports and contributions data.
Track and administer all types of leave including FMLA, sabbaticals, income protection and disability leaves, and unpaid leaves; issue required leave communications and documentation.
Monitor staff absences and attendance in AESOP; prepare attendance letters for Superintendent’s signature and maintain accurate leave balances.
Handle Worker’s Compensation documentation and maintain an audit trail for payroll transactions.
Coordinate COBRA administration through the third party, AMCA Systems, ensuring timely notices and coverage transitions.
Process payroll for full time, part time, substitutes, and extra duty assignments; manage supplemental contracts and stipends; ensure payroll aligns with CBAs and district policies.
Process child support payments and maintain payroll records including pay history, salary schedules, longevity and seniority tracking; verify salary placement and reconcile payroll to general ledger and payroll bank accounts.
Prepare tax forms (W-2, W-3, 1094-C, 1095-C, Form 940, Form 941, UC reports, PA withholding, LST filings) and ensure timely tax payments and compliance.
Maintain a polite and courteous attitude toward students, teachers, administrators, parents and visitors; utilize technology to complete daily tasks; perform other duties as directed by the Superintendent.
Serve as Right to Know Officer and uphold district policies and procedures.
Other duties as directed by the Superintendent.

Requirements

Current clearances as required by law.
Minimum of a high school diploma.
Additional college-level coursework in Business Administration, Human Resources, or related field desirable.
Three or more years of comprehensive HR management experience, preferably in a school district or county office of education handling both classified and certificated staff.
Knowledge of computer applications including Google Suites, Microsoft Office Suite and Oracle.

Technology and Systems

Google Suites
Microsoft Office Suite
Oracle
BoardDocs
PA-ETEP
PDE-TIMS
PDE-PERMS
PDE-Edna
PDE-SUITES
Prosoft
AESOP
AMCA Systems
EFTPS

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