HR Jobs in Prophetstown, IL

1 job found

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1mo ago

Business Office Manager and Human Resources Director

Allure of Prophetstown Prophetstown, IL

Prophetstown, IL

1mo ago Closed

$48k - $56k/yr Full time Manager Billing Operations Human Resources

This position is no longer accepting applications (closed Oct 23, 2026).

Job Description

Allure of Prophetstown is seeking a Business Office Manager / Human Resources Director to lead daily business office operations and oversee key HR functions. The position combines healthcare billing and accounting responsibilities with personnel administration, hiring support, employee relations, and compliance-focused recordkeeping.

Role Overview

This onsite role supports both accounting workflows and human resources operations for the facility. Responsibilities include managing resident billing and delinquency monitoring, maintaining trust fund accounting and documentation, assisting with payroll and PBJ filings, and directing recruiting and HR documentation processes. The role also supports healthcare compliance requirements, employee relations activities, and confidential handling of personnel information.

Key Responsibilities

Assist with implementing and overseeing daily accounting and financial operations
Maintain policies and procedures for accounting functions
Manage accounts receivable and resident billing processes
Prepare and mail resident billing statements
Monitor and report delinquent accounts
Communicate with vendors and suppliers regarding invoice discrepancies
Assist with financial reports, trial balances, and bank statement reconciliation
Maintain resident trust fund accounting and provide quarterly statements
Ensure admission contracts and related financial documentation are properly completed and filed
Assist with improvements or changes to facility accounting systems
Assist in directing and managing facility HR operations
Recruit, screen, and coordinate interviews for prospective employees
Conduct background checks and ensure compliance with hiring policies
Maintain accurate employee personnel files and HR documentation
Coordinate new employee orientation and onboarding
Schedule and maintain mandatory staff training (including HIPAA, OSHA, and compliance training)
Support employee relations, counseling, and disciplinary processes
Conduct exit interviews and maintain records
Ensure confidentiality of all employee information
Review and process payroll and submit Payroll-Based Journal (PBJ) filings
Promote a positive employee relations program within the facility

Required Experience and Qualifications

Minimum 3 years of experience in a billing or supervisory role within a healthcare business office
Experience with Medicare, Medicaid, and long-term care resident billing
Minimum 2 years of Human Resources experience
Knowledge of laws and regulations related to personnel administration in nursing facilities
Bachelor’s Degree in Business Administration preferred (not required)
Strong organizational, communication, and leadership skills

Compensation and Location

Location: Prophetstown, IL (onsite)

Salary: USD 47,840 to 56,160 per year

Benefits

401(k) with 3% company match
Health, Dental & Vision Insurance
Disability & Life Insurance
Tuition Reimbursement
Daily Pay Option
Paid Time Off (PTO) Package
Supportive leadership team and collaborative work environment

Working Conditions

Ability to move throughout the facility during the workday
Ability to lift or move up to 25 pounds as needed
Ability to manage the mental and emotional demands of a leadership role
Ability to assist in emergency evacuation procedures if necessary

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