The Human Resources Analyst coordinates journey-level HR operations at the district, focusing on recruitment, benefits administration, policy interpretation, employee communications, and safety and risk management.
Location
Sausalito, CA (onsite)
Salary
USD 134,553 - 148,009 per year
Responsibilities
- Administers and coordinates HR functions and programs including recruitment, selection, performance evaluation, benefits, compensation, employee relations, labor relations, employee safety and workers' compensation.
- Interprets complex rules, regulations, contracts, policies, and procedures; applies such interpretations in the performance of duties.
- Develops and implements new or revised HR programs, systems, procedures, and methods of operation.
- Monitors vendors associated with related program administration and ensures contract provisions are followed.
- Maysupervise staff.
- Performs other duties of a similar nature and level.
- Administers the District's employee and retiree benefit programs, including MCERA, medical, dental, vision, deferred compensation, management benefits, flexible spending accounts, and leaves of absence.
- Participates in the design and structure of new benefit programs and the improvement of existing plans.
- Implements approved benefit plans and conveys changes to employees and retirees.
- Conducts individual employee meetings as well as benefit seminars/workshops and facilitates enrollment in optional benefit plans.
- Revises and reissues benefit communications material as required.
- Ensures that benefit programs are adaptable to standardized computer and reporting systems, including testing; develops benefit information and census data for actuaries, carriers, and management.
- Prepares reports and applications required by law to be filed with federal and state agencies such as IRS, DOL, MCERA, and other regulators.
- Reviews and analyzes changes to state and federal laws pertaining to benefits and reports necessary or suggested changes to management.
- Maintains contact with insurance companies, employees, and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
- Maintains employee records, enrollment, application, and claims records for all benefit plans.
- Evaluates contractual compliance as well as the effectiveness and fiscal impact of benefit programs and participates in the selection and management of insurance carriers/brokers.
- Prepares and processes Workers' Compensation paperwork with a third-party administrator and updates related reporting and staffing roster systems.
- Provides a high level of customer service to District employees who are off work due to an injury.
- Maintains contact with the District's general liability insurance carrier regarding claims.
- Designs and implements recruitment programs to obtain qualified candidates by reviewing and updating job descriptions, creating and distributing announcements and recruitment materials, screening applications, coordinating selection procedures, and conducting interviews and assessments.
- Advises and guides hiring managers during the hiring process and assists in planning and coordinating recruitments.
- Performs HR database management functions, including data entry, verification of completeness, error correction, and status coordination with other departments; maintains records and documents.
- Reviews benefit enrollments and changes, reconciles invoices, and acts as District liaison to benefits providers and consultants.
- Researches, analyzes, interprets, and explains employee benefits provisions of laws, rules, policies, and agreements.
- Oversees payroll and timekeeping functions and procedures in accordance with applicable laws and labor agreements.
- Monitors MCERA rules, regulations, and payroll reporting requirements; initial review of biweekly postings and related MCERA activity.
- Responds to information requests from employees and the public regarding HR programs, job opportunities, and related information.
- Prepares, processes, and maintains reporting systems for FMLA, CFRA, and PDL leaves; prepares related federal and state forms.
- Maintains I-9 records, EDD reporting, and employee emergency contact records.
- Researches and makes recommendations regarding issues in HR practices and procedures.
- Prepares and directs the preparation of written correspondence, agendas, reports, procedures, and other materials.
- Administers and coordinates the District's performance appraisal program, including database and records maintenance.
- Provides research and analytical support in areas such as employee relations, training, benefits, occupational health and safety, workers' compensation, analytics, and general communications.
Requirements
- Bachelor of Arts/Science degree in Human Resources, Public Administration or related field.
- Three years of proven experience in benefits, recruitment, HRIS, payroll integration, HR systems, employee relations, employee development, or policy development and interpretation; public agency experience is highly desirable.
- Candidates with prior Fire Department or District experience are preferred.
- The District may evaluate combinations of education and work experience to determine the necessary skills.
- Knowledge of laws, codes, regulations, policies, and procedures related to HR.
- Business writing and standard formats for reports and correspondence.
- Records management principles and practices.
- Proficiency in English including spelling, grammar, vocabulary, and punctuation.
- Standard office practices and procedures, including filing and software use.
- Experience with HRIS, ADP Workforce Now, Microsoft Word, Excel, PowerPoint, Google Suite, and related tools.
- Ability to operate office machines and equipment.
- Strong arithmetic and basic statistical techniques.
- Ability to initiate and organize work, coordinate projects, set priorities, and meet deadlines with minimal direction.
- Ability to exercise sound independent judgment within policy and procedural guidelines.
- Ability to perform detailed, confidential administrative work independently.
- Ability to manage office administrative and clerical functions effectively.
- Proficiency with word processing and spreadsheet software to meet timelines.
- Ability to assign, direct, and review the work of others.
- Effective communication with the public and District staff in person, by phone, and in writing.
- Ability to interpret and apply District policies and procedures, as well as applicable laws and regulations.
- Strong numerical accuracy for arithmetic and statistical calculations.
- Ability to communicate clearly in person, by phone, and in writing.
- Experience maintaining HR and employee files in an organized, accurate, and up-to-date manner.
- Ability to establish collaborative, positive working relationships with colleagues and stakeholders.
- Ability to conduct research and prepare accurate reports, correspondence, packets, contracts, and other materials.
- Analytical skills to assess problems and data and propose solutions with initiative, tact, and sound judgment.
Technologies
- ADP Workforce Now
- Microsoft Word
- Excel
- PowerPoint
- Google Suite
Benefits
- MCERA, medical, dental, vision, deferred compensation, management benefits, flexible spending accounts, and leaves of absence.
- Participation in the design and structure of new benefit programs and improvements to existing plans.
- Implementation of approved benefit plans and communication of changes to employees and retirees.
- Individual meetings and benefit seminars/workshops; enrollment facilitation in optional benefit plans.
- Updates to benefit communications materials as required.
- Assurance that benefit programs are compatible with standardized computer and reporting systems; development of data for actuaries, carriers, and management.
- Preparation of required reports to federal and state agencies (IRS, DOL, MCERA, etc.).
- Monitoring changes to laws affecting benefits and proposing changes to management.
- Maintenance of contact with insurance providers, employees, and beneficiaries to ensure proper utilization of benefits.
- Maintenance of records for all benefit plans, including enrollment and claims.
- Evaluation of contractual compliance and fiscal impact of benefit programs; participation in selecting and managing carriers/brokers.
Physical Demands
Essential functions may require standing, walking, bending, climbing, or crouching; ability to lift up to 25 pounds.
Disclaimer
The information provided in this job description is representative and not exhaustive. The District reserves the right to revise duties as necessary.
To Apply
Interested applicants must submit the following:
- Non-Safety Employment Application
- Detailed Resume
- Cover Letter
Employment applications are available at
SMFD employment opportunities.
All materials must be submitted by 12 Noon, Friday July 3, 2026.
Applications may be emailed or mailed to:
SOUTHERN MARIN FIRE DISTRICT
accounting@smfd.org
28 Liberty Ship Way, Suite 2800
Sausalito, CA 94965
