As a Human Resource Administrator with the Commonwealth of Kentucky, you will support the Kentucky Department of Education (KDE) by providing technical HR guidance and coordinating personnel and payroll actions. This hybrid role in Frankfort, KY, focuses on accurate application of personnel, HR, and benefits regulations while helping offices manage key employment processes.
You will play a central part in day-to-day HR operations, including HRIS-related actions, benefits document review, payroll reporting, and coordination between KDE stakeholders, legal teams, and the Personnel Cabinet. The work also includes supporting hiring-related workflows, such as interviews and applicant registration, along with desk audits, orientations, and exit interviews.
What You’ll Do
- Provide technical advice to KDE staff and management on personnel, payroll, and benefits.
- Interpret and apply regulations, statutes, and applicable policies or procedures accurately.
- Facilitate and enter personnel actions into the Kentucky Human Resources Information System (KHRIS).
- Interpret, apply, and enforce KDE and Personnel Cabinet regulations, policies, and procedures.
- Coordinate and oversee personnel and payroll preparation for assigned offices.
- Run payroll reports for self-time entry.
- Receive and review benefits documents.
- Submit personnel requests for review and approval.
- Coordinate interview and registration processes.
- Provide customer service to staff and the public regarding vacancies.
- Advise leadership on classification, compensation, and recruitment in line with personnel rules and laws.
- Serve as a liaison between KDE, legal staff, and the Personnel Cabinet.
- Advise and communicate with applicants regarding employment procedures.
- Conduct desk audits and provide recommendations based on findings.
- Conduct orientation meetings and exit interviews for the department.
- Prepare and submit reports, recommendations, or findings for legal review.
- Maintain accurate position descriptions for assigned offices.
- Represent the branch and/or division and participate in agency meetings, workshops, seminars, and conferences when assigned.
- Complete special projects, reports, or assignments as needed.
- Assist with the hiring process of Contractors for KDE.
- Oversee personnel action request routing, provide IT-related report information, and support New Employee Orientation.
- Perform other duties as assigned.
Required Qualifications
- Bachelor’s degree (graduate of a college or university).
- 3 years of professional experience in Kentucky state government merit system human resource administration or Kentucky governmental employee benefits administration.
- Provide documentation of successful completion of the Personnel Cabinet’s Human Resources (HR) Academy to the agency’s appointing authority within 12 months of employment in a position assigned this job classification.
Tools & Systems
- Kentucky Human Resources Information System (KHRIS)
- E-Verify
- Form I-9
Compensation & Work Arrangement
- Salary: USD 4,040 - 5,169 per month
- Location: Frankfort, KY (hybrid)
- The agency may authorize telecommuting on a hybrid schedule.
- The agency may terminate or modify the telecommuting arrangement at any time.
- Telework is not permitted outside the state of Kentucky.
Additional Information
- Probationary period: Initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
- Testing/background check: Applicants and employees in this classification may be required to complete a drug screening test and background check.
- E-Verify: KDE participates in E-Verify and will provide federal government information from Form I-9 to confirm work authorization after a job offer is accepted.
- Substitute education for experience: NONE.
- Substitute experience for education: Administrative, business, research, and/or clerical experience substitutes for required education year-for-year. Current or prior military experience substitutes for the required college year-for-year.
Benefits
- Paid time off (sick and vacation) plus paid holidays
- Overtime and compensatory time
- Affordable health insurance with optional Health Reimbursement Account
- Life insurance
- Retirement
- Wellness incentives program
- Training and career development opportunities
- Optional Deferred Compensation program (401K)
- Collaborative and innovative work environment
- Flexible work schedules
- Employee resource groups
- Employee recognition
