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Human Resources Associate

Tiburcio Vasquez Health Center Hayward, CA

Hayward, CA

Today

$75k - $85k/yr Full time Administrative Support Employee Records HR

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Job Description

Human Resources Associate supports biweekly payroll, employee benefits administration, and compliance-minded HR recordkeeping for the organization.

Responsibilities

Process bi-weekly and off-cycle payroll end-to-end, including timecard review, payroll-related imports, and payroll register audits
Review timecards for missed punches, missed rest breaks, double time, and correction requests; send pay period timecard deadline reminders
Enter payroll adjustments such as retro pay, bonuses, allowances, step increases, across-the-board increases, and PTO payouts
Maintain payroll records aligned with personnel action notices (PANs) and seniority-based step increases
Process wage garnishments and levies; set up time-off accruals for new hires
Submit post-payroll remittances and reporting for union dues, pension, 403(b), FSA, workers’ comp, and BLS multiple worksite reports
Review quarterly payroll tax reports and support year-end W-2 processing
Administer 403(b) loans and hardship requests; reconcile the bi-weekly 403(b) feedback file
Build the annual payroll and holiday calendar
Support internal and external audits, including finance and 403(b) audits
Approve new-hire and life-event enrollments; collect supporting documentation and track opt-outs and cash-in-lieu payments
Ensure benefit deductions in payroll match carrier enrollments; reconcile monthly carrier invoices
Coordinate annual open enrollment, including staff communications, an enrollment webinar with the broker, and a post-enrollment audit
Handle annual ACA/1095-C reporting
Answer employee questions regarding eligibility, coverage, and HRA claims; work with the broker to resolve complex issues

Requirements

Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field, or equivalent relevant work experience
Minimum three (3) years of payroll processing experience
Hands-on experience with employee benefits administration, including enrollment and ongoing benefits support
Experience with payroll and HRIS platforms and timekeeping systems
Strong Microsoft Excel skills and Paylocity experience highly preferred
Union payroll experience highly preferred
Working knowledge of California wage and hour laws, payroll taxes, ACA, and COBRA regulations strongly preferred
Payroll certification such as FPC or CPP preferred
Strong attention to detail and accuracy in payroll processing and recordkeeping
Ability to maintain confidentiality and exercise sound judgment with sensitive employee information
Clear, compassionate, professional communication across all levels
Strong organizational skills; ability to manage multiple priorities and meet deadlines
Excellent problem-solving skills for payroll and benefits-related issues
Strong customer service mindset and respectful, responsive employee support
Ability to work independently and collaborate with HR, Finance, and other departments

Technologies

Microsoft Excel
Paylocity
HRIS
Timekeeping systems

Benefits

Medical with 100% paid co-payments, premiums, and related costs
Dental
Vision, including dependent and domestic partner coverage
Generous paid leave benefits including holidays
Flexible Spending Accounts
Retirement plans with an Employer match
Tuition reimbursement
Monthly treats
Pet insurance
Hybrid work arrangement available upon successful completion of the probationary period

Schedule

Full-time role, 40 hours per week, typically Monday through Friday
Occasional Saturday hours as needed
Hybrid work arrangement available upon successful completion of the probationary period

Compensation

$75,000 - $85,000 per year
Starting salary determined based on experience and internal equity
Compensation ranges determined by market-based analysis and fully disclosed in accordance with California law

Location: Hayward, CA (hybrid)

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