Human Resources Associate

Human Resources Associate supports biweekly payroll, employee benefits administration, and compliance-minded HR recordkeeping for the organization.

Responsibilities

• Process bi-weekly and off-cycle payroll end-to-end, including timecard review, payroll-related imports, and payroll register audits
• Review timecards for missed punches, missed rest breaks, double time, and correction requests; send pay period timecard deadline reminders
• Enter payroll adjustments such as retro pay, bonuses, allowances, step increases, across-the-board increases, and PTO payouts
• Maintain payroll records aligned with personnel action notices (PANs) and seniority-based step increases
• Process wage garnishments and levies; set up time-off accruals for new hires
• Submit post-payroll remittances and reporting for union dues, pension, 403(b), FSA, workers’ comp, and BLS multiple worksite reports
• Review quarterly payroll tax reports and support year-end W-2 processing
• Administer 403(b) loans and hardship requests; reconcile the bi-weekly 403(b) feedback file
• Build the annual payroll and holiday calendar
• Support internal and external audits, including finance and 403(b) audits
• Approve new-hire and life-event enrollments; collect supporting documentation and track opt-outs and cash-in-lieu payments
• Ensure benefit deductions in payroll match carrier enrollments; reconcile monthly carrier invoices
• Coordinate annual open enrollment, including staff communications, an enrollment webinar with the broker, and a post-enrollment audit
• Handle annual ACA/1095-C reporting
• Answer employee questions regarding eligibility, coverage, and HRA claims; work with the broker to resolve complex issues

Requirements

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field, or equivalent relevant work experience
• Minimum three (3) years of payroll processing experience
• Hands-on experience with employee benefits administration, including enrollment and ongoing benefits support
• Experience with payroll and HRIS platforms and timekeeping systems
• Strong Microsoft Excel skills and Paylocity experience highly preferred
• Union payroll experience highly preferred
• Working knowledge of California wage and hour laws, payroll taxes, ACA, and COBRA regulations strongly preferred
• Payroll certification such as FPC or CPP preferred
• Strong attention to detail and accuracy in payroll processing and recordkeeping
• Ability to maintain confidentiality and exercise sound judgment with sensitive employee information
• Clear, compassionate, professional communication across all levels
• Strong organizational skills; ability to manage multiple priorities and meet deadlines
• Excellent problem-solving skills for payroll and benefits-related issues
• Strong customer service mindset and respectful, responsive employee support
• Ability to work independently and collaborate with HR, Finance, and other departments

Technologies

• Microsoft Excel
• Paylocity
• HRIS
• Timekeeping systems

Benefits

• Medical with 100% paid co-payments, premiums, and related costs
• Dental
• Vision, including dependent and domestic partner coverage
• Generous paid leave benefits including holidays
• Flexible Spending Accounts
• Retirement plans with an Employer match
• Tuition reimbursement
• Monthly treats
• Pet insurance
• Hybrid work arrangement available upon successful completion of the probationary period

Schedule

• Full-time role, 40 hours per week, typically Monday through Friday
• Occasional Saturday hours as needed
• Hybrid work arrangement available upon successful completion of the probationary period

Compensation

• $75,000 - $85,000 per year
• Starting salary determined based on experience and internal equity
• Compensation ranges determined by market-based analysis and fully disclosed in accordance with California law

Location: Hayward, CA (hybrid)