Rippling Hris Jobs

1 job found

Today

People Operations Coordinator

Melita Group Remote 🌍 Remote

Remote

Today

Full time Administrative Support ADP Adp Workforce Now

Apply Now

Job Description

Remote People Operations Coordinator role supporting client organizations as an HR liaison across the employee lifecycle.

Responsibilities

Act as the People Operations contact for assigned client accounts.
Lead and facilitate regularly scheduled client meetings using structured agendas and ensure open HR Ops items are tracked to resolution.
Identify HR risks and service gaps proactively and escalate to leadership as appropriate.
Partner with the People Operations Manager on new client HR workflows and communications planning sessions.
Support client implementation across all phases to maintain HR operational readiness.
Develop and customize client-specific HR templates, including offer letters, onboarding checklists, policy acknowledgments, and termination notices.
Oversee collection and organization of existing I-9 documentation, coordinating audit and transfers into active employee folders.
Coordinate background check communication cadence and ensure requirements are shared before HR Workflow meetings.
Send onboarding communications to client new hires, including welcome emails and New Hire Orientation (NHO) instructions.
Enter and/or review new hire record transfers to HRIS, ensuring accuracy across required fields.
Ensure pre-employment and new hire paperwork is collected on time, including direct deposit forms, tax withholding elections, and policy acknowledgments.
Conduct FLSA assessments to determine exempt or non-exempt status for new hires.
Assess visa status for eligibility of tax treaty exemptions (F-1, J-1, M-1, Q-1, Q-2) and coordinate early information gathering.
Continuously improve onboarding workflows, including evaluating NHO software platforms and coordinating with the Benefits team on benefits orientation content.
Coordinate NHO scheduling and logistics for client new hires.
Ensure new hires receive state-mandated notifications.
Refresh the NHO deck annually or when there are significant policy or benefits changes.
Develop and maintain process documentation for termination types (voluntary and involuntary), leveraging the Melita knowledge base where applicable.
Coordinate with the client HR team throughout the involuntary termination process, maintaining clear and timely communication at each step.
Ensure compliant separation documentation is prepared and executed.
Coordinate final pay information and confirm final paycheck issuance in accordance with applicable state law.
Confirm benefits termination dates and coordinate rollover or continuation elections.
Complete and submit state unemployment insurance separation documentation (for example, EDD forms).
Maintain and update HRIS home pages with current compliance-related information.
Perform semi-annual minimum wage audits and recommend corrective actions as needed.
Partner with the Compliance Specialist to coordinate reporting including EEO-1 and VETS 4212 and California Pay Data reporting.
Process and/or review employee data changes in ADP and Salesforce (hire date corrections, manager updates, department transfers, and time & attendance adjustments).
Remind employees of tax election requirements when relocating to a new state and coordinate updates accordingly.
Assess and communicate benefits enrollment implications resulting from qualifying life events or employment status changes.
Manage HR operational updates due to client legal name changes or address changes, including holiday schedules, NHO documentation, and termination templates.
Complete employment verification requests (VOEs) accurately within SLA.
Complete EDD unemployment claim forms and other state agency inquiries as assigned.
Maintain organized, audit-ready employee and client records.
Serve as day-to-day liaison and escalation point for HRA staff supporting assigned clients.
Use internal and external cloud-based software systems to support clients and track work activities, including extensive Salesforce use and a robust client HR technology platform.
Identify, escalate, and resolve service delivery issues in partnership with leadership.

Requirements

Bachelor’s degree in human resources, Business Administration, or a related field (or equivalent experience).
3+ years of HR operations, HR generalist, or HR services experience, preferably in a PEO, ASO, or HR outsourcing environment.
Hands-on experience with ADP Workforce Now / Paylocity / Rippling (or equivalent HRIS) for new hire entry, employee changes, and reporting.
Working knowledge of employment compliance requirements: I-9/E-Verify, FLSA, FMLA, COBRA, EEO-1, and state-specific regulations.
Strong client-facing communication skills, including facilitating meetings, presenting data, and managing competing priorities across multiple client accounts.
Proficiency in Microsoft Office Suite and comfort working with HRIS systems.

Technologies

ADP Workforce Now
Paylocity
Rippling
HRIS
ADP
Salesforce
Microsoft Office Suite
I-9
E-Verify
EDD
FLSA
FMLA
COBRA
EEO-1
VETS 4212

Preferred

Experience with Salesforce (SF) or a similar CRM used in an HR context.
PHR, SHRM-CP, or equivalent HR certification.

AI in the Hiring Process

AI tools may be used to support parts of the hiring process, such as reviewing applications and analyzing resumes.
These tools may identify potential inconsistencies or verification signals based on available information.
AI tools support the recruitment team and do not replace human judgment.
Final hiring decisions are made by humans.
If you want more information about how data is processed, contact the recruiting team.

View full job page →

Get Rippling Hris Jobs alerts

New Rippling Hris Jobs, daily.