Toward Maximum Independence (TMI) is seeking a Human Resources Generalist/Recruiter to support employees throughout the full employee lifecycle, from recruitment through ongoing people operations including leave of absence processes. This onsite role in San Diego partners closely with employees and managers to keep HR processes running smoothly, handle sensitive HR inquiries, and support documentation and compliance activities.
In addition to core HR coordination, you will help administer programs and feedback initiatives, support internal audits, and manage HR documents and workflows through UKG Document Manager and DocuSign.
Role Overview
- Support HR inbox requests and provide timely HR guidance to employees and managers.
- Coordinate recruitment activities and new-hire onboarding logistics.
- Assist with leave of absence (LOA) documentation and related communications.
- Maintain confidential personnel records and manage HR workflows and document completion.
Key Responsibilities
- Coordinate recruitment activities, including community outreach, job postings, candidate communication, offer letters, pre-employment screening, and new-hire orientation.
- Support employees and managers with LOA processes, documentation, and related communications.
- Maintain accurate and confidential employee personnel records, including scanning, filing, and electronic document management.
- Coordinate new-hire photographs and prepare internal announcements for new hires, promotions, and other employee communications.
- Administer the Employee Recruitment Bonus Program, including tracking referrals, eligibility, documentation, and payments.
- Coordinate employee feedback initiatives, including Upward Feedback and Administrative Surveys, and track completion and results.
- Support safety and emergency preparedness efforts, including ordering and assembling emergency backpacks.
- Provide administrative and documentation support for Individual Planning (IP) and Safety Committee meetings, including meeting notes and follow-up items.
- Assist with internal and external audits, including 401(k), Regional Center, personnel file, and other compliance-related audits.
- Reconcile HR department expenses and maintain accurate financial documentation.
- Manage HR documents and workflows through UKG Document Manager and DocuSign to ensure documents are completed, tracked, and properly maintained.
- Support HR projects, process improvements, employee initiatives, and other departmental needs as assigned.
Requirements
- Bachelor’s degree in Human Resources or a related field required; SHRM certification preferred.
- 2–4 years of experience in an HR Generalist role.
- 2–4 years of recruitment and leave of absence (LOA) experience.
- Strong organization and attention to detail with the ability to balance competing priorities while maintaining confidentiality and professionalism.
- Ability to communicate policies and procedures and relate effectively with employees.
- Analytical skills to recommend policies and procedures that align with governmental laws and regulations.
- Thorough knowledge of employment laws, personnel policies, and procedures to ensure compliance and explain complex processes to employees.
- Strong time-management skills and ability to meet deadlines.
- Ability to exercise sound judgment with confidential and sensitive information, including employee compensation, medical benefits inquiries, and payroll deductions.
- Ability to interpret and apply policies and objectives across the organization.
- Strong computer skills, including spreadsheet experience required; HRIS database experience preferred.
- Bilingual (Spanish), preferred.
Tools and Technologies
- UKG Document Manager
- DocuSign
Work Location and Schedule
- Location: San Diego, CA (onsite)
- Schedule: Monday–Friday
Compensation
TMI Mission Context
TMI assists children and adults with intellectual and/or developmental disabilities, including autism spectrum disorder, Down syndrome, epilepsy, and cerebral palsy, as well as individuals who are Deaf and Hard of Hearing. Employees are expected to work effectively with TMI clients and to represent TMI’s vision, mission, and core values while supporting individuals in living, working, and participating in their community.
