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Payroll & Human Resources Coordinator

Synerfac Technical Staffing Waldwick, NJ

Waldwick, NJ

Today

$70k - $80k/yr Full time Administrative Support Certified Payroll Reports Coordinator

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Job Description

The Payroll & Human Resources Coordinator supports weekly payroll operations and day-to-day people administration for office and field employees in a fast-paced construction environment. This onsite role in Waldwick, NJ helps ensure payroll accuracy, certified payroll compliance, and smooth onboarding and offboarding processes.

Key Responsibilities

Process weekly in-house payroll for all office and field employees.
Review timecards and payroll inputs for accuracy, including pay rates, job numbers, cost codes, overtime, deductions, reimbursements, and PTO.
Coordinate with project managers and superintendents to resolve missing or incorrect payroll information.
Maintain payroll records for new hires, terminations, wage changes, deductions, direct deposit, and employee allowances.
Prepare and submit certified payroll reports for public and prevailing-wage projects.
Verify employee classifications, prevailing-wage rates, fringe benefits, overtime, and project assignments.
Track federal, state, and local payroll taxes, including timely tax deposits and quarterly and year-end reconciliation for filings.
Maintain current wage determinations and submit reports through LCPtracker and other agency-specific systems.
Assist with payroll audits, discrepancies, year-end reporting, and requests for supporting documentation.
Respond to employee questions related to payroll, deductions, and PTO.
Manage onboarding, including new-hire paperwork, I-9 documentation, payroll and benefit setup, orientation, and required company forms.
Coordinate technology and equipment needs for new hires and departing employees with management, the Purchasing Coordinator, and the company IT provider.
Maintain accurate and confidential personnel files and employee records, including company-property assignments and organizational information.
Administer benefits enrollment, changes, and terminations, including health insurance and 401(k).
Track PTO, benefit eligibility, attendance, performance review timelines, and other employee-related deadlines.
Maintain employee training and certification records, including OSHA, SWAC, safety training, professional licenses, and project-specific credentials, monitoring expirations and coordinating renewals.
Support recruiting by posting approved openings, reviewing applications, conducting initial screenings, scheduling interviews, communicating with candidates, and preparing offer and onboarding documents.
Coordinate offboarding, including final payroll, benefits, company property, system-access notifications, and required documentation.
Support workers’ compensation documentation, employment verifications, unemployment claims, employee changes, and other HR reporting.
Assist management with employee communications, policies, performance reviews, corrective-action documentation, and other HR matters.
Provide general administrative and office support as needed, including coordinating office calendars, contact lists, organizational charts, and shared administrative information.
Support special projects, correspondence, document preparation, filing, and scheduling; coordinate with other administrative staff and provide backup coverage when needed.
Coordinate employee birthdays, company lunches, meetings, training sessions, celebrations, employee announcements, and company-wide communications.

Required Qualifications

Five or more years of payroll, human resources, or related administrative experience.
Experience processing payroll independently.
Ability to handle payroll and employee information with confidentiality and professionalism.
Strong Microsoft Excel, organizational, communication, and time-management skills.
Excellent attention to detail and the ability to meet recurring deadlines.

Preferred Qualifications

Construction payroll and certified payroll experience.
Familiarity with prevailing-wage requirements, LCPtracker, and public construction projects.
Experience with Spectrum, PTE, or similar payroll and accounting software.

Tools and Technologies

LCPtracker
Spectrum
PTE
Microsoft Excel

Compensation and Benefits

Salary: USD 70,000 - 80,000 per year.
Location: Waldwick, NJ (onsite).

Health Insurance
Vacation Time & Paid Holidays
401K

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