Payroll & Human Resources Coordinator

The Payroll & Human Resources Coordinator supports weekly payroll operations and day-to-day people administration for office and field employees in a fast-paced construction environment. This onsite role in Waldwick, NJ helps ensure payroll accuracy, certified payroll compliance, and smooth onboarding and offboarding processes.

Key Responsibilities

• Process weekly in-house payroll for all office and field employees.
• Review timecards and payroll inputs for accuracy, including pay rates, job numbers, cost codes, overtime, deductions, reimbursements, and PTO.
• Coordinate with project managers and superintendents to resolve missing or incorrect payroll information.
• Maintain payroll records for new hires, terminations, wage changes, deductions, direct deposit, and employee allowances.
• Prepare and submit certified payroll reports for public and prevailing-wage projects.
• Verify employee classifications, prevailing-wage rates, fringe benefits, overtime, and project assignments.
• Track federal, state, and local payroll taxes, including timely tax deposits and quarterly and year-end reconciliation for filings.
• Maintain current wage determinations and submit reports through LCPtracker and other agency-specific systems.
• Assist with payroll audits, discrepancies, year-end reporting, and requests for supporting documentation.
• Respond to employee questions related to payroll, deductions, and PTO.
• Manage onboarding, including new-hire paperwork, I-9 documentation, payroll and benefit setup, orientation, and required company forms.
• Coordinate technology and equipment needs for new hires and departing employees with management, the Purchasing Coordinator, and the company IT provider.
• Maintain accurate and confidential personnel files and employee records, including company-property assignments and organizational information.
• Administer benefits enrollment, changes, and terminations, including health insurance and 401(k).
• Track PTO, benefit eligibility, attendance, performance review timelines, and other employee-related deadlines.
• Maintain employee training and certification records, including OSHA, SWAC, safety training, professional licenses, and project-specific credentials, monitoring expirations and coordinating renewals.
• Support recruiting by posting approved openings, reviewing applications, conducting initial screenings, scheduling interviews, communicating with candidates, and preparing offer and onboarding documents.
• Coordinate offboarding, including final payroll, benefits, company property, system-access notifications, and required documentation.
• Support workers’ compensation documentation, employment verifications, unemployment claims, employee changes, and other HR reporting.
• Assist management with employee communications, policies, performance reviews, corrective-action documentation, and other HR matters.
• Provide general administrative and office support as needed, including coordinating office calendars, contact lists, organizational charts, and shared administrative information.
• Support special projects, correspondence, document preparation, filing, and scheduling; coordinate with other administrative staff and provide backup coverage when needed.
• Coordinate employee birthdays, company lunches, meetings, training sessions, celebrations, employee announcements, and company-wide communications.

Required Qualifications

• Five or more years of payroll, human resources, or related administrative experience.
• Experience processing payroll independently.
• Ability to handle payroll and employee information with confidentiality and professionalism.
• Strong Microsoft Excel, organizational, communication, and time-management skills.
• Excellent attention to detail and the ability to meet recurring deadlines.

Preferred Qualifications

• Construction payroll and certified payroll experience.
• Familiarity with prevailing-wage requirements, LCPtracker, and public construction projects.
• Experience with Spectrum, PTE, or similar payroll and accounting software.

Tools and Technologies

• LCPtracker
• Spectrum
• PTE
• Microsoft Excel

Compensation and Benefits

Salary: USD 70,000 - 80,000 per year.
Location: Waldwick, NJ (onsite).

• Health Insurance
• Vacation Time & Paid Holidays
• 401K