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Human Resources Administrative Assistant

Community Options, Inc. Princeton, NJ

Princeton, NJ

Today

$16+/hr Full time Administrative Assistant Background Checks

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Job Description

About the Organization

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 11 states.

Role Overview

Community Options, Inc. is hiring a Full-Time Human Resources Assistant to support the Princeton, New Jersey location. This position provides administrative support to the national leadership team with a dedicated focus on human resources activities.

The Human Resources Assistant role requires strong customer service skills and a general knowledge of human resources practices.

Starting Pay Rate: $16.00 per hour

Key Responsibilities

Complete employment verifications, process traffic violations, and respond to requests for information
Electronically scan and file incoming personnel documents, including employment changes, training, disciplinary actions, performance documentation, and terminations
Perform audits and conduct background checks, drug screening, and motor vehicle reports
Assist in maintaining electronic employee personnel files and ensure records are maintained in accordance with federal and state regulations
Follow up with appropriate individuals to obtain missing information and documentation, and report any inconsistencies
Order office supplies monthly and keep materials stocked for office equipment
Open, sort, and distribute mail
Serve as the first point of contact for on-site visitors
Screen and transfer calls to the appropriate party
Maintain a neat and orderly office, reception, and kitchen area
Complete additional projects that support the team
May coordinate business travel and perform administrative functions in support of the national office team
Process employee garnishments and levies as received
Manage the front desk for tenants in the building
Other duties as assigned by the supervisor

The employee must cooperate with license and department staff during any inspection, inquiry, or investigation. Employment is contingent on successful completion of criminal background, central registry, child abuse registry, and drug testing.

Minimum Qualifications

High school diploma or GED required; bachelor’s degree preferred
Minimum one-year office experience required; prior Human Resources experience preferred
Customer-focused with a professional demeanor
Proficiency with Microsoft Office required; experience with HRIS systems preferred
Excellent verbal communication skills
Organized with strong attention to detail
Ability to maintain confidentiality regarding employment matters
Valid driver’s license

Why Work Here

Competitive insurance options (Medical, Dental, Vision)
Paid holidays, including a Birthday Holiday
Generous paid time off (PTO)
Employee

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