Human Resources Administrative Assistant
Job Description
About the Organization
Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 11 states.
Role Overview
Community Options, Inc. is hiring a Full-Time Human Resources Assistant to support the Princeton, New Jersey location. This position provides administrative support to the national leadership team with a dedicated focus on human resources activities.
The Human Resources Assistant role requires strong customer service skills and a general knowledge of human resources practices.
Starting Pay Rate: $16.00 per hour
Key Responsibilities
- Complete employment verifications, process traffic violations, and respond to requests for information
- Electronically scan and file incoming personnel documents, including employment changes, training, disciplinary actions, performance documentation, and terminations
- Perform audits and conduct background checks, drug screening, and motor vehicle reports
- Assist in maintaining electronic employee personnel files and ensure records are maintained in accordance with federal and state regulations
- Follow up with appropriate individuals to obtain missing information and documentation, and report any inconsistencies
- Order office supplies monthly and keep materials stocked for office equipment
- Open, sort, and distribute mail
- Serve as the first point of contact for on-site visitors
- Screen and transfer calls to the appropriate party
- Maintain a neat and orderly office, reception, and kitchen area
- Complete additional projects that support the team
- May coordinate business travel and perform administrative functions in support of the national office team
- Process employee garnishments and levies as received
- Manage the front desk for tenants in the building
- Other duties as assigned by the supervisor
The employee must cooperate with license and department staff during any inspection, inquiry, or investigation. Employment is contingent on successful completion of criminal background, central registry, child abuse registry, and drug testing.
Minimum Qualifications
- High school diploma or GED required; bachelor’s degree preferred
- Minimum one-year office experience required; prior Human Resources experience preferred
- Customer-focused with a professional demeanor
- Proficiency with Microsoft Office required; experience with HRIS systems preferred
- Excellent verbal communication skills
- Organized with strong attention to detail
- Ability to maintain confidentiality regarding employment matters
- Valid driver’s license
Why Work Here
- Competitive insurance options (Medical, Dental, Vision)
- Paid holidays, including a Birthday Holiday
- Generous paid time off (PTO)
- Employee