HR Jobs in Leominster, MA

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5d ago

Distribution Center Human Resources Coordinator

The Paper Store Leominster, MA

Leominster, MA

5d ago

$24 - $25/hr Full time Administrative Support Coordinator Employee Relations

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Job Description

The Distribution Center Human Resources Coordinator is a full-time, entry-level position at The Paper Store, based onsite in Leominster, MA. The role focuses on executing people-related processes, ensuring documentation accuracy, managing scheduling, and following through on tasks, with broad exposure to People & Culture and a path toward future P&C opportunities.

Location and Compensation

Location: Leominster, MA (onsite)

Salary: USD 24 - 25 per hour

Responsibilities

Serve as the initial point of contact for employees who raise concerns with HR.
Collect intake information in a neutral, professional manner to understand the nature of the issue.
Route concerns to the People Operations Manager and appropriate leaders guided by risk considerations.
Provide administrative and logistical support for employee relations matters, including document organization, scheduling, and follow-up coordination.
Act as a neutral witness or note-taker during meetings or interviews when appropriate.
Manage administrative follow-through for workplace incidents after managers complete incident reports.
Communicate upcoming safety training and certification requirements and monitor completion.
Coordinate with internal or external trainers to schedule required safety training courses.
Maintain accurate records for safety certifications, including forklift and hoisting certifications.
Schedule safety meetings, prepare agendas, capture minutes, and distribute recaps.
Support culture and engagement initiatives that cultivate an inclusive, productive, and respectful Distribution Center environment.
Coordinate and support building-wide recognition, including tenure milestones, promotions, and career progression moments.
Organize logistics for regularly scheduled culture and engagement activities aligned to operational priorities.
Plan and coordinate team events that reinforce connection, inclusion, and appreciation without disrupting operations.
Communicate engagement initiatives across the building to ensure timely and visible recognition.
Ensure engagement efforts reach all shifts and departments equitably.
Maintain employee files (digital and physical) in line with company standards and record-keeping requirements.
Prepare routine employment documentation as directed by HR leadership.
Maintain trackers, logs, and reports related to hiring, onboarding, safety training, employee relations intake, and engagement activities.
Provide structured administrative support aligned to people processes and seasonal Distribution Center needs.
Coordinate interview logistics for Distribution Center roles, including candidate scheduling and materials for People Leaders.
Maintain accurate hiring trackers reflecting candidate flow, interview status, offers extended or accepted or declined, and start dates.
Coordinate pre-employment steps following hiring decisions, including background checks, offer documentation, and onboarding readiness.
Ensure timely communication and follow-through after interviews based on direction from the hiring manager.
Manage onboarding logistics end to end, ensuring required paperwork, documentation, and system access are completed accurately and on time.
Schedule and conduct new-hire orientation sessions using established company materials and processes.
Coordinate onboarding schedules with People Leaders, trainers, and operational teams.
Maintain onboarding checklists, records, and completion tracking.

Requirements

Be a TPS brand ambassador.
0–2 years of experience in HR, administrative, or operations support roles.
Highly organized, detail-oriented, and capable of managing multiple administrative processes simultaneously.
Approachable and professional, able to handle sensitive information with discretion.
Comfortable working in a fast-paced distribution center environment.
Interested in building a career in Human Resources or People Operations.
Bilingual candidates (Spanish/English) are strongly encouraged to apply.
Strong organizational, communication, and time-management skills.
Proficiency in Microsoft Office; willingness to learn HR systems.
Must be able to work on-site at the Distribution Center.
Physical requirements include lifting up to 50 lbs, pushing/pulling up to 100 lbs, climbing ladders, and standing/walking up to 6 consecutive hours.
Flexibility to work varied shifts, weekends, and extended hours during seasonal peaks.

Technologies

Microsoft Office

Benefits

Competitive wage
Associate discount
Flexible schedules
Full-time benefits including 401(k) match, vacation and sick time accrual, and health benefits

What Success Looks Like

Core people processes operate smoothly through solid execution, accurate documentation, reliable scheduling, and consistent follow-through.
The administrative burden on leadership is reduced, enabling People Leaders to focus on decisions and outcomes.
Employee concern intake, safety administration, culture support, hiring coordination, and onboarding logistics run with consistency, compliance, and steady operational rhythm.
The HR Coordinator maintains a professional, approachable presence across the building while fostering an inclusive, productive, and respectful Distribution Center environment.

Working Conditions

Work takes place in a warehouse setting with variable temperatures, exposure to noise, moving equipment, and physical labor.

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