The Human Resources Specialist role within Stafford County Government involves professional and technical HR work across core human resources functions, with specialized support in public human resources administration. The position assists employees and managers with HR systems, benefits administration, recruitment-related tasks, and HRIS/payroll transactions, including data maintenance and reporting.
Key Responsibilities
- Assist with updates and maintenance for Human Resources department systems.
- Support the implementation and administration of employee benefit plans.
- Process HRIS/Payroll transactions in Human Resources and Payroll systems, ensuring timely entry and availability of information.
- Set up employees in the enrollment portal and monitor enrollment status.
- Provide general information to employees on available benefits options and retirement benefits under the Virginia Retirement System (VRS).
- Support employee orientation preparation and execution.
- Process HR-related data for new hires, terminations, transfers, promotions, pay increases, and other requests to update or correct system records.
- Coordinate with payroll to review personnel actions, reconcile discrepancies, and support audits.
- Verify data accuracy and integrity by running queries, reviewing information, and resolving discrepancies.
- Deliver routine reports and respond to basic or intermediate ad hoc data requests.
- Update and maintain manual job aids for staff and other users.
- Prepare offer letters for internal changes, including promotions and reclassifications.
- Provide support for Classification and Compensation tasks, such as completing surveys and updating job descriptions.
- Provide back-up support for functional areas such as recruitment, benefits administration, or general office support.
- May provide data, conduct research, and make recommendations related to Human Resources Policies.
- Perform other duties as assigned.
Required Qualifications
- Strong attention to detail.
- Ability to multitask and prioritize while meeting deadlines.
- Strong organizational skills.
- Strong communication and customer service skills.
- Intermediate knowledge of the principles and practices of public human resources administration.
- General knowledge of governmental organization and administration.
- Skilled in using a personal computer and MS Office software programs.
- Skilled in updating and maintaining databases and software systems.
- Ability to collaborate with team members and internal partners to resolve issues, exchange information, and support HR processes.
- Ability to present ideas effectively, both orally and in writing.
- Ability to establish and maintain effective working relationships with County officials, supervisors, employees, and the public.
- Ability to research, provide clear and concise recommendations, and prepare related reports.
- Ability to perform and organize work independently, exercising judgment and initiative with occasional support from others.
Technologies
- HRIS
- Payroll systems
- Enrollment portal
- MS Office
- Databases
- Queries
Career Ladder and Hiring Range
This position is part of a career ladder for Human Resources Specialist with three levels. The hiring range for the position is $25.26/hour to $37.17/hour based on education and related experience.
- Human Resources Specialist I: High School Diploma or equivalent and 2 years of administrative, customer service, or office support experience, preferably involving human resource support functions.
- Human Resources Specialist II: High School Diploma or equivalent and 4 years of experience in Human Resources; or an associate’s degree and 2 years of Human Resources experience; or a bachelor’s degree.
- Human Resources Specialist III: High School Diploma or equivalent and 6 years of Human Resources experience with at least one college level course in Human Resources; or an associate’s degree and 4 years of Human Resources experience; or a bachelor’s degree and 2 years of Human Resources experience.
Certification as a PHR, SHRM-CP, IPMA Certified Professional, or other reputable certification in human resource management is advantageous and will be considered as part of overall education and experience.
Location and Work Setting
Stafford County, VA (Onsite).
Work Requirements and Compliance
- All employees must have direct deposit of their bi-weekly paychecks into one or more financial institution(s) of their choice, with information provided at time of hire.
- Proper identification must be shown at time of hire to complete required paperwork for compliance with the Immigration Control and Reform Act of 1986.
Work Environment and Physical Requirements
Sedentary work requiring exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly. Work includes reaching, standing, sitting, walking, grasping, and repetitive hand motions. Vocal communication is required for expressing or exchanging ideas by spoken word. Hearing is required to perceive information at normal spoken word levels. Visual acuity is required for preparing and analyzing written or computer data.