HR Jobs in West Hempstead, NY

1 job found

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30d ago

Human Resource Specialist

Aluma Home Care West Hempstead, NY

West Hempstead, NY

30d ago Closed

$31 - $31/hr Full time Application Tracking System Candidate Pipeline Candidate Screening

This position is no longer accepting applications (closed Sep 12, 2026).

Job Description

Join Aluma Home Care as an onsite Human Resource Specialist supporting recruiting, onboarding, and audit-ready personnel compliance for non-medical home care staffing.

Responsibilities

Recruit qualified non-medical home care aides and administrative personnel via job boards, recruiting platforms, referrals, career fairs, and community partnerships
Review applications and resumes to identify qualified candidates
Conduct phone screenings and schedule in-person or virtual interviews for caregiver and administrative roles
Coordinate hiring decisions with department managers
Extend employment offers and prepare offer letters
Complete onboarding for newly hired caregivers and administrative staff
Collect and verify required pre-employment documentation before employment begins
Coordinate and verify background checks, BCI/FBI screenings, employment eligibility verification (I-9), and other required hiring documentation
Ensure compliance with PASSPORT, MyCare Ohio, Medicaid Managed Care organization requirements, Ohio Department of Aging, Ohio Department of Medicaid, and agency hiring requirements
Maintain complete, accurate, and audit-ready employee personnel files
Coordinate new hire orientation for caregivers and administrative staff
Conduct or facilitate pre-employment training and orientation for non-medical home care aides
Ensure employees complete required competency testing and orientation prior to client assignment
Maintain training records and monitor completion of required annual in-service education
Track employee certifications, annual training deadlines, background check renewals, and required employment documentation
Notify employees and supervisors of upcoming training and credential expiration dates
Coordinate annual in-service education and mandatory continuing education requirements
Maintain employee compliance dashboards and reports
Enter and maintain employee information in the electronic medical record, payroll system, and other agency software
Collaborate with Scheduling and Operations to ensure only compliant caregivers are assigned to client cases
Assist employees with onboarding questions, employment documentation, benefits enrollment, and agency policies
Maintain strict confidentiality of employee records in accordance with HIPAA and employment regulations
Participate in internal audits and regulatory reviews involving personnel records
Assist with employee recognition, retention initiatives, and engagement activities
Support performance evaluation processes and employee corrective action documentation as directed
Maintain knowledge of federal, state, and agency employment regulations
Perform other human resources and administrative duties as assigned
Maintain fully compliant personnel files for all employees; complete caregiver onboarding in a timely manner to meet staffing needs
Ensure all new hires complete orientation and pre-employment requirements prior to providing services
Ensure no employee provides services with expired or incomplete employment requirements
Support successful compliance with Ohio Department of Aging, Ohio Department of Medicaid, PASSPORT, MyCare Ohio, Medicaid Managed Care Organization, and agency audits
Maintain positive candidate and employee experiences throughout hiring and onboarding
Collaborate with Operations, Scheduling, Clinical, and Leadership teams to support agency growth and compliance

Requirements

High school diploma or GED required
Associate's or Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or related field preferred
Minimum 2 years of human resources, recruiting, or healthcare administrative experience
Experience recruiting caregivers, home care staff, or healthcare employees preferred
Knowledge of Ohio non-medical home care employment requirements preferred
Understanding of PASSPORT, MyCare Ohio, Medicaid Managed Care, and Ohio Department of Aging personnel compliance requirements
Strong interviewing and candidate evaluation skills
Excellent organizational and time management abilities
Strong verbal and written communication skills
Ability to maintain strict confidentiality
Exceptional attention to detail and documentation accuracy
Ability to manage multiple deadlines simultaneously
Strong customer service and interpersonal skills
Proficiency in Microsoft Office, including Outlook, Excel, and Word
Experience with applicant tracking systems, electronic medical records, and HR software, preferably KanTime and Viventium

Location and Pay

Location: West Hempstead, NY (onsite)
Compensation: USD 31 - 31 per hourly

Tech Stack

Microsoft Office (Outlook, Excel, Word)
Applicant tracking systems
Electronic medical records
HR software
KanTime
Viventium

Position Summary

Recruit, interview, hire, onboard, and maintain personnel records for non-medical home care aides and administrative staff
Support audit-ready compliance with Ohio Department of Aging (ODA), Ohio Department of Medicaid (ODM), PASSPORT, MyCare Ohio, Medicaid Managed Care Organizations, and agency employment requirements
Oversee onboarding, pre-employment requirements, orientation, annual in-service training, credential tracking, and personnel file compliance
Support the agency mission of delivering quality home care services

Performance Expectations

Maintain fully compliant personnel files for all employees
Complete caregiver onboarding in a timely manner to support staffing needs
Ensure new hires complete orientation and pre-employment requirements prior to providing services
Maintain accurate tracking of annual in-service education, required training, and employee credentials
Ensure no employee provides services with expired or incomplete employment requirements
Support successful compliance with Ohio Department of Aging, Ohio Department of Medicaid, PASSPORT, MyCare Ohio, Medicaid Managed Care Organization, and agency audits
Maintain positive candidate and employee experiences throughout hiring and onboarding
Collaborate effectively with Operations, Scheduling, Clinical, and Leadership teams to support agency growth and compliance

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