Human Resource Specialist

Join Aluma Home Care as an onsite Human Resource Specialist supporting recruiting, onboarding, and audit-ready personnel compliance for non-medical home care staffing.

Responsibilities

• Recruit qualified non-medical home care aides and administrative personnel via job boards, recruiting platforms, referrals, career fairs, and community partnerships
• Review applications and resumes to identify qualified candidates
• Conduct phone screenings and schedule in-person or virtual interviews for caregiver and administrative roles
• Coordinate hiring decisions with department managers
• Extend employment offers and prepare offer letters
• Complete onboarding for newly hired caregivers and administrative staff
• Collect and verify required pre-employment documentation before employment begins
• Coordinate and verify background checks, BCI/FBI screenings, employment eligibility verification (I-9), and other required hiring documentation
• Ensure compliance with PASSPORT, MyCare Ohio, Medicaid Managed Care organization requirements, Ohio Department of Aging, Ohio Department of Medicaid, and agency hiring requirements
• Maintain complete, accurate, and audit-ready employee personnel files
• Coordinate new hire orientation for caregivers and administrative staff
• Conduct or facilitate pre-employment training and orientation for non-medical home care aides
• Ensure employees complete required competency testing and orientation prior to client assignment
• Maintain training records and monitor completion of required annual in-service education
• Track employee certifications, annual training deadlines, background check renewals, and required employment documentation
• Notify employees and supervisors of upcoming training and credential expiration dates
• Coordinate annual in-service education and mandatory continuing education requirements
• Maintain employee compliance dashboards and reports
• Enter and maintain employee information in the electronic medical record, payroll system, and other agency software
• Collaborate with Scheduling and Operations to ensure only compliant caregivers are assigned to client cases
• Assist employees with onboarding questions, employment documentation, benefits enrollment, and agency policies
• Maintain strict confidentiality of employee records in accordance with HIPAA and employment regulations
• Participate in internal audits and regulatory reviews involving personnel records
• Assist with employee recognition, retention initiatives, and engagement activities
• Support performance evaluation processes and employee corrective action documentation as directed
• Maintain knowledge of federal, state, and agency employment regulations
• Perform other human resources and administrative duties as assigned
• Maintain fully compliant personnel files for all employees; complete caregiver onboarding in a timely manner to meet staffing needs
• Ensure all new hires complete orientation and pre-employment requirements prior to providing services
• Ensure no employee provides services with expired or incomplete employment requirements
• Support successful compliance with Ohio Department of Aging, Ohio Department of Medicaid, PASSPORT, MyCare Ohio, Medicaid Managed Care Organization, and agency audits
• Maintain positive candidate and employee experiences throughout hiring and onboarding
• Collaborate with Operations, Scheduling, Clinical, and Leadership teams to support agency growth and compliance

Requirements

• High school diploma or GED required
• Associate's or Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or related field preferred
• Minimum 2 years of human resources, recruiting, or healthcare administrative experience
• Experience recruiting caregivers, home care staff, or healthcare employees preferred
• Knowledge of Ohio non-medical home care employment requirements preferred
• Understanding of PASSPORT, MyCare Ohio, Medicaid Managed Care, and Ohio Department of Aging personnel compliance requirements
• Strong interviewing and candidate evaluation skills
• Excellent organizational and time management abilities
• Strong verbal and written communication skills
• Ability to maintain strict confidentiality
• Exceptional attention to detail and documentation accuracy
• Ability to manage multiple deadlines simultaneously
• Strong customer service and interpersonal skills
• Proficiency in Microsoft Office, including Outlook, Excel, and Word
• Experience with applicant tracking systems, electronic medical records, and HR software, preferably KanTime and Viventium

Location and Pay

• Location: West Hempstead, NY (onsite)
• Compensation: USD 31 - 31 per hourly

Tech Stack

• Microsoft Office (Outlook, Excel, Word)
• Applicant tracking systems
• Electronic medical records
• HR software
• KanTime
• Viventium

Position Summary

• Recruit, interview, hire, onboard, and maintain personnel records for non-medical home care aides and administrative staff
• Support audit-ready compliance with Ohio Department of Aging (ODA), Ohio Department of Medicaid (ODM), PASSPORT, MyCare Ohio, Medicaid Managed Care Organizations, and agency employment requirements
• Oversee onboarding, pre-employment requirements, orientation, annual in-service training, credential tracking, and personnel file compliance
• Support the agency mission of delivering quality home care services

Performance Expectations

• Maintain fully compliant personnel files for all employees
• Complete caregiver onboarding in a timely manner to support staffing needs
• Ensure new hires complete orientation and pre-employment requirements prior to providing services
• Maintain accurate tracking of annual in-service education, required training, and employee credentials
• Ensure no employee provides services with expired or incomplete employment requirements
• Support successful compliance with Ohio Department of Aging, Ohio Department of Medicaid, PASSPORT, MyCare Ohio, Medicaid Managed Care Organization, and agency audits
• Maintain positive candidate and employee experiences throughout hiring and onboarding
• Collaborate effectively with Operations, Scheduling, Clinical, and Leadership teams to support agency growth and compliance