HR Jobs in Charlottesville, VA

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1mo ago

Human Resources Specialist

City of Charlottesville, VA Charlottesville, VA

Charlottesville, VA

1mo ago Closed

$54k - $65k/yr Full time Administrative Support Employee Records Hr Generalist

This position is no longer accepting applications (closed Jul 10, 2026).

Job Description

The City of Charlottesville seeks a proactive Human Resources Specialist to deliver administrative and technical HR support, serve as the frontline contact for the HR department, and manage personnel transactions, onboarding, and verifications of employment in a full-time role with robust benefits.

Responsibilities

Serve as the department's primary contact and main phone line for inquiries.
Greet and direct visitors in person, by phone, or via email.
Assist employees and the public with general questions and route to appropriate personnel.
Provide administrative and technical support for day-to-day HR operations.
Process personnel transactions including employee status changes, new hires, terminations, address changes, and pay changes; manage the City's E-Verify account.
Guide new hires and hiring managers through pre-employment steps such as I-9 forms, pre-employment drug screens, background checks, orientation scheduling, ID badge issuance, and onboarding assistance.
Offer general technical assistance to applicants and assist with recruitment efforts as needed.
Oversee the City Gym Reimbursement Program, including coordination, tracking, and reimbursements.
Process PSLF and Verifications of Employment requests.
Act as a decentralized buyer, handling purchase requisitions and payment vouchers for the department.
Process and reconcile department credit card statements for payment.
Assist with delivery and coordination of workforce activities, including employee surveys.
Assist with open enrollment and health-related events such as health fairs and assessments.
Assist with retirement ceremonies and employee celebrations.
Assist with employee trainings, including materials, setup, and attendance records.
Maintain and update HR information on external and internal websites when appropriate.
Interpret personnel policies and procedures and provide guidance to employees.
Recommend and implement systems to support existing processes, emphasizing process improvement and enhanced service delivery.
Participate in systems testing as needed and generate/distribute automated and standard reports.
Update employee files to document personnel actions for payroll and other uses; file, scan, and maintain personnel records.
Order, inventory, receive, and stock routine supplies and office equipment; receive and distribute mail and packages; assist with bulk mailings as needed.
Ensure proper use and maintenance of City equipment and resources, including work time.
Maintain regular and reliable attendance and provide coverage for other HR functions as needed.
Engage in special projects, research, and analyses as assigned; may handle FOIA requests as needed.
Perform additional duties to support operational requirements as they arise.

Requirements

Bachelor degree in human resources management, business or public administration or related field.
Alternatively, an Associate degree in HR, business, public administration or related field plus at least 1 year of HR or related experience.
Or a High School diploma or GED with at least 3 years of experience in human resources or a related field.
An equivalent combination of education and experience may be considered.
Must successfully pass a pre-employment background check and pre-employment drug screen.
Knowledge of best industry practices, HR policies and procedures including ordinances and state/federal laws.
Knowledge of proper documentation, reporting, record keeping, and compliance with federal, state, and local laws, regulations, policies, and procedures.
Knowledge of modern office procedures, methods, and equipment including computers and computer applications.
General knowledge of the organization and administration of municipal government.
Reading: Intermediate; ability to read and comprehend materials such as benefit plans, policy documents, and multi-step instructions.
Writing: Intermediate; ability to produce reports and communications with proper format, punctuation, and grammar.
Math: Basic; ability to perform addition, subtraction, multiplication, and division.
Communication Skills: Intermediate; ability to establish working relationships, explain policies, and manage interactions with tact in potentially stressful situations.
Independence and Decision-Making: General direction; follows standard procedures with some discretion among a few identifiable options; performance is typically reviewed.
Technical Skills: Basic; capable of researching, organizing, analyzing data, and preparing reports using multiple systems and tools.
Fiscal Responsibilities: Ability to prepare and process payments and purchasing documents; may monitor budget allocations.
Supervisory Responsibilities: No direct supervision of others.
Organizational and time management skills with the ability to balance multiple tasks under time constraints.
Excellent customer service and teamwork capabilities.
Adaptability to frequent task changes, interruptions, and service requests.
Ability to handle sensitive and confidential information appropriately.
May require additional hours outside of a typical schedule.
May involve dealing with upset individuals in the course of duties.

Benefits

13 paid holidays plus one floating holiday
Vacation and sick leave
Health insurance with employer contribution
Employer-paid life insurance
Gym membership reimbursement
Tuition assistance
Professional development opportunities
Defined Benefit Pension Plan
Defined Contribution 401a Plan
Voluntary 457 Deferred Compensation Plan
Eligibility to purchase prior service credit under the Defined Benefit Plan
Portability Agreement available for eligible employees

Physical Conditions and Work Environment

Physical Demands

Sedentary work involving up to 10 pounds of force occasionally; negligible force frequently or constantly to move objects.
Constant operation of a computer and other office productivity equipment, such as a calculator, copier, and printer.
Regularly position self to access file cabinets and move about the office as needed.
Must communicate information clearly and exchange accurate information in various situations.
Ability to observe details at close range.
Typically requires use of standard office equipment and related software and hardware as appropriate.

Work Environment

Office setting with potential for extended screen time, monitor glare, and dust exposure.
Moderate noise level typical of an administrative office environment.

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