Human Resources and Finance Assistant

Flexible hybrid work with remote options up to two days per week and a benefits package designed to support your health, finances, and long-term goals. In this full-time, non-exempt role (3-year term limit), you will help keep essential HR operations and recurring finance support running smoothly for the Southern Environmental Law Center (SELC) in Charlottesville, VA. Compensation falls in the $28.13/hour to $31.11/hour range based on experience, and SELC is a PSLF-eligible employer.

You will work in a position with access to confidential Human Resources and Finance information, reporting to the Director of Human Resources with a dotted line to the Director of Finance. The role requires successful completion of a criminal background check, and all employees are required to reside in the region.

What you’ll do

• Administer SELC’s workers’ compensation policy, including tracking required provider panel postings.
• Support employee benefits administration, including open enrollment and coordination for the anniversary appreciation program.
• Assist with payroll-related processes, including transportation incentives, reimbursements, and tracking payroll adjustments.
• Coordinate onboarding and offboarding, handling pre-hire paperwork and partnering with the IT department.
• Compile and distribute employee communications and staff updates.
• Maintain employee records and process personnel changes in the HRIS.
• Respond to employment verification requests and support HR document management.
• Track compliance training, labor law postings, and HR compliance deadlines.
• Coordinate HR training initiatives, including interview scheduling, candidate travel, and other departmental projects.
• Work with the AP Coordinator to process HR-related invoices.
• Create and maintain project codes, ensuring records are accurate across accounting systems, time-tracking systems, and related tracking files.
• Schedule internal and external meetings and take minutes, as necessary.
• Organize and maintain Finance documents in SharePoint.
• Provide light administrative support to the Director of Human Resources and the Director of Finance, including support for year-end processes, surveys, Board subcommittee support, and other administrative tasks.

What you bring

• Minimum 1 year of work experience in a professional office setting.
• Bachelor’s degree or an equivalent combination of education and experience.
• High proficiency with Microsoft Office, including advanced word processing in Word and formatting and formulas in Excel.
• Proficiency in Adobe Acrobat, including editing, combining, compressing, and organizing PDF documents.
• Strong organizational skills and attention to detail, with a commitment to complete and careful work.
• Ability to adapt quickly, proactively learn new tasks, and operate effectively across different environments.
• Strong reliability, punctuality, and time management, including prioritizing under tight deadlines.
• Ability to uphold strict privacy standards and protect sensitive information.
• Strong independence and follow-through, including initiative across teams and varying levels of direction.
• Clear verbal and written communication, including active listening and respectful collaboration.
• A cheerful outlook and enthusiasm for work spanning Human Resources and Finance.

Benefits and support

• 401(k) and 401(k) matching
• 403(b)
• Dental, vision, health insurance, and a Health Savings Account
• Life insurance
• Flexible schedule
• Flexible spending account
• Paid time off, paid jury duty, and parental leave
• Employee assistance program and an employee discount
• Professional development assistance and tuition reimbursement
• Retirement plan

Hybrid work: remote work up to two days per week. Location: Charlottesville, VA (hybrid). Term: full-time, non-exempt, 3-year term limit. Residency: employees must reside in the region.

Desired qualification: interest in helping SELC create and foster an equitable and inclusive workplace that welcomes people from across the rich racial and cultural diversity of the region.

Additional notes: SELC provides relocation reimbursement up to a specific dollar amount for those relocating at least 50 miles from their current primary residence.

Technologies: Microsoft Office (Word, Excel), Adobe Acrobat, HRIS, SharePoint.