Coos Bay, OR

HR Jobs in Coos Bay, OR

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Human Resources Coordinator

CONFEDERATED TRIBES OF CLUSI Coos Bay, OR

Coos Bay, OR

Today

Full time Administrative Support Coordinator Employee Records

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Job Description

This Human Resources Coordinator role provides day-to-day HR support across the employee lifecycle for CTCLUSI.

Responsibilities

Interact professionally with all employees and support employment needs across CTCLUSI.
Build and maintain positive working relationships with the CTCLUSI leadership team.
Communicate with leaders to support a positive workplace culture through adherence to policies and procedures.
Handle employee matters with strict confidentiality, including documents and conversations.
Contribute ideas to improve and streamline HR policies and processes.
Maintain HR records in the HRIS and provide updates tied to compliance notices.
Create, update, and maintain HR forms and notices; distribute new forms and archive old forms promptly.
Ensure compliance and completion of current and terminated personnel files per document retention procedures.
Coordinate the On-Call Special Events program, including request fulfillment, timely placement, and accurate payroll accounting.
Schedule and facilitate pre-employment and onboarding for On-Call program employees and additional departments as needed.
Assist with scheduling interviews.
Conduct pre-employment reference checks as requested.
Support the employee evaluation process by guiding leaders to support timely delivery, constructive feedback, and adherence to wage increase procedures.
Process employee changes, including new hires, job changes, payroll coding updates, and rate increases.
May assist with annual open enrollment coordination.
Support employee recognition program design, development, implementation, and related employee relations activities.
May compile data and prepare ad hoc reports.
Monitor and track the employee background process to ensure timely updates and prompt action while keeping employees current per policy.
May assist with witnessing and note taking during confidential investigation interviews.
Partner with Finance and Procurement to track and monitor purchase orders (POs) for timely processing, accuracy, and compliance with CTCLUSI purchasing policies.
Perform other duties as directed by management.

Requirements

Age requirement: must be 25 years of age or older per vehicle use policy.
Valid driver’s license required; must be able to be insured to drive Tribal Government vehicles.
Minimum experience: three (3) years in a confidential administration role, or an equivalent combination of education and experience.
General understanding of computer programs, with high proficiency in Windows applications.
Demonstrated ability to work in a fast-paced, diverse environment with strong organization, prioritization, and teamwork.
Clear communication in English, verbally and in writing (or other acceptable means).
Covered role per CTCLUSI Background Investigations Policy; state criminal background check and fingerprint-based background check required as a condition of employment.
Subject to pre-employment and other authorized drug and alcohol testing per company policy.
Must have employment eligibility in the U.S.
Indian preference will be observed in the hiring process.

Technologies

Human Resources Information System (HRIS)
Windows

Physical & Mental Demands

Ability to work in a high-stress atmosphere.
Ability to work in a fast-paced environment where teamwork is essential.
Vision abilities required: close vision and ability to adjust focus.
May be required to push, pull, lift, and/or carry up to 40 pounds.

Level of Authority & Restrictions

Not a supervisory position.

Working Conditions & Environment

Must be able to work weekends, holidays, and special events as needed.
Willingness to travel out of town as needed.
Moderate noise level with frequent interruptions and distractions.

Location

1245 Fulton Ave.
Coos Bay, Oregon 97420
Onsite

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3mo ago

Human Resources Recruitment and Onboarding Specialist

Southwestern Oregon Community College Coos Bay, OR

Coos Bay, OR

3mo ago Closed

$50k - $54k/yr Full time Applicant Tracking System Diversity & Inclusion HR Compliance

This position is no longer accepting applications (closed Jul 27, 2026).

Job Description

Under the direction of the HR Director, the Recruitment and Onboarding Specialist oversees the full hiring process by managing the online applicant tracking system and collaborating with department supervisors and search committees to conduct recruitment that is effective, fair, and aligned with the college’s goals. The role also coordinates the employee onboarding process, ensuring the online system supports a smooth orientation for new hires. As a member of the HR team, this position delivers proactive service to internal and external stakeholders. The role requires strong verbal communication skills to convey technical, complex, and sensitive information to campus staff and external partners. Work is performed independently within strict timelines and may adapt to supervisor guidance.

This position is currently open until 11:59 pm on July 5, 2026.

Recruitment and Onboarding (50 percent of time)

Lead recruitment for all College positions, guiding the entire hiring process; review and suggest revisions to recruitment strategies, materials, and screening guidelines; in collaboration with management, develop questions, pre-interview exercises, rating criteria, and scoring guidelines; coordinate panel interviews and written assessments; ensure the process complies with EEO/AAO requirements.
Prepare HR materials for Board of Education meetings.
Coordinate and conduct search committee orientations and recruitment tasks with strict adherence to state and federal laws and the College's commitment to workforce diversity.
Manage the online applicant tracking system, including creating and maintaining job descriptions, controlling user access, serving as organization administrator, configuring agency preferences, managing Employment Opportunities pages, building supplemental question banks, establishing scoring factors for minimum qualifications, creating evaluation steps and matrices, monitoring submissions, and handling adjunct and temporary applications.
Assist the Financial Aid department with the online recruitment system for aid-based student employment.
Coordinate with the HR Analyst the employee onboarding system, including creating portals and checklists, managing user permissions, serving as organization administrator, monitoring onboarding health, and updating forms, portals, and checklists as needed.
Onboard all employees by completing initial hiring tasks, preparing employment letters and forms, ensuring data accuracy in the system (including salaries), and onboarding new hires in the integrated college-wide information system (Jenzabar and Neo Ed).
Proactively source and engage qualified candidates through various channels such as professional networks, social media, talent communities, industry events, and employee referrals. Build and maintain a pipeline of high-potential talent aligned with current and future workforce needs, using market insights and recruitment data to anticipate hiring trends.
Represent the College at job fairs, career events, and campus recruitment activities to attract and engage prospective candidates. Communicate the College’s culture, values, and opportunities while building relationships with attendees and partners. Track candidate leads, follow up, maintain records of interactions, and collaborate with hiring managers to convert event engagements into a strong candidate pipeline. Partner with Marketing as needed.

NEOGOV Administration and Training (30 percent of time)

Set up new users with IDs and access credentials, initiate password resets upon request, and adjust system permissions as appropriate.
Create new forms or system fields to modify existing forms as needed.
Stay informed about software updates and communicate changes; provide campus-wide training as necessary.
Offer technical support to employees experiencing issues with the software; guide users on system functions in person, by phone, or by email.
Provide ongoing training for faculty and staff on using the online recruitment platform.
Evaluate NEOGOV configurations and functionalities for college use and propose implementations to the HR Director when appropriate.

General Human Resources Functions (20 percent of time)

Serve as a resource and technical advisor to college personnel regarding policy interpretation, state and federal regulations, and bargaining agreements.
Maintain all official employee personnel and recruitment records in compliance with applicable laws and agreements while protecting confidentiality.
Monitor and evaluate existing personnel procedures and policies related to recruitment; recommend changes as needed and assist the HR Director in ensuring regulatory compliance. Maintain up-to-date knowledge of personnel and employment laws and practices.
Coordinate staff development programs with the HR Director as needed, including trainings for supervisory staff; propose agenda items, prepare materials, notify staff, present items, and respond to questions.
Collaborate as a team member of the Human Resources Department; assist with personnel issues and ensure proper documentation is completed. Provide backup to the HR Analyst as directed.
Maintain strong customer service relationships with students, college employees, community members, and other district stakeholders; ensure courteous, respectful service and address requests and concerns promptly; foster a welcoming and supportive work environment.
Maintain confidentiality of department information.

Supplemental Information

Job Title: HR Recruitment and Onboarding Specialist
Location: Coos, Curry, and Western Douglas Counties
FTE: 1.0 FTE
Organization: Southwestern Oregon Community College
Pay Level: 25 (Steps 1-5 for initial placement)
Exemption Status: Exempt
Physical Requirements: Attached
Reports To: Director of Human Resources
Classification: MASSC
Revision Date: May 2026

Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For assistance with this, please email hr@socc.edu. For technical assistance with your account, please contact the same address.

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HR Jobs in Coos Bay, OR

Human Resources Coordinator

Human Resources Recruitment and Onboarding Specialist

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