HR Jobs in Roseville, CA

1 job found

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1mo ago

Human Resources Payroll Coordinator

Celebrations! Party Rentals and Tents Roseville, CA

Roseville, CA

1mo ago Closed

$28 - $32/hr Full time Administrative Assistant Administrative Support Benefits Administration

This position is no longer accepting applications (closed Jun 25, 2026).

Job Description

Celebrations! Party Rentals and Tents seeks an on-site Human Resources Payroll Coordinator to support daily HR administration, payroll processing, safety compliance, and employee-related workflows. The role requires at least two years of relevant experience and a high school diploma or equivalent, with bilingual proficiency in English and Spanish.

Responsibilities

Coordinate the lifecycle of onboarding and offboarding, handling new hire paperwork, employment verification, system updates, file setup, final pay, benefits notices, and related documentation.
Maintain accurate and confidential employee, payroll, benefits, and HR records.
Support recruiting activities including interview scheduling, candidate communication, background checks, and pre-employment requirements.
Respond to employee inquiries about policies, procedures, benefits, payroll, timekeeping, and general employment matters.
Process and document changes such as promotions, transfers, wage adjustments, schedule changes, and position updates.
Assist with compliance with employment laws, company policies, and internal procedures.
Support employee relations documentation, including attendance records, corrective actions, investigations, and performance-related documentation.
Coordinate with HR, payroll, safety, benefits, legal, and other consultants or vendors to support compliance and improve internal processes.
Contribute to process improvements across HR, payroll, safety, onboarding, records management, and employee communication.
Maintain confidentiality and professionalism when handling sensitive employee information.
Bilingual Employee Support – English and Spanish to assist in communications.
Coordinate enrollment, changes, and terminations for health, dental, vision, 401(k), and other company-sponsored benefits; assist employees with benefits questions.
Maintain accurate benefits records and coordinate with providers, brokers, payroll, and internal departments; track eligibility dates and ensure timely notices.
Assist with annual open enrollment activities, including employee communications, system updates, and follow-up.
Support the administration of workplace safety programs, training requirements, and related compliance documentation.
Coordinate safety trainings, toolbox talks, employee acknowledgments, and required safety recordkeeping.
Maintain safety training records, inspection forms, incident reports, postings, and safety materials; participate in inspections and investigations as needed.
Report safety concerns to management and help ensure staff understand and follow safety policies.
Support workers’ compensation claim administration, including incident reports, claim forms, medical documentation, modified duty tracking, and related communication.
Review timekeeping records for accuracy and follow up on missing punches, meal period issues, overtime discrepancies, and supervisor approvals.
Process payroll changes including new hires, terminations, wage changes, promotions, job changes, deductions, benefits changes, and other updates.
Maintain accurate records of employee earnings, deductions, hours worked, paid time off, and other payroll-related information.
Generate and distribute pay stubs, direct deposit receipts, manual checks, tax forms, W-2s, 1095-Cs, and other payroll documents as needed.
Respond to employee payroll questions, including pay discrepancies, deductions, tax withholdings, timekeeping, and direct deposit issues.
Disburse payroll checks and direct deposit receipts to employees on payday as needed.
Ensure payroll practices comply with company policy and applicable wage and hour requirements.

Qualifications and Experience

Education: High school diploma or equivalent is required. An associate or bachelor’s degree in Human Resources, Business Administration, Accounting, Payroll, or a related field is preferred.

Minimum of 2 years of experience in human resources.
Payroll processing experience strongly preferred.
Experience with HRIS, payroll, and timekeeping systems preferred.
Experience in a bilingual workplace environment preferred.
Experience supporting safety programs, workers’ compensation, or compliance documentation preferred.

Skills and Competencies

Exceptionally detail-focused with accuracy in payroll, records, and compliance documentation.
Ability to maintain confidentiality and handle sensitive information professionally.
Strong organizational and time management capabilities.
Effective written and verbal communication and strong interpersonal skills.
Ability to explain policies, payroll details, benefits, and procedures clearly and professionally.
Knowledge of HR practices, benefits administration, and employment documentation.
Ability to work independently and collaboratively with management, supervisors, staff, vendors, and consultants.
Proficiency in English and Spanish, including reading, writing, speaking, and basic translation of workplace communications.

Technologies

HRIS

Compensation

Salary: USD 28 - 32 per hour.

Benefits

401(k)
Dental insurance
Health insurance
Vision insurance
Paid time off
Employee discount

Work Environment and Physical Requirements

Work is typically performed in an office or administrative setting with periodic time in production, warehouse, or field areas as needed.
Ability to sit, stand, walk, bend, and move throughout the workplace; operate a computer, phone, printer, scanner, and standard equipment.
Strong attention to detail and the ability to review documents, enter data accurately, and communicate in writing and verbally.
Occasional lifting or moving of office supplies or files up to 25 pounds.
Ability to maintain focus and accuracy while meeting deadlines and handling confidential information.
The company is an equal opportunity employer and promotes an inclusive environment for all applicants and staff.

Language

Required: English and Spanish proficiency for reading, writing, speaking, and basic translation of workplace communications.

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