Human Resources Payroll Coordinator

Celebrations! Party Rentals and Tents seeks an on-site Human Resources Payroll Coordinator to support daily HR administration, payroll processing, safety compliance, and employee-related workflows. The role requires at least two years of relevant experience and a high school diploma or equivalent, with bilingual proficiency in English and Spanish.

Responsibilities

• Coordinate the lifecycle of onboarding and offboarding, handling new hire paperwork, employment verification, system updates, file setup, final pay, benefits notices, and related documentation.
• Maintain accurate and confidential employee, payroll, benefits, and HR records.
• Support recruiting activities including interview scheduling, candidate communication, background checks, and pre-employment requirements.
• Respond to employee inquiries about policies, procedures, benefits, payroll, timekeeping, and general employment matters.
• Process and document changes such as promotions, transfers, wage adjustments, schedule changes, and position updates.
• Assist with compliance with employment laws, company policies, and internal procedures.
• Support employee relations documentation, including attendance records, corrective actions, investigations, and performance-related documentation.
• Coordinate with HR, payroll, safety, benefits, legal, and other consultants or vendors to support compliance and improve internal processes.
• Contribute to process improvements across HR, payroll, safety, onboarding, records management, and employee communication.
• Maintain confidentiality and professionalism when handling sensitive employee information.
• Bilingual Employee Support – English and Spanish to assist in communications.
• Coordinate enrollment, changes, and terminations for health, dental, vision, 401(k), and other company-sponsored benefits; assist employees with benefits questions.
• Maintain accurate benefits records and coordinate with providers, brokers, payroll, and internal departments; track eligibility dates and ensure timely notices.
• Assist with annual open enrollment activities, including employee communications, system updates, and follow-up.
• Support the administration of workplace safety programs, training requirements, and related compliance documentation.
• Coordinate safety trainings, toolbox talks, employee acknowledgments, and required safety recordkeeping.
• Maintain safety training records, inspection forms, incident reports, postings, and safety materials; participate in inspections and investigations as needed.
• Report safety concerns to management and help ensure staff understand and follow safety policies.
• Support workers’ compensation claim administration, including incident reports, claim forms, medical documentation, modified duty tracking, and related communication.
• Review timekeeping records for accuracy and follow up on missing punches, meal period issues, overtime discrepancies, and supervisor approvals.
• Process payroll changes including new hires, terminations, wage changes, promotions, job changes, deductions, benefits changes, and other updates.
• Maintain accurate records of employee earnings, deductions, hours worked, paid time off, and other payroll-related information.
• Generate and distribute pay stubs, direct deposit receipts, manual checks, tax forms, W-2s, 1095-Cs, and other payroll documents as needed.
• Respond to employee payroll questions, including pay discrepancies, deductions, tax withholdings, timekeeping, and direct deposit issues.
• Disburse payroll checks and direct deposit receipts to employees on payday as needed.
• Ensure payroll practices comply with company policy and applicable wage and hour requirements.

Qualifications and Experience

Education: High school diploma or equivalent is required. An associate or bachelor’s degree in Human Resources, Business Administration, Accounting, Payroll, or a related field is preferred.

• Minimum of 2 years of experience in human resources.
• Payroll processing experience strongly preferred.
• Experience with HRIS, payroll, and timekeeping systems preferred.
• Experience in a bilingual workplace environment preferred.
• Experience supporting safety programs, workers’ compensation, or compliance documentation preferred.

Skills and Competencies

• Exceptionally detail-focused with accuracy in payroll, records, and compliance documentation.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong organizational and time management capabilities.
• Effective written and verbal communication and strong interpersonal skills.
• Ability to explain policies, payroll details, benefits, and procedures clearly and professionally.
• Knowledge of HR practices, benefits administration, and employment documentation.
• Ability to work independently and collaboratively with management, supervisors, staff, vendors, and consultants.
• Proficiency in English and Spanish, including reading, writing, speaking, and basic translation of workplace communications.

Technologies

• HRIS

Compensation

Salary: USD 28 - 32 per hour.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• Employee discount

Work Environment and Physical Requirements

• Work is typically performed in an office or administrative setting with periodic time in production, warehouse, or field areas as needed.
• Ability to sit, stand, walk, bend, and move throughout the workplace; operate a computer, phone, printer, scanner, and standard equipment.
• Strong attention to detail and the ability to review documents, enter data accurately, and communicate in writing and verbally.
• Occasional lifting or moving of office supplies or files up to 25 pounds.
• Ability to maintain focus and accuracy while meeting deadlines and handling confidential information.
• The company is an equal opportunity employer and promotes an inclusive environment for all applicants and staff.

Language

Required: English and Spanish proficiency for reading, writing, speaking, and basic translation of workplace communications.