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Human Resource Coordinator

MasTec Inc West Sacramento, CA

West Sacramento, CA

Today

$25 - $37/hr Full time Background Checks Coordinator Drug Screening

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Job Description

Support HR operations across the West Region by coordinating high-volume onboarding, managing employee documentation and leave administration, and delivering day-to-day HR support.

Responsibilities

Lead new hire orientation for craft and professional employees across the West Region
Manage and facilitate high-volume onboarding, regularly onboarding cohorts of 20+ craft and professional employees while maintaining a positive and compliant employee experience
Prepare, distribute, and maintain onboarding materials and new hire documentation
Coordinate background checks, drug screens, employment verifications, and onboarding requirements
Process hires in iCIMS, UKG, and JD Edwards and communicate with applicable stakeholders
Ensure timely completion of onboarding milestones, compliance documentation, and system entries for large hiring groups
Travel to regional sites to conduct HR training and orientations
Serve as the primary contact for FMLA, CFRA, disability, workers’ comp, and personal leaves
Provide required leave forms, track leave timelines, and manage return-to-work processes
Update HR systems and communicate status changes to managers and payroll
Manage I-9 verification and retention for all new hires
Monitor subcontractor compliance with client I-9 requirements
Maintain accurate and confidential employee files
Manage required postings for all regional sites
Process W-4 updates, personnel change forms, address changes, transfers, and step increases
Manage WRHR inbox inquiries and employee requests
Coordinate contingent worker setup and assignment management with internal teams

Requirements

Bachelor’s degree in Human Resources Management, Business, or equivalent experience
SHRM-CP preferred
2 to 4 years of progressive experience in Human Resources or a business operations-related field
Proven experience leading high-volume onboarding efforts involving 20+ craft and professional hires per onboarding cycle, orientation session, or hiring wave, including responsibility for compliance, documentation, HRIS entry, and stakeholder communication
Experience supporting field-based, construction, utilities, industrial, manufacturing, or similarly fast-paced workforce environments preferred
Ability to manage multiple onboarding timelines with strong accuracy, compliance, and customer service
Proficiency with Word, Excel, PowerPoint, and HRIS (iCIMS, UKG, JDE preferred)
Strong written and verbal communication, time management, and attention to detail
Valid driver’s license
Ability to lift at least 20 lbs
Ability to maintain strict confidentiality and secure sensitive employee information

Location & Travel

Onsite: West Sacramento, CA (Sacramento, CA)
Travel: Regional travel for orientations and training

Technologies

iCIMS
UKG
JD Edwards
Word
Excel
PowerPoint
HRIS
WRHR inbox

Compensation

Wage range: $25.19 - $37.79 hourly / DOE

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