Human Resource Coordinator

Support HR operations across the West Region by coordinating high-volume onboarding, managing employee documentation and leave administration, and delivering day-to-day HR support.

Responsibilities

• Lead new hire orientation for craft and professional employees across the West Region
• Manage and facilitate high-volume onboarding, regularly onboarding cohorts of 20+ craft and professional employees while maintaining a positive and compliant employee experience
• Prepare, distribute, and maintain onboarding materials and new hire documentation
• Coordinate background checks, drug screens, employment verifications, and onboarding requirements
• Process hires in iCIMS, UKG, and JD Edwards and communicate with applicable stakeholders
• Ensure timely completion of onboarding milestones, compliance documentation, and system entries for large hiring groups
• Travel to regional sites to conduct HR training and orientations
• Serve as the primary contact for FMLA, CFRA, disability, workers’ comp, and personal leaves
• Provide required leave forms, track leave timelines, and manage return-to-work processes
• Update HR systems and communicate status changes to managers and payroll
• Manage I-9 verification and retention for all new hires
• Monitor subcontractor compliance with client I-9 requirements
• Maintain accurate and confidential employee files
• Manage required postings for all regional sites
• Process W-4 updates, personnel change forms, address changes, transfers, and step increases
• Manage WRHR inbox inquiries and employee requests
• Coordinate contingent worker setup and assignment management with internal teams

Requirements

• Bachelor’s degree in Human Resources Management, Business, or equivalent experience
• SHRM-CP preferred
• 2 to 4 years of progressive experience in Human Resources or a business operations-related field
• Proven experience leading high-volume onboarding efforts involving 20+ craft and professional hires per onboarding cycle, orientation session, or hiring wave, including responsibility for compliance, documentation, HRIS entry, and stakeholder communication
• Experience supporting field-based, construction, utilities, industrial, manufacturing, or similarly fast-paced workforce environments preferred
• Ability to manage multiple onboarding timelines with strong accuracy, compliance, and customer service
• Proficiency with Word, Excel, PowerPoint, and HRIS (iCIMS, UKG, JDE preferred)
• Strong written and verbal communication, time management, and attention to detail
• Valid driver’s license
• Ability to lift at least 20 lbs
• Ability to maintain strict confidentiality and secure sensitive employee information

Location & Travel

• Onsite: West Sacramento, CA (Sacramento, CA)
• Travel: Regional travel for orientations and training

Technologies

• iCIMS
• UKG
• JD Edwards
• Word
• Excel
• PowerPoint
• HRIS
• WRHR inbox

Compensation

• Wage range: $25.19 - $37.79 hourly / DOE