HR Jobs in Chelmsford, MA

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17d ago

Human Resources and Payroll Administrator

VJ Electronix, Inc. Chelmsford, MA

Chelmsford, MA

17d ago

$65k - $75k/yr Full time ADP Adp Workforce Now Business Systems

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Job Description

VJ Electronix, Inc. is seeking a Human Resources and Payroll Administrator to oversee HR operations, payroll processing, onboarding, benefits administration, travel and expense management, and broader administrative support for a growing team onsite in Chelmsford, MA.

Responsibilities

Handle bi weekly payroll through the external payroll provider ADP.
Maintain comprehensive HR records, including personnel files, HRIS data, policy documents, and related compliance documentation.
Lead end to end recruiting: partner with leadership to determine staffing needs, craft and update job descriptions, post roles, manage the careers page and agency relationships, conduct interviews, extend offers, and handle all documentation.
Oversee timekeeping for all staff, including timesheets and paid time off tracking.
Coordinate new hire onboarding, training, and orientation programs.
Administer health and welfare plans, processing enrollments and terminations across benefits and 401(k), and assist employees with claims and inquiries.
Deliver employee training and manage training assignments and content within the LMS.
Coordinate offshore employees via a third party Employer of Record.
Support data collection for regulatory filings including EEO-1, VETS-100, and OSHA.
Oversee the Employee Morale program, including administration and participation.
Administer all employment status, title, compensation, and location changes.
Support safety, employment, facility, operations, insurance, and radiation safety compliance, coordinating with the HR Director and senior management to meet regulatory requirements.
Coordinate employee travel and serve as the local Concur administrator.
Collaborate with employees and supervisors to review and process expense reimbursements.
Perform office management duties including supplies, guest reception, meal orders, mail handling, and general administrative tasks.
Provide clerical support to the Service Manager, Sales Manager, and General Manager.
Oversee Amazon purchasing, maintain related tracking records, and assist with credit card reconciliation for the corporate office.
Enter accounting data, including new sales orders and customer invoice delivery.
Set up new customer records in the ERP system and process credit checks.

Requirements

Bachelor’s Degree.
At least two years of payroll, human resources, or office management experience in an industrial environment.
Experience processing payroll through a third party.
Proficiency in MS Office, with emphasis on Excel.
Detail oriented with strong organizational skills.
Team oriented with solid interpersonal abilities.
Self motivated and highly organized.
Strong analytical and problem solving capabilities.
Professionalism, discretion, diplomacy, and confidentiality essential for the role.

Technologies

ADP
HRIS system
LMS
Concur
ERP
Deltek Replicon Timekeeping & Attendance system
TalentLMS
ADP Workforce Now (WFN)
MS Office
Excel
MS Dynamics, AX, D365

Benefits

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid jury duty
Paid time off
Referral program
Vision insurance

Physical and Mental Demands

Regularly sit, walk, bend and stand as part of the role.
Frequent use of hands to finger, handle, feel, and operate standard office equipment.
Lift and move materials up to 25 pounds.
Close vision, distance vision, and the ability to adjust focus.
Effective communication in person, by phone, and via email or other electronic devices on a continual basis.
Domestic travel by car, train, ferry, or plane.
Maintain alertness and perform essential functions in a safe manner.

Application Question(s)

Experience collaborating with other departments such as finance, purchasing, sales, or logistics?

Ability to Commute

Chelmsford, MA 01824 (Required)

Work Location

In person

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