Human Resources and Payroll Administrator

VJ Electronix, Inc. is seeking a Human Resources and Payroll Administrator to oversee HR operations, payroll processing, onboarding, benefits administration, travel and expense management, and broader administrative support for a growing team onsite in Chelmsford, MA.

Responsibilities

• Handle bi weekly payroll through the external payroll provider ADP.
• Maintain comprehensive HR records, including personnel files, HRIS data, policy documents, and related compliance documentation.
• Lead end to end recruiting: partner with leadership to determine staffing needs, craft and update job descriptions, post roles, manage the careers page and agency relationships, conduct interviews, extend offers, and handle all documentation.
• Oversee timekeeping for all staff, including timesheets and paid time off tracking.
• Coordinate new hire onboarding, training, and orientation programs.
• Administer health and welfare plans, processing enrollments and terminations across benefits and 401(k), and assist employees with claims and inquiries.
• Deliver employee training and manage training assignments and content within the LMS.
• Coordinate offshore employees via a third party Employer of Record.
• Support data collection for regulatory filings including EEO-1, VETS-100, and OSHA.
• Oversee the Employee Morale program, including administration and participation.
• Administer all employment status, title, compensation, and location changes.
• Support safety, employment, facility, operations, insurance, and radiation safety compliance, coordinating with the HR Director and senior management to meet regulatory requirements.
• Coordinate employee travel and serve as the local Concur administrator.
• Collaborate with employees and supervisors to review and process expense reimbursements.
• Perform office management duties including supplies, guest reception, meal orders, mail handling, and general administrative tasks.
• Provide clerical support to the Service Manager, Sales Manager, and General Manager.
• Oversee Amazon purchasing, maintain related tracking records, and assist with credit card reconciliation for the corporate office.
• Enter accounting data, including new sales orders and customer invoice delivery.
• Set up new customer records in the ERP system and process credit checks.

Requirements

• Bachelor’s Degree.
• At least two years of payroll, human resources, or office management experience in an industrial environment.
• Experience processing payroll through a third party.
• Proficiency in MS Office, with emphasis on Excel.
• Detail oriented with strong organizational skills.
• Team oriented with solid interpersonal abilities.
• Self motivated and highly organized.
• Strong analytical and problem solving capabilities.
• Professionalism, discretion, diplomacy, and confidentiality essential for the role.

Technologies

• ADP
• HRIS system
• LMS
• Concur
• ERP
• Deltek Replicon Timekeeping & Attendance system
• TalentLMS
• ADP Workforce Now (WFN)
• MS Office
• Excel
• MS Dynamics, AX, D365

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Referral program
• Vision insurance

Physical and Mental Demands

• Regularly sit, walk, bend and stand as part of the role.
• Frequent use of hands to finger, handle, feel, and operate standard office equipment.
• Lift and move materials up to 25 pounds.
• Close vision, distance vision, and the ability to adjust focus.
• Effective communication in person, by phone, and via email or other electronic devices on a continual basis.
• Domestic travel by car, train, ferry, or plane.
• Maintain alertness and perform essential functions in a safe manner.

Application Question(s)

• Experience collaborating with other departments such as finance, purchasing, sales, or logistics?

Ability to Commute

• Chelmsford, MA 01824 (Required)

Work Location

• In person