HR Jobs in Menlo Park, CA

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1d ago

People Operations Compliance Coordinator

Boys & Girls Clubs of the Peninsula Menlo Park, CA

Menlo Park, CA

1d ago

$25 - $35/hr Full time Compliance Compliance Management Compliance Training

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Job Description

Boys & Girls Clubs of the Peninsula is seeking a detail-oriented professional to oversee compliance across both employee and volunteer programs, ensuring data integrity and audit-ready records. This hybrid role in Menlo Park collaborates with the People Operations and Volunteer teams to uphold policies, regulatory standards, and smooth operational workflows.

Responsibilities

Oversee the administration and tracking of employee compliance items such as I-9s, trainings, certifications, and acknowledgments, ensuring accuracy, timeliness, and audit readiness
Monitor expirations for certifications, work permits, and trainings, including transitions for teen staff turning 18, with timely follow-up and remediation
Maintain alignment with California law, BGCA standards, and organizational policies; monitor regulatory updates and propose improvements
Support internal, external, and regulatory audits by keeping documentation complete, accurate, and readily accessible
Audit and maintain HRIS and related systems to preserve data integrity through regular updates and documentation
Maintain confidential employee records, including status, roles, and organizational data
Keep personnel files in line with organizational policy and record retention requirements
Manage policy lifecycle activities, including handbook updates, distribution, and acknowledgment tracking
Assist onboarding and offboarding by ensuring required documents and system updates are completed and audit-ready
Partner on unemployment insurance, document review, and claims processing
Support workers’ compensation processes and accommodations and return-to-work efforts, ensuring accurate documentation and data integrity
Maintain accurate tracking for volunteer and external partner compliance, including background checks, TB documentation, and required trainings
Continuously monitor regulatory updates and conduct audits to sustain adherence to California law, BGCA standards, and BGCP policies, implementing process enhancements
Conduct regular audits of volunteer documentation and compliance status in partnership with the Volunteer Team
Develop resources and visual guides to improve understanding of compliance requirements
Assist in facilitating volunteer compliance training and orientation sessions, in-person and virtual
Respond to compliance inquiries from volunteers, staff, and external partners
Help create, maintain, and refine reports, dashboards, and analyses to inform internal communication and data-driven decisions
Produce and maintain compliance, audit, and workforce reports; track trends and identify opportunities for improvement
Collaborate with cross-functional teams to codify processes and ensure alignment with compliance requirements
Work with the People Team to ensure consistency in processes and systems
Provide guidance on compliance-related processes and identify opportunities to improve workflows, systems, and operational efficiency
Perform additional relevant duties as assigned to support evolving organizational needs, balancing volunteer compliance with people operations and seasonal demands

Requirements

Bachelor’s degree or equivalent relevant work experience
3+ years of experience in compliance, People Operations, HR, Volunteerism, or related fields
Familiarity with HR processes and compliance management tools
Experience with HRIS systems and maintaining data integrity
Ability to manage complex systems, audits, and processes with exceptional attention to detail
Strong organizational and coordination skills, with the ability to manage multiple processes, timelines, and stakeholders
Ability to handle sensitive and confidential information with discretion
Strong written and verbal communication skills, with the ability to clearly convey processes and guidance to employees and stakeholders
Ability to work independently and collaboratively in a fast-paced, evolving environment
Detail-oriented with a proactive, solutions-focused approach to improving processes and the employee experience
Strong interpersonal skills and the ability to build relationships across diverse groups
Salesforce and/or PEO experience is a plus

Technologies

Salesforce

Benefits

Employment Status: Full-Time, Non-Exempt
Pay Range: $25-$35/hour, depending on experience
Health Benefits: Company-provided medical, dental, and vision coverage, plus life and long-term disability insurance paid at 100% with optional buy-up options starting on the start date
Retirement Benefits: Eligibility to participate in the 401(k) plan after 90 days of employment
Comprehensive Paid Time Off policy and additional benefits
Sick Time: Front-loaded 40 hours of paid sick leave annually for full-time staff
Contributing to a thriving community for youth growth: Beyond measure

Location

Menlo Park, CA

Work Schedule

Typically Monday through Friday, 9:00 a.m. to 5:00 p.m., with flexibility to meet organizational needs
In-Office Days: Mondays and the onboarding day (usually Tuesdays), occasionally Thursdays depending on scheduling
Remote Work: Wednesdays through Fridays, though onboarding day might shift to Tuesday if needed
Schedule subject to change to align with evolving organizational priorities

Physical Requirements and Work Environment

Primarily sedentary (about 80%), with 20% of time spent walking or standing. Occasional lifting or moving objects up to 25 pounds, as well as bending, reaching, and fine finger work. Reasonable accommodations available as needed.

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