Accounting Software

Accounting Software HR Jobs

2 jobs found

1d ago

Human Resource and Finance Coordinator

Contabo Inc. St. Louis, MO

St. Louis, MO

1d ago

$25 - $31/hr Full time Accounting Accounting Operations Accounting Software

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Job Description

This hybrid role in St. Louis, MO combines hands on HR operations with local finance coordination, offering USD 25 - 31 per hour and close collaboration with US and German Finance teams.

Responsibilities

Process semi monthly or bi weekly payroll accurately and on schedule using payroll software.
Maintain payroll records, including hours worked, deductions, and adjustments.
Administer payroll related taxes, including federal, state, and local withholdings (FICA, FUTA, SUTA).
Prepare and file payroll tax returns (941, 940, W-2, etc.) and liaise with tax authorities as needed.
Respond to payroll inquiries from employees in a timely and professional manner.
Administer employee benefits programs including health insurance, dental, vision, and 401(k).
Manage open enrollment processes and communicate benefit options clearly to employees.
Coordinate with benefit vendors and brokers to resolve issues and ensure compliance.
Maintain accurate and up to date employee records in the HRIS system.
Ensure compliance with federal, state, and local employment laws (FLSA, ADA, FMLA, EEO, etc.).
Manage onboarding and offboarding processes, including I-9 verification and equipment coordination.
Draft, update, and communicate HR policies and employee handbook content.
Support performance review cycles and maintain related documentation.
Assist with recruitment coordination, including job postings, interview scheduling, and offer letters.
Prepare, issue, and track approximately 15 customer invoices per month in close coordination with the German Finance team.
Post invoices to individual customer accounts (debtors) in QuickBooks Online, ensuring accurate and timely recording.
Monitor open receivables and initiate payment reminders and dunning notices per escalation procedures.
Apply incoming payments against open invoices and maintain clean debtor account records.
Manage the incoming invoice workflow: receive, review for completeness, and route vendor invoices for approval per defined authorization levels.
Organize and maintain digital records of all incoming invoices to support timely processing by the German Finance team.
Ensure documents are complete, correctly coded, and ready for final booking.
Support handling of inbound and outbound payments, including preparing payment runs and following up on pending transactions.
Liaise with Banks or payment service providers on routine operational matters.
Flag discrepancies or exceptions to the German Finance team for resolution.

Technologies

QuickBooks Online

Benefits

Health insurance
Dental
Vision
401(k)

Role Overview

A practical, cross functional position focused on daily HR operations and local finance coordination. You will partner with the US team and the German Finance group to ensure timely payroll processing, compliant HR practices, accurate invoicing, and organized financial records. The successful candidate thrives in a structured environment, communicates proactively across time zones, and takes ownership of duties.

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1mo ago

Accounts Payable & Human Resources Specialist

Southwest Behavioral Health Management, Inc. New Castle, PA

New Castle, PA

1mo ago Closed

$53k+/yr Full time Accounting Accounting Software Accounts Payable

This position is no longer accepting applications (closed Jun 29, 2026).

Job Description

Southwest Behavioral Health Management, Inc. offers an on-site opportunity in New Castle, Pennsylvania for an Accounts Payable and Human Resources Specialist. The role carries a yearly salary of $52,500 and a comprehensive benefits package, including retirement savings with 401(k) and matching, plus health, dental, vision, life and disability insurance, flexible spending accounts, and paid time off. This position combines accounts payable processing with HR administration to ensure accurate financial transactions, regulatory compliance, and well-maintained employee records and benefits administration.

Responsibilities

Coordinate and process purchase orders, invoices, packing slips, and related shipping documents.
Code, allocate, review, and enter invoices into the accounting system after verification.
Reconcile vendor invoices and address discrepancies through vendor communication.
Generate bi-monthly vendor payments, handling both checks and electronic payments.
Validate corporate credit card transactions and employee expense reimbursements.
Maintain vendor records, approve new vendor setups, and oversee 1099 reporting.
Monitor capital assets and assist with procurement contracts and compliance requirements.
Secure CFO approval prior to processing invoice payments.
Review invoice registers in collaboration with the Corporate Accounting Director.
Assist with month-end closing, accruals, and documentation for the annual audit.
Manage electronic banking files and payment procedures.
Coordinate vendor exception reporting with IT staff.
Assist with onboarding and off-boarding documentation for employees.
Maintain personnel files in accordance with legal and organizational standards.
Monitor time-off requests and track leave balances for employees.
Maintain confidentiality of personnel and payroll records.
Support enrollment and termination activities for health insurance, retirement plans, AFLAC, and FSA programs.
Administer FSA and HRA reimbursements and review related documentation.
Educate employees on benefit offerings and coverage options.
Review eligible benefit expenses and process reimbursement payments.
Monitor adherence to personnel policies and procedures.
Provide employees with access to and guidance on personnel policies.
Participate in ongoing education and training related to HR and accounting areas.
Maintain corporation vehicle logs and fleet card records.

Requirements

Associate degree or higher in accounting, business, or a related field.
At least three years of experience in accounting and/or human resources.
Demonstrated experience with accounts payable functions.
Knowledge of HR functions, benefits administration, and personnel compliance.
Strong communication and organizational skills.
Proficiency with accounting software (QuickBooks preferred) and Microsoft Office.

Technologies

QuickBooks
Microsoft Office

Benefits

401(k)
401(k) matching
Dental insurance
Disability insurance
Flexible spending account
Health insurance
Life insurance
Paid sick time
Paid time off
Vision insurance

Work Location

Onsite in New Castle, Pennsylvania

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Accounting Software HR Jobs

Human Resource and Finance Coordinator

Accounts Payable & Human Resources Specialist

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