Accounting Operations

Accounting Operations HR Jobs

9 jobs found

3d ago

Site Manager (Administration & Human Resources)

Chetco Medical and Aesthetics Brookings, OR

Brookings, OR

3d ago

$25+/hr Full time Manager Accounting Operations Administrative Assistant

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Job Description

Site Manager oversees administrative and HR operations for a Brookings, Oregon medical clinic.

Responsibilities

Oversee daily clinic administration, including scheduling, patient intake and registration, medical records management, billing, and inventory control.
Support HR functions such as onboarding, employee records management, benefits coordination, time-off tracking, and payroll assistance; ensure HR policies are consistently applied.
Supervise administrative staff, including medical receptionists and administrative assistants; assist with hiring, onboarding, performance management, and coordinate terminations in line with policies.
Engage with patients to address inquiries, resolve issues, and maintain a positive experience from scheduling through checkout.
Assist with financial tasks such as billing, insurance claims processing, and handling accounts receivable and accounts payable.
Ensure clinic operations comply with healthcare regulations and HIPAA guidelines.
Facilitate clear communication between medical staff, administrative team members, and external stakeholders.
Collaborate with management to identify process improvements and implement best practices to boost efficiency and patient satisfaction.
Coordinate procurement of office and medical supplies and maintain adequate inventory levels.

Requirements

Education: High school diploma required; Bachelor's degree preferred.
Experience: Prior experience managing or working in a medical clinic is preferred.
Skills: Strong organizational and multitasking abilities; excellent communication and interpersonal skills; proficiency with standard office software; familiarity with medical terminology and procedures.
Knowledge: Understanding of medical billing practices, insurance verification processes, HR fundamentals, and electronic health record (EHR) systems.
Leadership: Ability to lead and motivate a team in a fast-paced healthcare environment.

Technologies

Electronic Health Record (EHR) systems

Benefits

Competitive compensation package.
Healthcare coverage.
Retirement plan options.
Paid time off.
401(k)
Health insurance

How to Apply

Submit your resume and cover letter to careers@chetcomedical.com.

Pay

From $25.00 per hour

Work Location

In person — Brookings, OR onsite

Working Conditions

Fast-paced medical clinic environment.
Regular office hours with occasional flexibility required.

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10d ago

Accounting and Human Resources Coordinator

Second Harvest Northland Duluth, MN

Duluth, MN

10d ago

$26 - $31/hr Full time Accounting Accounting Operations Administrative Support

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Job Description

Second Harvest Northland is seeking an Accounting and Human Resources Coordinator to operate onsite in Duluth, Minnesota. This role supports both finance and HR functions, implements policies, and ensures compliance across the organization. It requires building positive relationships with program participants, partners, volunteers, donors, and staff while upholding the organization’s commitment to fairness, dignity, and respect.

Responsibilities

Foster constructive relationships with program participants, agency and community partners, volunteers, donors, staff, and other stakeholders, upholding fairness, dignity, and respect in all interactions.
Remain current on industry trends and maintain working knowledge of Feeding America Partner Food Bank Agreement requirements, HungerNet, and the Learning Hub as it relates to this role.
Act as the internal liaison to the contracted external financial firm, supporting financial policy implementation, procedures, compliance, and auditing activities with timely documentation and reporting.
Process accounts payable accurately and promptly in line with established policies, internal controls, and GAAP.
Process, record, and collect accounts receivable in accordance with policies, controls, and GAAP.
Support grant management by tracking expenses, preparing reimbursement requests, and submitting reports in line with grant requirements and deadlines.
Reconcile bank, credit card, and petty cash accounts to support monthly and year-end close activities.
Assist with management of bank and investment accounts, loans, lines of credit, wire transfers, EFTs, and ACH transactions, including signature authorizations.
Support the management, acquisition, inventory, and disposal of fixed assets.
Assist with supply purchasing to secure the best combination of price and quality while maintaining vendor services.
Promote clear internal communication to keep staff informed about financial and human resources initiatives.
Maintain confidential and secure financial and human resources records.
Administer the organization’s financial and HR technology platforms, including implementation, maintenance, training, security, and reporting.
Serve as the internal contact for employee referrals to supervisors or the external HR firm to support strong employee relations and policy clarity.
Assist with employee recruitment, including posting jobs, communicating with candidates, and scheduling interviews.
Coordinate onboarding and offboarding with accurate documentation, enrollment, and termination in the external HR firm’s payroll and benefits systems.
Oversee payroll processing by the contracted HR firm, ensuring accurate timekeeping, compensation, expense reimbursements, and benefit and leave deductions.
Support employee training, development, recognition, and engagement activities.
Contribute to the implementation of HR policies, procedures, and compliance, including compensation, benefits, status changes, postings, tracking, documentation, and reporting.
Perform other duties as assigned by the Consulting CFO and/or President/CEO.

Requirements

Associate degree in accounting or an equivalent combination of education and experience, with a minimum of two years in related work.
Interest in hunger issues or related social services.
Strong analytical, data interpretation, and problem-solving abilities.
Effective written and verbal communication, with strong interpersonal skills.
Excellent organizational skills with meticulous attention to detail.
Ability to manage multiple priorities and meet deadlines.
Capable of working independently with initiative and sound judgment, and able to collaborate with diverse teams.
Proficiency with computer applications, including Microsoft 365.
Valid driver’s license and reliable transportation; some local travel may be required.

Technologies

Microsoft 365
HungerNet
Learning Hub

Benefits

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Job Type

Full-time

Pay

$26.15 - $31.40 per hour

Location

Duluth, MN (onsite)

Language

English (Preferred)

Relocation

Relocation to Duluth, MN 55808 before starting is required.

Work Location

In person

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10d ago

Human Resources Administrator

Hanna Instruments Smithfield, RI

Smithfield, RI

10d ago

$65k+/yr Full time Accounting Operations Administrative Support Benefits Administration

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Job Description

Hanna Instruments is hiring a full-time Human Resources Administrator to join our on-site team in Smithfield, Rhode Island. This role supports a broad range of HR programs, including benefits administration, payroll, data management, recruiting and onboarding, HR development, and employee relations. The position offers a competitive compensation package and the opportunity to contribute across multiple HR functions in a collaborative, on-site environment.

We offer a comprehensive benefits package and a culture that values practical HR solutions, teamwork, and ongoing professional growth. This on-site role is based in our Smithfield facility, with a yearly salary of USD 65,000.

Responsibilities

Administer all employee benefit programs, including health, dental, vision, life, disability, voluntary benefits, 401(k), and COBRA.
Coordinate new hire benefit enrollment and the annual open enrollment process; explain program eligibility, resolve questions, research policies and regulations, and communicate clearly and promptly to employees.
Oversee monthly benefit administration, including billing reconciliation, enrollments, and cancellations.
Coordinate leaves of absence including FMLA, state-specific leaves, and statutory benefits.
Assist with accommodation requests under the ADA.
Collaborate with brokers/benefit providers and the Accounting team to ensure accurate enrollments and billing.
Report workplace incidents to workers’ compensation carriers.
Fulfill regulatory mandates and perform required filings.
Process multi-state payrolls as needed, ensuring accuracy and timely submission, including time off, deductions, and withholdings/taxes.
Support year-end audit preparation, third-party sick pay integration, and verification/mailing of 941s, W-2s, and 1095-C forms.
Maintain payroll and time systems by coordinating with CSC Paymaster and IT for updates and maintenance.
Prepare or update employment records related to hiring, transferring, promoting, and terminating.
Process personnel action forms and secure proper approvals.
Conduct regular audits of employee files and I-9 records to ensure compliance with state and federal law.
Respond to employment verification requests.
Support the hiring process in partnership with the HR Generalist, including posting jobs, reviewing resumes, and performing reference checks as needed.
Assist with phone and video interviews as required; ensure new hire paperwork is completed and processed.
Inform applicants about job duties, benefits, schedules, working conditions, and promotion opportunities.
Coordinate and conduct new hire training and onboarding as needed; maintain up-to-date HR compliance and onboarding trainings per state and federal requirements.
Maintain records of employee participation in training and development programs.
Develop and execute employee engagement initiatives, including events and the annual wellness fair.
Ensure compliance with state and federal reporting requirements and keep workplace posters up to date.
Perform other duties as assigned.

Requirements

Bachelor’s degree in Human Resources or a business-related field.
3+ years of experience in Human Resources.
3+ years of experience with multi-state payroll.
1+ year of Benefits Administration experience.
Exceptional verbal and written communication skills.
Ability to cultivate and maintain relationships.
Strong organizational skills and interpersonal abilities.
Creative, solution-oriented thinking and a self-starter attitude.
Results-focused and willing to learn new challenges.
On-site work availability five days a week in Smithfield, RI (ZIP 02917).

Technology

Experience with CSC Paymaster.

Benefits

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid jury duty
Paid time off
Tuition reimbursement
Vision insurance

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11d ago

Human Resources and Payroll Coordinator

STMW Manufacturing Taylor, TX

Taylor, TX

11d ago

Full time Accounting Accounting Operations Administrative Support

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Job Description

The HR and payroll coordinator role supports payroll execution, HR administration, benefits management, and related accounting tasks throughout the employee lifecycle from onboarding to offboarding.

Responsibilities

Process payroll promptly and accurately via QuickBooks.
Keep payroll records up to date and ensure compliance with federal, state, and local laws.
Prepare and issue payroll checks.
Perform reconciliations for all entities.
Initiate outgoing ACH payments.
Administer Positive Pay submissions.
Manage incoming invoices.
Support financial recordkeeping and accounting administration.
Assist with month-end and year-end close activities.
Coordinate new hire onboarding, including processing employment documentation.
Prepare and issue offer letters.
Maintain personnel files and HR records.
Process employee status change forms.
Coordinate employee meetings and support employee relations matters.
Track and manage annual performance review processes.
Administer corrective action documentation and tracking.
Prepare and maintain incident reports and related documentation.
Coordinate terminations, including exit procedures and necessary documentation.
Maintain termination checklists and ensure removal of access from STMW systems.
Maintain confidentiality of employee and company information.
Enroll new hires in Employee Navigator and eligible benefit programs.
Administer benefits via Employee Navigator, BCBS, and AFLAC platforms.
Process benefits changes and updates due to qualifying life events.
Coordinate the termination of benefits for departing employees.
Maintain accurate benefit records and ensure plan compliance.
Coordinate monthly training programs and maintain training records.
Monitor training completion and ensure compliance requirements.
Maintain HR compliance documentation and records.
Assist in communicating and implementing HR policies.
Prepare and distribute AR balance reports via email.
Generate monthly profit and loss statements and additional financial reports.
Compile HR and operational reports as requested by management.
Maintain accurate records and tracking systems.
Support management on special projects and administrative initiatives.

Requirements

At least three years of experience in HR, payroll, accounting, or administrative support.
Proficiency with QuickBooks is required.
Strong knowledge of payroll processes and HR practices.
Proficiency in QuickBooks and the Microsoft Office suite.
Excellent organizational and time management skills.
Strong verbal and written communication abilities.
Ability to handle confidential information with discretion.
High attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Strong problem-solving skills and experience with employee relations.
Knowledge of employment laws and HR compliance requirements.

Technologies

QuickBooks
Employee Navigator
Microsoft Office Suite
BCBS
AFLAC

Benefits

Competitive salary and benefits package
Medical and dental insurance
Paid vacation
Sick time
Paid holidays
Professional growth opportunities in a growing company

Work Location

Onsite in Taylor, TX

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16d ago

Human Resources Specialist - Accounting Assistant

Carter Agri Systems/Carter Griffin Lund, NV

Lund, NV

16d ago

Full time Accounting Accounting Operations ADP

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Job Description

This onsite role at Carter Agri Systems / Carter Griffin in Lund, NV supports both accounting and HR functions, including payroll, onboarding, benefits administration, and employee relations, with a focus on compliance and data accuracy.

Overview

Join our team as a Human Resources Specialist - Accounting Assistant. The role supports accounting and HR functions with precision, contributing to workforce management, benefits administration, and employee relations while ensuring compliance with employment laws and organizational policies. This position aims to foster a positive workplace environment and streamline HR and accounting processes.

Responsibilities

Manage human capital management systems to ensure accurate data entry, updates, and reporting.
Support payroll processing using ADP, verifying employee hours, benefits deductions, and wage calculations.
Coordinate onboarding to ensure new hires are effectively integrated into the organization’s culture and policies.
Contribute to talent acquisition efforts.
Support benefits administration and enrollment.
Assist with accounts receivable, overseeing credit card purchases and accounts payable for company credit cards.

Requirements

Proven experience in human resources management or administrative roles within HR environments.
Strong knowledge of HR sourcing strategies and employee relations practices.
Familiarity with payroll systems, with experience in benefits administration and data collection activities.
Excellent communication skills.
Demonstrated ability to manage multiple priorities efficiently while maintaining attention to detail.
A background in employment and labor law compliance and HR analytics will be advantageous for success in this role.
A background in general cost accounting would be advantageous.

Technologies

ADP

Benefits

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off

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18d ago

Human Resources Administrator

Goodman Group McDonald's Melville, NY

Melville, NY

18d ago

$23 - $25/hr Full time Accounting Operations Administrative Support Benefits Administration

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Job Description

At Goodman Group McDonald's, the HR team based in Melville, NY supports a busy network of restaurants from the corporate office. The Human Resources Administrator will handle payroll processing and a broad range of HR administrative tasks onsite, including onboarding, employee inquiries, leaves, workers' compensation, and compliance in a fast-paced, collaborative environment.

Responsibilities

Handle weekly payroll processing for a network of restaurants
Review and complete electronic onboarding for new hires
Provide guidance to store managers and staff on payroll and HR inquiries
Manage employee injury cases and workers' compensation claims
Administer leaves of absence, verify eligibility, and process Disability, FMLA, and PFL paperwork
Respond to employment verification requests and generate employment letters
Coordinate garnishments with the payroll provider
Stay current with new laws and regulations
Leverage technology to automate tasks and streamline HR workflows

Requirements

Bilingual: English and Spanish (mandatory)
1+ years of HR experience
Proficiency with Microsoft Office (Excel, Teams, etc.)
Strong attention to detail
Ability to take initiative

Technologies

Microsoft Office
Paylocity
Harri

Benefits

401(k)
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance

Compensation

Pay: $23.00 - $25.00 per hour

Language

Language requirement: Spanish (Required)

Work Location

Location: In person

Experience

Experience required: HR & Payroll: 1 year (Required)

Preferred

NYC / Long Island Fair Work Week familiarity
NY State employment law familiarity
Experience with PFL, FMLA and disability
Experience with Workers' Comp
Paylocity experience
Harri or similar WFM platform experience

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24d ago

People Operations Coordinator

Highway West Vacations Freedom, NH

Freedom, NH

24d ago

$20+/hr Part time Accounting Operations Administrative Support Coordinator

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Job Description

Highway West Vacations is seeking a Seasonal People Operations Coordinator to support high-volume HR workflows during peak seasons at our Freedom, New Hampshire onsite location. This part-time role focuses on onboarding, payroll administration, and employee records for a seasonal workforce, with compensation at $20 per hour. A high school diploma or equivalent is required, with additional HR coursework or payroll certification preferred.

Responsibilities

Coordinate seasonal onboarding, handle employment documentation and status changes, and keep employee data current in HRIS and payroll systems.
Support high-volume hiring by managing onboarding communications, scheduling orientation sessions, and ensuring timely completion of required paperwork.
Maintain confidential employee records, both electronic and paper, in line with company policies and applicable regulations.
Track attendance, timekeeping records, leave balances, and other workforce data to support accurate payroll processing.
Collaborate with site managers to ensure timely payroll submissions and up-to-date employee data throughout the season.
Serve as the primary contact for seasonal employees and supervisors, addressing HR, payroll, and policy-related questions.
Coordinate onboarding communications and employee engagement activities to foster a positive experience during the employment lifecycle.
Assist with workers' compensation claim documentation and administrative coordination within the assigned region.
Support employee relations by documenting concerns, facilitating follow-up actions, and escalating issues to People Operations leadership as appropriate.
Conduct exit interviews and offboarding activities for seasonal and temporary employees, as requested.
Generate reports, perform audits, and review HR/payroll data to ensure accuracy and compliance.
Assist with workforce planning, staffing transitions, and end-of-season employment administration.

Requirements

High school diploma or equivalent required; associate degree, HR coursework, or payroll certification preferred.
Previous experience in Human Resources, Payroll, Employee Services, Staffing, or Administrative Support preferred.
Experience supporting seasonal, high-volume, or hourly workforces strongly preferred.
Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
Strong organizational skills with exceptional attention to detail and accuracy.
Ability to manage multiple priorities and deadlines in a fast-paced, seasonal environment.
Strong interpersonal, communication, customer service, and problem-solving skills.
Working knowledge of payroll processes, HR practices, and employment compliance requirements preferred.
Ability to adapt quickly to changing staffing needs and business priorities.

Technologies

Microsoft Excel
Microsoft Word
Microsoft Outlook
HRIS
Payroll systems

Special Requirements

Ability to maintain confidentiality and handle sensitive employee information with discretion.
Flexibility to work extended hours, weekends, or adjusted schedules during peak hiring and operational periods as needed.
Ability to support high-volume onboarding and employee administration during seasonal ramp-up and ramp-down periods.

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1mo ago

Administrative and Human Resources Coordinator

Volitant Technologies Nebraska City, NE

Nebraska City, NE

1mo ago Closed

$50k - $70k/yr Full time Accounting Accounting Operations Administrative Support

1mo ago

Human Resources & Accounting Ops Coordinator

CFS Mount Vernon, NY

Mount Vernon, NY

1mo ago Closed

$75k - $80k/yr Full time Accounting Accounting Operations Administrative Assistant

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