Accounts Payable & Human Resources Specialist

Southwest Behavioral Health Management, Inc. offers an on-site opportunity in New Castle, Pennsylvania for an Accounts Payable and Human Resources Specialist. The role carries a yearly salary of $52,500 and a comprehensive benefits package, including retirement savings with 401(k) and matching, plus health, dental, vision, life and disability insurance, flexible spending accounts, and paid time off. This position combines accounts payable processing with HR administration to ensure accurate financial transactions, regulatory compliance, and well-maintained employee records and benefits administration.

Responsibilities

• Coordinate and process purchase orders, invoices, packing slips, and related shipping documents.
• Code, allocate, review, and enter invoices into the accounting system after verification.
• Reconcile vendor invoices and address discrepancies through vendor communication.
• Generate bi-monthly vendor payments, handling both checks and electronic payments.
• Validate corporate credit card transactions and employee expense reimbursements.
• Maintain vendor records, approve new vendor setups, and oversee 1099 reporting.
• Monitor capital assets and assist with procurement contracts and compliance requirements.
• Secure CFO approval prior to processing invoice payments.
• Review invoice registers in collaboration with the Corporate Accounting Director.
• Assist with month-end closing, accruals, and documentation for the annual audit.
• Manage electronic banking files and payment procedures.
• Coordinate vendor exception reporting with IT staff.
• Assist with onboarding and off-boarding documentation for employees.
• Maintain personnel files in accordance with legal and organizational standards.
• Monitor time-off requests and track leave balances for employees.
• Maintain confidentiality of personnel and payroll records.
• Support enrollment and termination activities for health insurance, retirement plans, AFLAC, and FSA programs.
• Administer FSA and HRA reimbursements and review related documentation.
• Educate employees on benefit offerings and coverage options.
• Review eligible benefit expenses and process reimbursement payments.
• Monitor adherence to personnel policies and procedures.
• Provide employees with access to and guidance on personnel policies.
• Participate in ongoing education and training related to HR and accounting areas.
• Maintain corporation vehicle logs and fleet card records.

Requirements

• Associate degree or higher in accounting, business, or a related field.
• At least three years of experience in accounting and/or human resources.
• Demonstrated experience with accounts payable functions.
• Knowledge of HR functions, benefits administration, and personnel compliance.
• Strong communication and organizational skills.
• Proficiency with accounting software (QuickBooks preferred) and Microsoft Office.

Technologies

• QuickBooks
• Microsoft Office

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location

Onsite in New Castle, Pennsylvania