Human Resource Coordinator

Summary

The Plant Human Resources Coordinator manages daily Human Resources administration for the plant to support efficient completion of HR-related tasks. The role also supports, administers, and coordinates corporate HR programs and initiatives at the assigned location.

Essential Duties and Responsibilities

• Support the recruitment and selection process by coordinating job postings, reviewing resumes, conducting phone screens, and performing reference checks.
• Handle hourly new hires and terminations, including preparing employee files and notifying Payroll. Provide support for onboarding activities and coordinate exit interviews for departing employees.
• Process personnel action forms (PAFs) for hourly employees, ensure required approvals are completed, and enter accurate information into the HRIS system.
• Respond to employee questions and explain company HR programs including recruitment and placement, salary and benefit administration, and employee relations.
• Update and verify hourly employee address and telephone changes.
• Process claims and related forms for statutory benefits, including STD, WC, and Unemployment Insurance, for hourly employees.
• Prepare time cards for hourly staff upon hire and when existing cards periodically expire.
• Issue office electronic access cards, replace lost cards, and collect returned cards from terminating employees.
• Process payroll on a bi-weekly schedule, including verifying hours worked in AS400 and ADP, reviewing payroll batch data, and obtaining final approvals to complete payroll on time.
• Type, duplicate, fax, and file letters, job descriptions, policies, forms, memoranda, and related materials.
• Maintain organized, accurate files and documentation for hourly employees to support confidentiality and compliance with applicable legal requirements.
• Maintain designated work spaces in a clean, safe, and timely manner in accordance with the plant THM/Safety policy.
• Participate in webinars, seminars, and other job-related training opportunities.
• Support, administer, and coordinate corporate HR programs and initiatives at the assigned location.
• Assist with HR projects and other job-related duties as directed.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Associate’s degree in Human Resources, Management, Business, or Psychology, or equivalent
• Or one to three years of related experience and/or training
• Or an equivalent combination of education and experience

Computer Skills

• Intermediate knowledge of MS Office (Word, Excel, PowerPoint, and Outlook)
• Internet/Intranet experience
• HRIS experience preferred

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees of the organization

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables where limited standardization exists
• Ability to interpret instructions in written, verbal, diagram, or schedule form

Physical Demands

The physical demands described are representative of those that must be met to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to use hands to handle or feel, and to talk or hear
• Frequently required to sit
• Occasionally required to lift and/or move up to 10 pounds
• Rarely required to lift and/or move up to 25 pounds
• Specific vision abilities required include close vision, distance vision, and ability to adjust focus

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.