Senior Human Resources Assistant, G7

Organization context

The United Nations Secretary-General is responsible for investing the assets of the United Nations Joint Staff Pension Fund (UNJSPF). This responsibility has been delegated to the Representative of the Secretary-General for the investment of the assets of the UNJSPF (RSG), who is supported by the Office of Investment Management (OIM).

OIM manages a $100+ billion multi-asset class, global investment portfolio, with about 85% actively managed in-house. The portfolio includes global equities, fixed income, foreign exchange, private equity, real estate, infrastructure, timber, and commodities. OIM staff are based in New York and represent more than 45 countries.

This role is within the Business Support Section (BSS), which provides administrative support services to UNJSPF-PA and OIM. The incumbent will report to the Chief of Human Resources for OIM.

Key responsibilities

• Participate in the selection of candidates for local and international positions by evaluating and screening applications, preparing candidate profiles, conducting preliminary interviews, and identifying shortlists.
• Assist with reference checks and academic verifications; ensure completion of pre-recruitment formalities; calculate salaries and related benefits; and prepare and dispatch offers of appointment and Statements of Emoluments.
• Provide input into policy interpretation.
• Assist in translating job descriptions into French.
• Support the organization and coordination of competitive recruitment examinations.
• Oversee maintenance of vacancy announcement files and track the status of vacancy announcements.
• Review and process personnel actions through Umoja.
• Advise staff on visa matters.
• Review and process requests for entitlements.
• Assist with reviewing and processing requests for classification.
• Provide advice and respond to general queries on classification procedures and processes.
• Support preparation of documentation and background materials for the Service Now HR Service Delivery (HRSD) Project.
• Assist with collection and analysis of HR data and testing for HRSD, including visualizations and updates to information materials for HRSD.
• Perform other duties as required.

Competencies

• Professionalism: Knowledge of human resources policies, procedures, and practices, with the ability to interpret and apply them in an organizational setting; initiative and appropriate linkages; anticipation of next steps; pride in work and achievements; conscientious and efficient delivery against deadlines; motivated by professional concerns; persistence with difficult problems; ability to remain calm under stress; incorporation of gender perspectives and equal participation of women and men; and capability to analyze, model, and interpret data to support decision-making.
• Planning and Organizing: Ability to set clear goals aligned with agreed strategies; prioritize activities and assignments; adjust priorities as needed; allocate time and resources appropriately; foresee risks and plan contingencies; monitor and adjust plans and actions; and use time efficiently.
• Client Orientation: Treat service recipients as clients and consider their perspective; build productive partnerships by gaining trust and respect; identify client needs and match them with suitable solutions; monitor developments inside and outside the client environment to stay informed and anticipate issues; keep clients updated on progress or setbacks; and meet delivery timelines for products and services.

Education

High school diploma or equivalent.

Job-specific qualifications

Not available.

Work experience

• At least ten years of progressively responsible experience in human resources management, administrative services, programme management, or a related area.
• At least five years of hands-on recruitment support within the United Nations Common System.
• Experience using the HR module of an ERP such as Umoja or an equivalent system is desirable.
• Experience supporting end-to-end projects with a focus on automation, change management, or organizational transformation is desirable.
• Experience supporting recruitment of non-staff roles (consultant and intern positions) is desirable.
• Experience with Umoja Business Intelligence (BI) analytics or other BI applications is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this opening, English is required at UN Level II for reading, writing, listening, and speaking (per the UN Language Framework at https://languages.un.org).

Assessment

Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.

Special notice

• This position is funded for one year under the 2027 GTA budget.
• Selection against the post is subject to General Assembly approval of the 2027 budget.
• Any further extensions are subject to extension of funding.
• Subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.
• Applicants for General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located.
• Eligible applicants selected from outside the duty station are responsible for expenses related to relocation to the duty station.
• Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.
• Staff members appointed to the current position are required to submit a financial disclosure statement upon assignment or appointment and annually thereafter.
• Applicants from the following Member States, which are unrepresented or under-represented in the UN Secretariat as of 30 September 2026, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Belize, Brunei Darussalam, Cabo Verde, China (People's Republic of), Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Grenada, Indonesia, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Micronesia (Federated States of), Monaco, Nauru, Nicaragua, Oman, Palau, Papua New Guinea, Paraguay, Qatar, Saint Vincent and the Grenadines, San Marino, Saint Lucia, Sao Tome and Principe, Saudi Arabia, Singapore, Slovenia, Solomon Islands, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.
• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity. Female candidates are strongly encouraged to apply.