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4 jobs found

1mo ago

Human Resources Generalist

AJ's Safe Place Residential Group Home Phoenix, AZ

Phoenix, AZ

1mo ago Closed

$1,875 - $1,875/wk Full time Administrative Support Application Tracking System Candidate Management System

This position is no longer accepting applications (closed Aug 31, 2026).

Job Description

HR Generalist responsible for daily HR functions supporting AJ's Safe Place residential group homes and Day Treatment and Training program in Phoenix, AZ (hybrid).

Responsibilities

Confirm staffing needs with Program Directors, leads, and leadership to determine current requirements.
Maintain an up-to-date openings ledger by program, shift, location, and hiring priority.
Draft and publish approved job postings.
Review applications and screen candidates for suitability.
Coordinate and conduct interviews with applicants.
Obtain references when required and complete verifications.
Prepare offers of employment once approved.
Maintain timely and professional communication with candidates throughout the process.
Monitor each candidate from application through final clearance and placement.
Alert leadership and managers to hiring delays or concerns.
Oversee onboarding from offer through clearance to start date.
Assign and monitor BambooHR onboarding documents.
Verify Form I-9 documentation and employment eligibility.
Coordinate E-Verify requirements when applicable.
Coordinate fingerprint clearance card applications.
Track criminal background checks and Central Registry checks.
Coordinate AZDPS fingerprint requirements.
Track SAM, LEIE, OIG, APS and other required exclusion checks.
Maintain accurate onboarding and clearance trackers.
Notify employees of incomplete requirements.
Confirm all steps are complete before scheduling a new employee.
Track all training and certification requirements for employees.
Monitor CPR, First Aid, Article 9, Prevention and Support, medication administration, and other mandatory trainings.
Coordinate trainings through Omnean and other approved providers.
Maintain 30-, 60-, and 90-day expiration reports.
Notify employees and managers about upcoming expirations.
Escalate unresolved or expired requirements.
Remove or suspend employees from assignments when not compliant.
Track member-specific orientation and readiness to work independently.
Maintain complete, organized, and survey-ready employee files.
Conduct routine audits of active employee records.
Use the DDD/CMU monitoring worksheet when reviewing files.
Verify required hiring documents, clearances, credentials, training, and signatures.
Correct missing or outdated employee information.
Maintain evidence of monthly exclusion checks.
Prepare records for internal reviews, DDD monitoring, and CMU audits.
Immediately notify leadership of serious compliance concerns.
Create and manage employee profiles.
Update job titles, supervisors, assignments, pay status, and employment status.
Assign forms, tasks, and signatures.
Track certifications and expiration dates.
Create and remove system access as needed.
Remove former employees from active systems.
Conduct routine cross-system audits to ensure consistency.
Protect confidential employee and member information.
Assist with new-hire setup in Paychex.
Verify employee information before payroll deadlines.
Review missed punches, timekeeping discrepancies, and approved corrections.
Process approved changes to pay rate, deductions, benefits, and employment status.
Assist employees with payroll and benefits inquiries.
Track benefit eligibility and enrollment deadlines.
Coordinate medical benefit enrollment and payroll deductions.
Maintain accurate benefit records.
Assist with qualifying life events and benefit terminations.
Escalate payroll errors or compensation decisions requiring owner approval.
Serve as an accessible and professional HR resource.
Reinforce the organization’s chain of command.
Assist managers with coaching, corrective action, and performance improvement documentation.
Maintain complete and objective employee-relations records.
Support investigations as directed by ownership.
Conduct new-hire and periodic employee check-ins.
Complete 7-day, 30-day, 60-day, and 90-day retention check-ins.
Identify employees at risk of resignation or disengagement.
Review patterns in attendance, leadership, scheduling, training, or morale.
Recommend practical retention improvements based on observations.
Escalate investigations, terminations, legal matters, harassment concerns, and serious safety issues to ownership.
Manage resignations, terminations, and job abandonment processes.
Prepare separation documents and acknowledgments.
Confirm the employee’s last date worked.
Update BambooHR, Paychex, When I Work, Therap, and other systems as needed.
Remove system and facility access when appropriate.
Coordinate benefit termination.
Track the return of keys, identification, equipment, badges, and other property.
Notify managers and leadership of updates or issues.
Conduct exit interviews when appropriate.
Document separation reasons.
Reopen the position when replacement staffing is required.
Open positions, applicants, interviews, offers, and expected start dates.
New-hire onboarding status and fingerprint/background-check status.
Orientation attendance and employee clearance status.
Missing or expiring certifications and compliance percentage.
Benefits and payroll matters, retention check-ins, attendance concerns.
Resignations and terminations, priorities for the following week.
Matters requiring leadership decisions and a complete HR report due each Friday.
Trainer role to clarify unclear processes or responsibilities.
Program Directors/Leads oversee scheduling and coverage.
Quality Assurance ensures employee-file and survey readiness.
Paychex representative handles payroll-system questions.
Owners and Administrators address terminations, investigations, major compliance risks, or member safety concerns.
Review the HR Hub and transition binder.
Learn all HR systems and shadow the trainer.
Attend meetings and orientations and learn recruiting, onboarding, compliance, payroll, benefits, employee relations and offboarding procedures.
Complete assigned audits and training exercises.
Take detailed notes and ask thoughtful questions.
Begin leading the weekly HR workflow and, where appropriate, orientation.
Manage recruiting and onboarding while maintaining compliance trackers.
Prepare HR reports and handle routine employee questions.
Complete system updates and escalate matters appropriately.
Demonstrate increasing independence while management provides support.

Requirements

A high school diploma or equivalent.
Prior experience in HR functions such as recruiting, onboarding, compliance, payroll support, or office administration.
Excellent written and verbal communication skills.
Strong organizational and documentation abilities.
Capacity to handle confidential information discreetly.
Able to learn and navigate multiple software platforms.
Ability to prioritize urgent issues and meet deadlines.
Ability to work independently after training.
Willing to travel between program sites as needed.
Must pass all required background and employment clearances.
Minimum of two years in HR roles.
Associate or bachelor degree in Human Resources, Business Administration, Healthcare Administration or related field.
SHRM or PHR certification or equivalent preferred.
Experience with BambooHR, Paychex Flex, When I Work, Therap or similar systems.
Experience performing employee-file audits, credential tracking, and background checks.
Experience in developmental disability services, behavioral health, residential care, healthcare, or human services.
Familiarity with Arizona DDD and CMU requirements.

Technologies

BambooHR
When I Work
Paychex Flex
Therap
Omnean
DDD Focus
QuickConnect
AZDPS

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1mo ago

Onsite Recruiting Manager

Allied Onesource Louisville, KY

Louisville, KY

1mo ago Closed

Full time Manager Application Tracking System Business Partner

This position is no longer accepting applications (closed Aug 27, 2026).

Job Description

The Onsite Recruiting Manager directs high-volume staffing for a client site within a fast-paced industrial environment, coordinating day-to-day staffing, shift coverage, workforce management, and relationships with clients and associates to support operational excellence.

Responsibilities

Lead high-volume staffing in a fast-paced industrial environment.
Build strong teams, ensure seamless shift coverage, and foster positive relationships with clients and associates.
Oversee day-to-day staffing functions at the client site in a high-volume, multi-shift operation.
Maintain reliable coverage, optimize staffing metrics, and deliver exceptional experiences for both associates and clients.
Lead workforce management and drive operational excellence on every shift.

Requirements

Proven onsite staffing or workforce management experience in light industrial, distribution, and manufacturing settings
Excellent communication and client-facing skills
Strong computer proficiency with ATS, timekeeping systems, email, spreadsheets, and job boards
Ability to manage multiple shifts, handle urgent staffing needs, and coordinate with teams

Technologies

ATS
Timekeeping systems
Email
Spreadsheets
Job boards

Location

Louisville, Kentucky (onsite) 40245

Education

High school diploma or equivalent

Salary

Compensation will be based on experience and market conditions.

Other Requirements

Available to work primarily daytime onsite with availability after hours for emergencies
Willingness to support site safety inspections and incident documentation

Reference

Reference: 113907
Secondary reference: Indeed, Zip, AW, #LI-KS1

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1mo ago

Healthcare Recruiter

Concord Medical Group Abilene, TX

Abilene, TX

1mo ago Closed

Full time Application Tracking System Candidate Management System Candidate Pipeline

This position is no longer accepting applications (closed Aug 22, 2026).

Job Description

Full-time, on-site Healthcare Recruiter in Abilene, TX responsible for sourcing and placing RNs, LVNs, and allied health professionals, with emphasis on rural and regional nurse staffing.

Responsibilities

Source, screen, and place Registered Nurses (RNs), Licensed Vocational Nurses (LVNs), and allied health professionals for local and regional assignments.
Build and maintain robust candidate pipelines through cold calling, referrals, and outreach strategies.
Schedule interviews, conduct initial screenings, and manage candidate follow-ups.
Track and manage candidate profiles using Applicant Tracking Systems (ATS) and Customer Relationship Management (CRM) platforms.
Maintain long-term candidate relationships, with a focus on travel nurse and PRN markets.
Collaborate closely with internal staff in the Abilene, TX office.

Requirements

2–4 years of nurse staffing experience, ideally in a staffing agency or healthcare system.
Experience in healthcare staffing, preferably working with nurses (RNs, LVNs) or allied health professionals.
Strong knowledge of the allied and nurse staffing healthcare community.
Exceptional verbal and written communication skills.
High confidence with outbound recruitment tactics, including cold calling and lead generation.
Skilled in navigating ATS/CRM software.
Highly organized, self-motivated, and team-oriented.
Must live in or near Abilene, TX, and be willing to work on-site daily.

Technologies

Applicant Tracking Systems (ATS)
Customer Relationship Management (CRM) platforms

Benefits

Competitive base salary + performance bonuses
Medical, Dental, Vision Insurance
401(k) Retirement Plan
Life Insurance
Paid Time Off (PTO)

Why work at Scout Healthcare Staffing?

Work closely with a tight-knit, local team that values autonomy and support
Be a key player in a rapidly expanding nurse staffing company
Enjoy a fun office environment while making meaningful contributions to Texas healthcare
Shape the future of healthcare recruiting in rural and regional areas

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1mo ago

Casual Hire - Human Resources Specialist

University of Hawaii Pearl City, HI

Pearl City, HI

1mo ago Closed

$40+/hr Part time Application Tracking System Candidate Management System Candidate Pipeline

This position is no longer accepting applications (closed Aug 20, 2026).

Job Description

The role is a part-time casual HR Specialist position at Leeward Community College, University of Hawaii. The assignment supports staffing, recruitment, compensation, HR data systems, and reporting, with a start in August 2026 and renewal contingent on performance, program needs, and available funds.

Position Details

Location: Pearl City, Hawaii (onsite)
Employment Type: Part-time
Compensation: USD 40 per hour
Education: Bachelor's degree
Experience: Minimum 4 years of progressive HR experience
Start Date: August 2026

Responsibilities

Under the supervision of the HR Manager, independently handles complex, limited-scope assignments in position and staffing administration related to classification, recruitment, selection, and compensation while ensuring compliance with federal and state laws, UH policies, and collective bargaining agreements, and maintaining EEO standards.
Acts as a consultative resource for administrators, faculty, staff, supervisors, and employees on federal and state regulations, UH policies and procedures, employee relations matters, and collective bargaining agreements.
Assesses position classifications and reviews vacancy postings.
Manages reorganization requests, organizational charts, and functional statements.
Supports recruitment activities using NEOGOV.
Evaluates salary placements and pay adjustments for various employee classes in alignment with UH policies and bargaining agreements.
Maintains and audits official personnel records and HR data systems, ensuring confidentiality and accuracy across document management, HRIS (such as PeopleSoft), NEOGOV, and internal databases.
Compiles data and produces HR reports, correspondence, and analyses, including statistical summaries and surveys for internal and external stakeholders.
Performs other duties as assigned.

Requirements

Bachelor's degree in business administration, human resources management, or a related field, plus four years of progressively responsible HR experience; or an equivalent combination of education and experience.
Extensive knowledge of HR administration principles, practices, and techniques, demonstrated by broad familiarity with standard and evolving concepts.
Strong understanding of applicable federal and state laws, regulations, and HR systems.
Proven ability to resolve complex problems using creative reasoning and timely, effective solutions.
Proven written and verbal communication skills, with ability to prepare reports and present information clearly.
Demonstrated ability to build and maintain effective working relationships with internal and external stakeholders.
Proficient in operating a personal computer and applying word processing and spreadsheet software.
Experience with Human Resources Information Systems.
Knowledge of administrative policies typical of higher education institutions.
Ability to multi-task and meet deadlines.

Technologies

NEOGOV
PeopleSoft

To Apply

Transcripts: Graduate and undergraduate transcripts from regionally accredited institutions showing degree and coursework relevant to the position; copies are acceptable for initial submission, with originals required at the time of hire. Foreign transcripts require a course-by-course analysis.
Resume
Copies of licenses, certificates, and certifications relevant to the position
Separate documents for each position; late or incomplete applications will not be considered. Applications lacking readable materials may be deemed incomplete. Transcripts must be attached to receive credit for degrees. Minimum qualifications must be met by the closing date.
Note: If you have not previously applied for a position using NEOGOV, you will need to create an account.
Inquiries: Leeward Community College, Human Resources Office, 808-455-0326

Desired Qualifications

Proven ability to address sensitive and complex HR issues
Knowledge of the University of Hawaii organizational structure, policies, and procedures
Experience with PeopleSoft
Experience with NEOGOV
Experience working with collective bargaining agreements

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Staffing Software HR Jobs

Human Resources Generalist

Onsite Recruiting Manager

Healthcare Recruiter

Casual Hire - Human Resources Specialist

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