Portland, ME

HR Jobs in Portland, ME

2 jobs found

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1mo ago

Human Resource Coordinator

SSH DT Portland LLC Portland, ME

Portland, ME

1mo ago Closed

Full time Administrative Support Coordinator Hiring

This position is no longer accepting applications (closed Jul 13, 2026).

Job Description

The Human Resources Coordinator role at SSH DT Portland LLC, onsite in Portland, ME, focuses on recruiting support, onboarding, and maintaining employment records.

Responsibilities

Assist with the employment process, including screening applicants and determining eligibility for employment
Conduct reference checks and verify documentation for accuracy
Refer suitable candidates to department managers for interviews when appropriate
Maintain daily logs for new hires, terminations, transfers, department meetings, and turnover reports
Prepare timely and accurate reporting
Answer benefits inquiries and provide guidance on related policies
Ensure adherence to all company policies and procedures
Complete forms accurately with timely submission
Coordinate all pre-employment steps for new hires to ensure policy compliance
Respond to interviewed applicants by telephone or email within required timeframes
Track and assist with completion of paperwork for new hires, terminations, payroll actions, and status changes
Ensure completion is timely and accurate
Assist with New Hire Orientation and associate onboarding
Maintain accurate employee records

Requirements

High School Diploma or equivalent required; Bachelor's Degree preferred
Minimum 2 years of office administration and/or human resources experience
Hotel industry experience preferred
Knowledge of hotel operations including marketing plans, safety and security programs, labor relations, business planning, repairs and maintenance, budget forecasting, quality assurance, hospitality law, and long-range planning
Proficient in Microsoft Office suite, Outlook, and HRIS preferred
Strong ability to set priorities, plan, organize, and delegate work
Concise and organized written communication skills
Ability to work effectively under time constraints and meet deadlines
Strong verbal and written communication and interpersonal skills
Adaptable communication style for supervisors, coworkers, the public, and other stakeholders
Proficiency in Microsoft Word, PowerPoint, and Excel
Detail-oriented, self-driven, and capable of handling multiple tasks
Team-oriented with a collaborative mindset
Willingness to learn new material
Project coordination experience and basic accounting knowledge

Technologies

Microsoft Office
Outlook
HRIS
Microsoft Word
Microsoft PowerPoint
Microsoft Excel

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1mo ago

Human Resources Generalist

Avesta Housing Portland, ME

Portland, ME

1mo ago Closed

$63k - $70k/yr Full time Administrative Support Applicant Tracking System Employee Relations

This position is no longer accepting applications (closed Jul 5, 2026).

Job Description

Avesta Housing seeks a Human Resources Generalist for its Portland, Maine operation with a hybrid work arrangement. The role manages full-cycle recruitment, onboarding, employee records, HRIS processes, and daily HR operations within a mission-driven nonprofit housing organization, while guiding policy interpretation to support compliant and fair people practices. Salary range: USD 63,000 - 70,000 per year.

Responsibilities

Oversee end-to-end recruitment for designated positions while coordinating onboarding, records management, HRIS tasks, and ongoing HR operations.
Serve as a reliable resource for employees and managers, advising on HR policies, ensuring compliance and documentation, and promoting consistent, fair, and responsive HR practices.

Requirements

Strong organizational ability with meticulous attention to detail.
Ability to follow established procedures consistently while maintaining strict confidentiality.
Service-oriented communication style with clear written and spoken communication skills.
Foundational knowledge of HR concepts, terminology, workplace practices, and core HR functions.
Reliable follow-through, initiative, accountability, and sound judgment, including appropriate escalation when needed.
Capacity to work independently and collaboratively, applying fair HR practices aligned with Avesta's mission and commitment to inclusion.
Bachelor’s degree in Human Resources, Business Administration, Communications, Organizational Development, or a related field is preferred; relevant experience may substitute for education.
Minimum of 2 years of experience in HR, recruitment, administrative support, or related roles.
Experience handling confidential information and sensitive employee or applicant matters.
Experience with HRIS, applicant tracking systems, or similar employee-record platforms is preferred.
Experience in nonprofit sectors such as affordable housing, property management, senior living, healthcare, or human services is preferred.
Comfort with learning and using HR systems, ATS, spreadsheets, and other technology tools; proficiency in Microsoft Office; Paylocity experience is a plus.

Technologies

HRIS
Applicant Tracking System (ATS)
Paylocity
Microsoft Office

Benefits

Employer-paid health and dental insurance
Flexible spending accounts including dependent care
401(k) plan with immediate vested match up to 6%
Employer-paid life, long-term and short-term disability insurance
Wellness services for benefits-eligible employees and dependents
Thirteen paid holidays
Earned time off of 22 days in the first year
Professional development assistance
Employee referral bonus program
Tuition reimbursement

What we're looking for

Demonstrated organizational proficiency with strong attention to detail.
Ability to adhere to established procedures while maintaining strict confidentiality.
Service-oriented communicator with strong written and verbal skills.
Basic understanding of HR concepts, terminology, workplace practices, and general HR functions.
Dependable with proactive follow-through, accountability, and sound judgment, including appropriate escalation when needed.
Ability to work independently and support team workflows while applying fair HR practices aligned with Avesta's inclusive mission.
Bachelor's degree in HR, Business Administration, Communications, Organizational Development, or a related field is preferred; relevant experience may substitute for education.
Minimum of 2 years of experience in HR, recruitment, administrative support, or related roles.
Experience handling confidential information and sensitive personnel matters.
Experience with HRIS, ATS, or similar employee-record systems; Paylocity experience is a plus.
Experience in nonprofit, affordable housing, property management, senior living, healthcare, or human services is preferred.
Comfort with HR technology, including HR systems, ATS, spreadsheets, and Microsoft Office.

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HR Jobs in Portland, ME

Human Resource Coordinator

Human Resources Generalist

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