Office Administration

Office Administration HR Jobs

7 jobs found

5d ago

Human Resources Administrative Assistant

Community Options, Inc. Princeton, NJ

Princeton, NJ

5d ago

$16+/hr Full time Administrative Assistant Background Checks

Apply Now

Job Description

About the Organization

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 11 states.

Role Overview

Community Options, Inc. is hiring a Full-Time Human Resources Assistant to support the Princeton, New Jersey location. This position provides administrative support to the national leadership team with a dedicated focus on human resources activities.

The Human Resources Assistant role requires strong customer service skills and a general knowledge of human resources practices.

Starting Pay Rate: $16.00 per hour

Key Responsibilities

Complete employment verifications, process traffic violations, and respond to requests for information
Electronically scan and file incoming personnel documents, including employment changes, training, disciplinary actions, performance documentation, and terminations
Perform audits and conduct background checks, drug screening, and motor vehicle reports
Assist in maintaining electronic employee personnel files and ensure records are maintained in accordance with federal and state regulations
Follow up with appropriate individuals to obtain missing information and documentation, and report any inconsistencies
Order office supplies monthly and keep materials stocked for office equipment
Open, sort, and distribute mail
Serve as the first point of contact for on-site visitors
Screen and transfer calls to the appropriate party
Maintain a neat and orderly office, reception, and kitchen area
Complete additional projects that support the team
May coordinate business travel and perform administrative functions in support of the national office team
Process employee garnishments and levies as received
Manage the front desk for tenants in the building
Other duties as assigned by the supervisor

The employee must cooperate with license and department staff during any inspection, inquiry, or investigation. Employment is contingent on successful completion of criminal background, central registry, child abuse registry, and drug testing.

Minimum Qualifications

High school diploma or GED required; bachelor’s degree preferred
Minimum one-year office experience required; prior Human Resources experience preferred
Customer-focused with a professional demeanor
Proficiency with Microsoft Office required; experience with HRIS systems preferred
Excellent verbal communication skills
Organized with strong attention to detail
Ability to maintain confidentiality regarding employment matters
Valid driver’s license

Why Work Here

Competitive insurance options (Medical, Dental, Vision)
Paid holidays, including a Birthday Holiday
Generous paid time off (PTO)
Employee

View full job page →

28d ago

Human Resources Manager / Office Manager

S & Y Services, Inc Nevada City, CA

Nevada City, CA

28d ago

$22 - $26/hr Full time Manager Accounting Accounting Operations

Apply Now

Job Description

S & Y Services, Inc is seeking an Office Administrator with a strong Human Relations and payroll focus to support day-to-day operations while ensuring accurate compensation processing and employment compliance. This in-person role in Nevada City, CA includes onboarding support, employee relations, and occasional bookkeeping.

Role Overview

This position combines office management responsibilities with payroll and benefits compliance. The selected candidate will help maintain documentation for new hires, support orientation and training initiatives, and oversee payroll administration using Paychex and Excel to ensure compensation and benefits are handled accurately.

Key Responsibilities

Onboard new employees by collecting, organizing, and maintaining required employment documents.
Oversee employee orientation programs, including training and development activities.
Manage employee relations by supporting a positive workplace culture in alignment with employment law and Human Relations compliance standards.
Supervise payroll administration using Paychex and Excel to support accurate compensation processing and benefits administration.
Ensure compliance with employment and labor laws, OSCH regulations, workers' compensation policies and claims, FMLA requirements, and other legal standards that impact Human Relations practices.
Perform occasional bookkeeping duties as needed; QuickBooks knowledge is a plus.

Required Tools and Technologies

Paychex
Excel
QuickBooks (knowledge is a plus)

Compensation and Schedule

Pay: USD 22.00 to 26.00 per hour
Expected hours: 32.0 hours per week

Benefits

Dental insurance
Health insurance
Vision insurance

Work Location

This role is onsite in Nevada City, CA and is in person.

View full job page →

28d ago

Human Resources Manager / Office Manager

S & Y Services, Inc Nevada City, CA

Nevada City, CA

28d ago

$22 - $26/hr Full time Manager Benefits Administration Employee Records

Apply Now

Job Description

S & Y Services, Inc is hiring an HR-focused Office Administrator to support day-to-day people operations alongside payroll and office management in Nevada City, CA (in-person). This role combines human relations responsibilities with payroll, benefits administration, and compliance oversight, with occasional bookkeeping support.

Working onsite, you will help ensure employees are onboarded correctly, supported through orientation and training, and that payroll and related processes are accurate and compliant. Strong organization and people skills are essential, along with familiarity with employment and labor requirements that affect HR and payroll practices.

Key Responsibilities

Onboard new employees by collecting, organizing, and maintaining required employment documents.
Oversee employee orientation and support training and development activities.
Manage employee relations by fostering a positive workplace culture aligned with employment law and Human Relations compliance standards.
Supervise payroll administration using Paychex and Excel to support accurate compensation processing and benefits administration.
Ensure compliance with employment and labor laws, including OSCH regulations, worker’s compensation policies and claims, FMLA requirements, and other legal standards relevant to HR practices.
Support occasional bookkeeping duties; QuickBooks knowledge is a plus.

Tools and Technologies

Paychex
Excel
QuickBooks (plus)

Compensation and Schedule

Pay: $22.00 to $26.00 per hour
Expected hours: 32.0 hours per week
Work location: In person (onsite)

Benefits

Dental insurance
Health insurance
Vision insurance

View full job page →

1mo ago

Business Office Manager and Human Resources Specialist

Meadow Brook Rehab and Nursing Salt Lake City, UT

Salt Lake City, UT

1mo ago Closed

Full time Human Resources Management Office Administration

This position is no longer accepting applications (closed Nov 2, 2026).

Job Description

Meadow Brook Rehab and Nursing offers a supportive, collaborative, people-centered workplace where your day-to-day work truly makes a difference. This full-time hybrid role blends business office and billing responsibilities with Human Resources operations, so you can support both patient accounts and team members in a single, impactful position.

About the Role

As the Business Office Manager and Human Resources Specialist, you will oversee private-pay and related billing/collections workflows while serving as a trusted HR resource for employees. You will work within facility systems to help ensure accurate insurance information, smooth new admissions, and organized onboarding and ongoing training for the team.

Responsibilities

Manage private-pay, copayment, and share-of-cost collections
Collect payments from residents or family members using cash or check
Set up and manage payment plans when needed
Ensure insurance information is accurate, current, and properly entered
Assist with new admissions by verifying insurance and facility acceptance
Communicate clearly with residents regarding copays and billing timelines
Support accounts payable and accounts receivable processes
Use PointClickCare and other facility systems to complete day-to-day work

Welcome and onboard new hires, completing required documentation including DACS and E-Verify
Ensure new employees attend orientation and complete required training
Track ongoing annual and semiannual training requirements
Serve as the primary HR contact for employees
Maintain an accurate and up-to-date employee roster
Assist with PTO requests, missed punches, and payroll approvals
Support disciplinary processes and terminations with professionalism and compassion
Assist employees with workplace injuries and workers' compensation processes
Assist with benefits enrollment (medical, dental, vision, etc.), distribute benefits materials, and answer general questions
Coordinate enrollments, deductions, and changes with corporate HR/payroll

Requirements

High school diploma or equivalent
1+ year of business office, billing, collections, or HR-related experience (SNF experience strongly preferred)
Strong knowledge of healthcare insurance, including Medicare, Medicaid, HMO, and Hospice
PointClickCare experience highly preferred
Strong communication, organization, and problem-solving skills
Ability to read, speak, and understand English fluently
Positive attitude, flexibility, and a desire to improve systems and support people

Technologies

PointClickCare
DACS
E-Verify

Benefits

Comprehensive medical, dental, and vision insurance
Employer-matching 401(k) retirement plan
Up to 16 days of paid time off annually
Company-paid life insurance
A supportive, collaborative, and people-centered workplace

Location: Salt Lake City, UT (hybrid)

Work type: Full-time

View full job page →

1mo ago

Human Resource Manager/Business Office Manager

Arcadia Valley Skilled Nursing Coolville, OH

Coolville, OH

1mo ago Closed

Full time Manager Benefits Administration Employee Records

This position is no longer accepting applications (closed Oct 24, 2026).

Job Description

The Human Resource Manager/Business Office Manager at Arcadia Valley Skilled Nursing in Coolville, OH (onsite) supports day-to-day people operations and business office responsibilities. The role focuses on accurate employee records, onboarding coordination, payroll processing, and employee benefits administration, with close collaboration alongside the Corporate Director of HR.

Key Responsibilities

Guide new hires through the orientation process, ensuring all required paperwork and compliance procedures are completed.
Maintain employee files in an organized and accessible manner.
Oversee benefit administration and related employee relations in cooperation with the Corporate Director of HR.
Assist with staffing needs as required.
Process payroll on a bi-weekly basis.
Manage employee information, including responsibility for the hiring and orientation process, payroll processing, and employee plan benefit administration.

Required Qualifications

Excellent communication skills, both verbal and written.
Ability to multi-task in a fast-paced environment.
Ability to work effectively with residents, staff, and family members.
Experience in a long-term care or business office setting preferred.

Benefits and Perks

Annual performance reviews.
401-K with employer match after 30 days of employment.
Insurance options including medical, with a $20,000 life insurance benefit, plus dental and vision after 30 days of employment.
Telemedicine and Virtual ER Doctor, along with additional options.
Pet insurance.
Cell phone discounts.
Christmas Club Savings Account.
Paid holidays.
Paid Time Off (PTO) with immediate accumulation.
PTO donation policy.
Tuition reimbursement program.
WOW! employee recognition program.
EAP program.
Opportunity for advancement.
Employee-owned company culture, with an Employee Stock Ownership Plan.
Flexible, fun work environment.

Work Schedule

Shift: First Shift

View full job page →

1mo ago

Business Office Manager and Human Resources Director

Allure of Prophetstown Prophetstown, IL

Prophetstown, IL

1mo ago Closed

$48k - $56k/yr Full time Manager Billing Operations Human Resources

This position is no longer accepting applications (closed Oct 23, 2026).

Job Description

Allure of Prophetstown is seeking a Business Office Manager / Human Resources Director to lead daily business office operations and oversee key HR functions. The position combines healthcare billing and accounting responsibilities with personnel administration, hiring support, employee relations, and compliance-focused recordkeeping.

Role Overview

This onsite role supports both accounting workflows and human resources operations for the facility. Responsibilities include managing resident billing and delinquency monitoring, maintaining trust fund accounting and documentation, assisting with payroll and PBJ filings, and directing recruiting and HR documentation processes. The role also supports healthcare compliance requirements, employee relations activities, and confidential handling of personnel information.

Key Responsibilities

Assist with implementing and overseeing daily accounting and financial operations
Maintain policies and procedures for accounting functions
Manage accounts receivable and resident billing processes
Prepare and mail resident billing statements
Monitor and report delinquent accounts
Communicate with vendors and suppliers regarding invoice discrepancies
Assist with financial reports, trial balances, and bank statement reconciliation
Maintain resident trust fund accounting and provide quarterly statements
Ensure admission contracts and related financial documentation are properly completed and filed
Assist with improvements or changes to facility accounting systems
Assist in directing and managing facility HR operations
Recruit, screen, and coordinate interviews for prospective employees
Conduct background checks and ensure compliance with hiring policies
Maintain accurate employee personnel files and HR documentation
Coordinate new employee orientation and onboarding
Schedule and maintain mandatory staff training (including HIPAA, OSHA, and compliance training)
Support employee relations, counseling, and disciplinary processes
Conduct exit interviews and maintain records
Ensure confidentiality of all employee information
Review and process payroll and submit Payroll-Based Journal (PBJ) filings
Promote a positive employee relations program within the facility

Required Experience and Qualifications

Minimum 3 years of experience in a billing or supervisory role within a healthcare business office
Experience with Medicare, Medicaid, and long-term care resident billing
Minimum 2 years of Human Resources experience
Knowledge of laws and regulations related to personnel administration in nursing facilities
Bachelor’s Degree in Business Administration preferred (not required)
Strong organizational, communication, and leadership skills

Compensation and Location

Location: Prophetstown, IL (onsite)

Salary: USD 47,840 to 56,160 per year

Benefits

401(k) with 3% company match
Health, Dental & Vision Insurance
Disability & Life Insurance
Tuition Reimbursement
Daily Pay Option
Paid Time Off (PTO) Package
Supportive leadership team and collaborative work environment

Working Conditions

Ability to move throughout the facility during the workday
Ability to lift or move up to 25 pounds as needed
Ability to manage the mental and emotional demands of a leadership role
Ability to assist in emergency evacuation procedures if necessary

View full job page →

2mo ago

Human Resource Coordinator

Alabama State Department of Education Mobile, AL

Mobile, AL

2mo ago Closed

Full time Coordinator Employee Records HR

This position is no longer accepting applications (closed Sep 24, 2026).

Job Description

Human Resource Coordinator role supporting Lauderdale County Schools by administering people operations tied to funding, budgeting, and personnel management.

Responsibilities

Enter and process personnel actions including hires, leaves of absence, status changes, resignations, terminations, and retirements.
Monitor, complete, and route Personnel Board approval request eForms; prepare personnel exhibits for board meeting agendas.
Verify certification credentials for individuals recommended for Board actions.
Process new hire E-Verification.
Verify completion of background checks for new hires.
Coordinate with the CSFO and bookkeeping/payroll to manage position control within Next Gen and Budget Works.
Support accurate reporting and updates for personnel units and salary changes across associated source funds (including foundation units and Title funds).
Assist with maintaining salary schedules and supplements, ensuring alignment with budget constraints and personnel data.
Manage transfers, location changes, and resignations in the financial systems.
Oversee administration and configuration of personnel information within Frontline Absence and Time Management.
Maintain up-to-date employee certification data and initiate renewals when needed.
Work with supervisors and other system employees to ensure HR data and system goals are implemented and provided within designated time frames.
Coordinate recruitment events, assist with applicant pre-screening, and manage job vacancy reporting.
Support onboarding, including New Hire Orientation, ensuring required documentation is completed concurrently with the HR Director.
Assist in ensuring appropriate policies and procedures are followed, including timely, accurate, and legally compliant processing of personnel actions and required state reports.
Handle employee grievances and maintain grievance files in accordance with board policies and procedures.
Assist with required forms for alternative routes of teacher certification.
Partner with payroll to ensure accurate and timely salary payments, including calculations based on experience, degree, employment date, and other criteria.
Process ALSDE EXP, years of experience, and new hire reporting for all new hires.
Maintain and secure paper and electronic personnel files, supporting confidentiality and compliance with state and federal regulations.
Ensure updates to personnel software and HR forms are current.
Prepare and maintain personnel statistical information and submit required reports to the Board, State Department of Education, Equal Employment Opportunity Commission, or other agencies as required.
Perform other duties as needed to support the HR department and school system.

Requirements

Bachelor’s degree in Human Resources, Finance, Business Administration, or a related field (as deemed fit by board of education or based on years of experience).
Equivalent combinations of training and experience will be considered.
Minimum 3 years of experience in human resources or financial coordination, preferably in an educational setting.
Valid AASBO (Alabama Association of School Business Officials) certification preferred, or ability to obtain within 1 year of employment.
Strong knowledge of budgeting and funding processes in an educational context.
Familiarity with the school system’s operational policies and procedures.
Strong knowledge of relevant ethical guidelines.
Proficient with HR software and systems, especially Next Gen, Budget Works, and Frontline.
Excellent organizational, analytical, and communication skills.
Ability to handle confidential information with integrity.
Proficient in common office software, including word processing and spreadsheet applications.

Technologies

Personnel Board approval request eForms
E-Verification
Next Gen
Budget Works
Frontline Absence and Time Management
Common office software (word processing and spreadsheet applications)

Job Goal

Assist in administration of human resources services for school system employees, with a focus on funding, budgeting, and personnel management.

Job Details

FLSA status: Exempt
Location: Lauderdale County Schools, Alabama (onsite)
Position type: Full-Time
Reports to: Human Resource Director

View full job page →

Office Administration HR Jobs

Human Resources Administrative Assistant

Human Resources Manager / Office Manager

Human Resources Manager / Office Manager

Business Office Manager and Human Resources Specialist

Human Resource Manager/Business Office Manager

Business Office Manager and Human Resources Director

Human Resource Coordinator

Get Office Administration HR Jobs alerts