Human Resources Coordinator

The Human Resources Coordinator at Rackera Inc supports the full consultant and employee lifecycle across US client engagements, acting as a primary contact for W2 consultants and internal teams while maintaining accurate HRIS, ATS, and assignment records.

Key Responsibilities

• Partner with recruiters and account managers to capture role requirements, rates, locations, and client constraints for each open requisition.
• Track positions in the ATS to keep submission, interview, and offer status current for leadership reporting.
• Map resumes to requirements and format consultant profiles for client submissions and VMS portals.
• Coordinate interviews and closures between candidates, recruiters, and client hiring managers.
• Manage onboarding for W2 consultants and internal hires from offer letter through the first day on assignment.
• Prepare new-hire documentation, background checks, and client-specific credentialing.
• Conduct orientation covering payroll cycle, timesheet submission, benefits, and client expectations.
• Maintain confidential personnel files and assignment records in the HRIS and ATS.
• Maintain payroll records including hours, earnings, deductions, and paid time off for hourly, salaried, and project-based consultants.
• Collect and validate weekly timesheets against client-approved hours, resolving discrepancies prior to payroll close.
• Support payroll tax reporting and multi-state compliance, partnering with finance to ensure cycle accuracy and year-end forms.
• Coordinate employment authorization and immigration documentation for consultants across H-1B, OPT, CPT, TN, and green-card pathways.
• Maintain Form I-9 and E-Verify compliance, including completion, re-verification, and retention.
• Track visa validity, renewal, and assignment end dates, escalating deadlines and liaising with immigration counsel.
• Serve as first point of contact for questions on pay, benefits, timesheets, and policy, routing complex issues to the appropriate owner.
• Assist recruiters and managers with documentation, performance check-ins, and assignment changes.
• Support engagement activities across US and India teams while protecting confidential information.
• Support compliance with federal, state, and client requirements, including background-check and right-to-work standards.
• Maintain audit-ready records for client audits, insurance certificates, and subcontractor documentation.
• Prepare headcount, attrition, bench, and onboarding reports, and recommend process improvements to reduce manual work.

Requirements

• Associate or bachelor’s degree in human resources, business administration, or a related field (preferred).
• 2–5 years of experience in human resources, staffing operations, or office administration; recruiting experience is a plus.
• Experience with payroll processing and payroll tax administration (strongly preferred).
• Familiarity with employment authorization and immigration documentation (a plus).
• Excellent communication, customer service, and organizational skills.
• Proficiency in Microsoft Office and HRIS, ATS, or payroll systems.
• Ability to manage multiple priorities while maintaining confidentiality.

Technologies

• Microsoft Office
• HRIS, ATS, and payroll systems
• Bullhorn, JobDiva, Beeline, Fieldglass
• VMS portals and VMS administration
• Form I-9, E-Verify

Benefits

• Competitive salary, commensurate with experience
• Health, dental, and vision insurance
• Paid time off and company holidays
• Retirement savings plan, subject to plan eligibility
• Professional development and certification support
• Career growth in a growing company
• Employee discount

Compensation

Pay: $20.00 - $30.00 per hour

Location and Work Setting

Location: Tremont, IL

Work setting: In person (onsite)

Performance Expectations

• Accurate, on-time onboarding for every consultant and new hire.
• Clean payroll close and timely timesheet collection.
• Timely I-9, E-Verify, and immigration documentation.
• Complete, audit-ready assignment and personnel files.
• Responsive support for consultants, recruiters, and clients.