BOYS AND GIRLS CLUBS OF TOPEKA is seeking a Human Resources Generalist (HRG) to lead key people operations processes that support both employees and volunteers. This onsite role in Topeka, KS connects recruitment operations, onboarding, and orientation with accurate HRIS administration, benefits coordination, and support for performance management and employee relations under the VP of Finance and Administration.

Role overview

The HRG owns BGCT’s recruitment, onboarding, and new hire orientation process. Working through established hiring timelines, the HRG manages applicants from application screening through authorized offers, maintains HR records in the official HRIS system, coordinates pre-employment requirements, and helps new hires transition with structured orientation that emphasizes culture, child and club safety, workplace safety, and professional conduct.

Key responsibilities

Own BGCT’s recruitment, onboarding, and new hire orientation process for employees and volunteers.
Facilitate each step of hiring within BGCT’s established hiring timelines, with hiring managers making the final selection decision.
Post approved positions promptly, publish through the HRIS and other recruitment channels, and build candidate pipelines for high-volume and hard-to-fill roles.
Screen applications daily for minimum qualifications and follow up with applicants to complete missing information before routing to hiring managers.
Confirm the interview panel and questions with the hiring manager and schedule interviews through the HRIS.
Facilitate interviews, ensure panelists have required materials, and participate on the panel when requested.
Collect panel documentation and the hiring manager’s Recommendation for Hire, verify files are complete, and complete reference checks before routing for approval and issuing authorized offers.
Keep active applicants informed at each stage and send timely dispositions.
Maintain a recruitment dashboard, follow up on missed timelines, and escalate delays to the responsible leader.
Coordinate pre-employment activities including HRIS system self-onboarding, I-9 verification, fingerprinting, ID badge setup, and required documents.
Designate employees Cleared to Start only after requirements are verified, and confirm first-day readiness with the hiring manager.
Plan and facilitate new hire orientation for employees and volunteers, including BGCT culture, child and club safety, workplace safety, professional conduct, and zero tolerance for harassment, discrimination, and racism.
Coordinate IT and facility requirements so new hires have tools and workspace on day one.
Serve as a point of contact during new hire transition and gather feedback to improve onboarding.
Initiate, track, and document required background screenings for employees and volunteers, including BGCA-endorsed (initial and annual) and Kansas Office of Early Childhood (OEC).
Complete professional and prior Boys and Girls Club references per BGCT policy and BGCA requirements, handle flagged results per policy, and keep screening information confidential.
Maintain the HRIS as the official applicant and employee system of record to ensure accurate candidate, employee, and volunteer information.
Generate workforce reports on turnover, vacancies, and staffing trends.
Manage benefits enrollment, changes, and employee communications, including new hire enrollment during onboarding; serve as liaison with benefit providers and resolve issues in a timely manner.
Be an approachable first point of contact for employee questions on HR policies and procedures.
Refer complex or sensitive employee relations matters to the VP of Finance and Administration and coordinate with additional parties as directed.
Support administration of the annual performance review process, tracking completion by supervisors and employees.
Stay current on HR best practices, employment law, and BGCA requirements impacting recruitment and onboarding.
Complete special assignments and projects as directed by the CEO or VP of Finance and Administration, plus additional duties as assigned.

Required qualifications

Bachelor’s degree from a four-year accredited college or university with a track record of successful leadership experience, or 2+ years of work experience in human resources administration.
Experience in recruiting, benefits administration, and compliance.
Strong attention to detail and the ability to maintain strict confidentiality.
Microsoft Office skill set required.
Self-motivated with the ability to plan, organize, and manage complex initiatives with varied deliverables.
Ability to cultivate and maintain positive relationships, strong oral and written communication skills, and comfort presenting to groups and facilitating new hire orientation.
Ability to deal effectively with conflict and discipline problems, along with demonstrated teamwork and collaboration.
Demonstrated independent work skills to guide effective decision making and positive results for BGCT.
Acceptable KS Motor Vehicle Record (meets BGCT insurance standards).

Preferred experience

HRIS experience.
Experience managing high-volume recruitment and onboarding, preferably in a youth-serving or education setting.
Familiarity with background screening and childcare licensing requirements.

Tools and work environment

Technologies: HRIS, Microsoft Office.
Physical and mental requirements: ability to sit for extended periods; office environment with periodic travel to Club sites for recruitment, orientation, and training; occasional lifting of office supplies and materials up to 20 lbs.

BGCT expectations

Healthy Behavior Modeling: model an active, healthy lifestyle while working with youth and teens.
Inclusive Environment: embrace inclusion for youth and teens of all abilities, races, and ethnicities.
Continuous Learning: participate in annual professional development opportunities in the youth development field.
Safe Spaces: help ensure BGCT remains free of sexual, physical, or emotional abuse.

Human Resources Generalist