Human Resources Generalist

Responsibilities

• Maintain accurate HRIS data and personnel records, including standardized HR forms, templates, checklists, procedures, and access controls.
• Prepare reports and tracking tools for headcount, turnover, recruitment, onboarding, benefits, and other HR metrics.
• Answer employee and manager questions, and identify improvements to workflows, data integrity, and administrative efficiency.
• Manage benefits records and submit enrollment changes within required timelines.
• Reconcile enrollment data across HRIS, payroll, provider records, and invoices, resolving discrepancies.
• Support benefits reporting, audits, eligibility tracking, and required notices while protecting confidential information.
• Coordinate job postings and the recruiting process, including applicant tracking, interview coordination, candidate communications, and hire documentation with hiring managers and HR leadership.
• Track candidate progress and coordinate offers, pre-employment screenings, and other hiring requirements.
• Administer onboarding, including employment forms, policy acknowledgments, system access, and orientation.
• Support offboarding with exit interviews, status updates, and related administrative tasks.
• Maintain organized, confidential, and audit-ready HR documentation in accordance with company policies and applicable requirements.
• Track deadlines for policy acknowledgments, training records, employment eligibility documentation, and other compliance activities.
• Support documentation for leaves, accommodations, and employment status changes, escalating complex issues to HR leadership.
• Monitor employment requirements and communicate potential impacts to HR leadership.
• Coordinate engagement and internal programs, including recognition, retention, culture, feedback, and employee communications.
• Support training and career development by coordinating learning activities, maintaining training resources and records, and assisting employees and managers.
• Handle routine employee relations documentation and follow-up, escalating sensitive or complex concerns.
• Coordinate workplace health and safety administration, including training schedules, communications, attendance, inspections, incident documentation, and follow-up.
• Maintain safety records, support injury reporting and workers’ compensation documentation, and assist with return-to-work coordination.
• Partner with management and designated safety personnel, escalating concerns and potential compliance issues.
• Coordinate company events, employee appreciation, team building, milestone celebrations, and other internal programs; maintain an annual HR calendar for recurring deadlines.
• Support communications and administrative needs for HR programs and employee initiatives.
• Follow established procedures and service standards to provide timely, accurate, and consistent HR support.
• Support HR system and process improvements, including responsible use of new tools, automation, and approved AI-enabled technologies to improve efficiency and accuracy while protecting confidential information.
• Collaborate with payroll, finance/accounting, IT, operations, and managers to keep data accurate and complete cross-functional processes.

Requirements

• 5 years of progressive HR generalist or operations experience, including HRIS and personnel records management, benefits administration, recruitment, onboarding, and employment documentation.
• Bachelor’s degree in human resources, business administration, or a related field preferred; equivalent education and relevant experience may be considered.
• Working knowledge of HR policies, employment practices, recordkeeping, and applicable compliance requirements.
• HR certification a plus.
• Experience coordinating workplace safety documentation, training records, and incident reporting a plus.
• Proficiency with HRIS and applicant tracking systems, spreadsheets, and Microsoft Office (or comparable tools).
• Paylocity preferred.
• Excellent communication and customer service skills, with demonstrated discretion and professionalism when handling confidential information.

Technologies

• HRIS
• Applicant tracking systems
• Microsoft Office
• Paylocity
• Spreadsheets

Physical Demands

• Regularly required to stand, walk, sit, use hands to handle or feel objects, tools, or controls, reach with hands and arms, talk, and hear.
• Must regularly lift and/or move up to 10 pounds; occasionally lift and/or move up to 25 pounds; on some occasions lift up to 50 pounds.
• Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

• Collaborative business environment working closely with employees, managers, HR leadership, and external service providers.
• Regular use of HR systems and administrative tools; careful handling of confidential information; ability to manage recurring deadlines while responding to changing business needs.
• Noise level is usually low to moderate.
• Office setting with some interaction with machines such as copiers, printers, and/or other design-related machines.