Human Resources Recruiting and Onboarding Assistant

Olivers Market in Santa Rosa, California is hiring a Human Resources Recruiting and Onboarding Assistant for an onsite role. This position supports the Recruiter and handles essential clerical tasks to streamline recruiting and onboarding, with meaningful opportunities to grow within recruiting over time. The role offers an hourly wage of $24-$26 and a benefits-forward culture focused on development, teamwork, and reliable service.

Benefits

• Employee Stock Ownership Plan (ESOP)
• Competitive Wages & Benefits
• Medical, Dental, And Vision
• 401 (k) retirement
• Employee Discounts
• Paid Time off
• Flex Spending Account for Medical & Dependent Care
• Regular Wage Increases
• Commuter Benefits
• Safety Incentive Program
• Career Development and Growth Opportunities

Responsibilities

• Support HR in coordinating all stages of the recruitment process
• Review applications to identify candidates to move forward
• Assist in scheduling interviews and prepare interview materials as requested
• Monitor receipt and expiration dates for I-9 documentation
• Fax, copy, scan, email, and file documents
• Help track and distribute exit interview materials
• Issue and distribute employee ID cards for new and current staff
• Utilize recruiting platforms to open and close requisitions, review candidates, and move them through requisitions as needed
• Communicate with the department manager to ensure a smooth transition for all new hires
• Provide a high level of customer service for applicants and managers
• Issue Olivers Market uniforms appropriate to each position and department
• Maintain professionalism when handling confidential and sensitive issues
• Run weekly employee status reports and share PLUs and terminations with appropriate parties
• Retrieve terminated employee files from the information storage facility
• Process all new hire paperwork and ensure accurate data entry in Sage HRMS
• Complete various administrative tasks, including data entry across software programs
• Facilitate all Recruiting Team functions in the Recruiting Lead’s absence
• Other duties as assigned

Requirements

• A combination of 1-3 years of support in recruiting, HR systems, and customer service
• Maintains the integrity and confidentiality of human resource files
• Excellent communication, collaboration, and organizational skills
• Ability to prioritize, multitask, and meet deadlines in a fast-paced environment
• Knowledge of business office operations, filing, and administrative clerical tasks
• Creative problem-solving skills and the ability to evaluate multiple solutions to make sound decisions
• Comfortable interacting with a variety of individuals in varied situations
• Strong work ethic with a professional, positive attitude
• Ability to work independently and as part of a team
• Trustworthy and dependable
• Proficient in Microsoft Office (Excel, Word, Outlook); experience with HRIS is a plus
• Bilingual in English/Spanish is preferred; qualified candidates may be eligible for a bilingual pay premium of $1.00 per hour upon successful language assessment

Technologies

• Sage HRMS
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• HRIS
• Microsoft Access

Work Environment

• Regularly required to talk or listen
• Frequently required to sit and use hands and fingers to operate a keyboard or mouse, handle phones, files, and paperwork
• Occasionally required to stand, walk, and reach with hands and arms
• Occasionally bend and twist at the waist and neck
• Occasionally lift and move up to 20 pounds
• Office noise level is usually moderate
• Occasionally may involve working in a warehouse setting with intermittent machinery noise