Human Resources Assistant

The Human Resources Assistant provides administrative and clerical support to the HR Department, with an emphasis on recruitment and onboarding. This hybrid role in San Luis Obispo, CA supports hiring coordination, applicant communication, and accurate maintenance of HR records.

Role Responsibilities

• Partner with the HR Recruitment Specialist to coordinate recruitment initiatives and help ensure a positive candidate experience.
• Coordinate candidate interview activities, including scheduling meetings, communicating with applicants, and supporting interview panels throughout the hiring process.
• Support recruitment operations such as posting job openings, tracking applicants, maintaining recruitment records, and assisting with application review processes.
• Act as a professional point of contact for applicants, providing timely communication and assistance by phone and email.
• Prepare and distribute interview materials while ensuring recruitment documentation is organized, accurate, and easy to access.
• Manage interview packets and recruitment files, ensuring records are complete, accurate, and properly maintained.
• Support maintenance of internal and external job boards to promote employment opportunities and attract qualified candidates.
• Administer and score bilingual proficiency assessments as part of the recruitment process.
• Review and verify employment documentation to ensure compliance with hiring requirements and organizational standards.
• Process employee personnel actions in the Human Resources Information System (HRIS), including new hires, promotions, transfers, pay changes, and other employment updates.
• Create and maintain employee personnel records, identification badges, and onboarding documentation.
• Maintain employee personnel, medical, I-9, and other confidential HR records in accordance with organizational policies and regulatory requirements.
• Conduct regular audits of personnel files and employment records to ensure accuracy, completeness, and compliance.
• Monitor employment eligibility documentation and tracking systems, resolve discrepancies, and ensure timely follow-up when needed.
• Assist with planning and preparation of career fairs and recruitment events and may represent the organization at community recruitment activities.
• Support new hire onboarding and orientation by coordinating communications, preparing materials, tracking participation, and helping create a welcoming experience for new employees.
• Provide administrative and clerical support to the HR team, including data entry, report generation, correspondence, document preparation, and records management.

Requirements

• Minimum two years of related clerical and administrative experience, or an equivalent combination of education and related experience.
• Fluency in two or more languages, including at least one language that supports the needs of the program and the community served.

Technology

• Human Resources Information System (HRIS)