Human Resources Coordinator

Community Partners in Action is seeking a Human Resources Coordinator to support day-to-day people operations across recruiting, onboarding, and HRIS administration. This onsite role in Hartford, CT helps ensure employee records are accurate, HR processes run smoothly, and employees receive timely support for routine HR needs.

In this position, you will coordinate talent acquisition activities, manage new hire documentation and onboarding logistics, maintain HRIS and personnel files, and assist with HR reporting and ongoing HR program support in alignment with confidentiality and compliance expectations.

Role overview

• Support recruiting, onboarding, HRIS administration, employee records management, and general HR operations.
• Coordinate talent acquisition and employee onboarding, including Day One readiness.
• Maintain HRIS and personnel records while supporting employees with HR inquiries and benefits or compliance needs.
• Assist with offboarding activities and HR reporting, workforce metrics, and headcount tracking.

Key responsibilities

• Coordinate the full recruitment process, including job posting, candidate sourcing, interview scheduling, phone screenings, and candidate communications.
• Partner with the HR director to understand staffing needs and review job descriptions for open positions.
• Support candidate evaluations, including reference checks and offer preparation.
• Maintain applicant tracking records and recruitment metrics.
• Coordinate new employee onboarding activities and orientation programs, partnering with Administration, IT, and hiring managers.
• Process new hire paperwork, including verification of employment eligibility documentation (Form I-9).
• Enter and maintain employee information in the HRIS, ensuring data is accurate, complete, and up to date.
• Create, maintain, and audit employee personnel files and electronic records.
• Process employee status changes such as promotions, transfers, compensation updates, and terminations.
• Prepare employment verification requests and other routine HR documentation.
• Respond to routine employee inquiries related to HR policies, benefits, payroll, and employment processes.
• Escalate complex employee relations matters to the HR Generalist or HR Director as appropriate.
• Support employee engagement initiatives, HR communications, and departmental events.
• Assist with benefits administration and annual open enrollment activities.
• Support compliance efforts related to personnel files, audits, and required employment documentation.
• Maintain confidentiality of employee information and sensitive HR records.
• Coordinate employee separation and offboarding, including documentation, benefit notifications, and system access termination.
• Prepare HR reports, workforce metrics, headcount reports, and HRIS data exports for leadership review and compliance purposes.
• Assist with HR projects including policy updates, handbook revisions, and implementation of HR programs and initiatives.
• Schedule meetings, trainings, and HR-related events; provide administrative support to the HR team.
• Perform other duties and special projects as assigned.

Qualifications

• Minimum 2 years of Human Resources, recruiting, or administrative experience.
• Associate's degree in Human Resources, Business Administration, or a related field required; Bachelor's degree preferred.
• Strong organizational, prioritization, and time management skills.
• Exceptional attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Demonstrated emotional intelligence, including self-awareness, empathy, and professional navigation of interpersonal situations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• HRIS experience, preferably Paycom.
• Ability to work independently and collaboratively in a team environment.
• Experience supporting recruiting and onboarding activities preferred.
• HR certification (SHRM-CP, PHR) or HRIS-related training is a plus.
• Bilingual (Spanish/English) candidates are encouraged to apply.
• Candidates with lived experience are encouraged to apply and must be free of pending charges and have been off probation, parole, or other judicial supervision for at least three (3) years.

Technologies

• Paycom
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• HRIS

Compensation

• $30.29 per hour ($63,000 annually)
• Hourly rate listed as USD 3,029 - 3,029 per hourly

Benefits

• Medical, dental, and vision insurance for employees who work at least 25 hours per week; eligibility begins after 60 days of employment.
• 401(k) plan eligibility after 60 days of employment.
• Basic life, accidental death and dismemberment (AD&D), short-term disability, and long-term disability coverage for employees who work at least 25 hours per week.
• Voluntary benefits including critical illness, identity theft protection, pet insurance, prepaid legal services, personal accident insurance, supplemental short-term disability, and whole life insurance.
• Generous vacation, personal, and sick leave.
• 13 paid holidays each year.
• Access to an Employee Assistance Program.

Program: Human Resources, Admin. Office, Hartford.
Location: Hartford, CT (onsite).