People Operations

Epia Neuro is seeking an onsite People Operations partner to support the people experience at our Alameda HQ. This full-time role sits within the People team and reports directly to the COO, with an emphasis on keeping day-to-day operations running smoothly, strengthening culture, and ensuring hiring and vendor coordination move forward without friction. You will work 5 days a week onsite at our beautiful waterfront office, with access to collaborative spaces and labs.

What you’ll do

You will be a key go-to for managers and employees, handling the operational side of HR while also supporting office and culture needs.

• Serve as a day-to-day resource for managers answering HR questions
• Facilitate onboarding and offboarding for new hires and departing employees
• Assist with HR programs and special projects as needed
• Maintain HRIS accuracy and keep records organized
• Provide flexible support across the People team where help is needed
• Keep the office stocked and running smoothly
• Plan and run culture events including happy hours, onsites, and offsites
• Support internal communications related to culture and events
• Own day-to-day communication with suppliers and consultants
• Project manage the influx of requests to keep priorities moving
• Coordinate with legal on routine vendor matters
• Track vendor contracts and renewal timelines, flagging items with real legal or financial exposure
• Support employer brand by drafting and scheduling LinkedIn content with the Technical Recruiter
• Support onsite interview logistics (room setup and hosting candidates)
• Coordinate interviews across the hiring pipeline in partnership with the Technical Recruiter
• Support offer logistics, including offer letters and background checks

What you’ll bring

• 2-3 years of experience in HR, recruiting coordination, office administration, or a related support role
• Bachelor’s degree (or equivalent experience)
• Comfort with Outlook, Microsoft Suite, Notion, Claude, Ashby (or equivalent ATS) and HRIS, or ability to learn quickly
• Familiarity with LinkedIn and basic content scheduling
• Strong written communication and follow-through

Benefits at Epia Neuro

• Competitive base salary with equity (USD 95,000 - 125,000 per year)
• 100% of healthcare coverage for you and your dependents
• Generous vacation policy
• Paid parental leave

How success is measured

• Candidate experience stays smooth, with clear communication between hiring managers and candidates
• Culture events are creative and aligned with Epia’s culture
• Vendor relationships and contracts are handled proactively, with nothing falling through the cracks
• Managers and employees receive accurate, timely HR support